MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES
June 13, 2012
I. Attendance
Ms. Lange called the roll.
Present
Mrs. Rosa Boyd, President
Mrs. Lois Ruckert, Vice President
Mrs. Tonia Crown, Secretary
Ms. Barbara Kay, Treasurer
Ms. Marlena Lange
Mr. Carl Berkowitz
Mr. Richard C. Bell
Mr. Matthew Pfisterer, Director
Absent
None
Visitors
No visitors
II. Agenda
A. Roll Call G. Treasurer's Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President's Report K. New Business
F. Director's Report L. Adjournment
III. Discussion and Recommendation
A. Mrs. Rosa Boyd, President, opened the meeting at 7:00pm and led the pledge to the flag.
B. Minutes
Ms. Kay moved for adoption of the minutes of the May 9, 2012 meeting. Mr. Berkowitz
seconded. Discussion was held on whether Mrs. Crown's signature should be on the
minutes being she was absent that meeting. It will be checked and if her signature
shouldn't be on it then Mrs. Ruckert's signature will be on the minutes.
Ayes: Boyd, Bell, Berkowitz, Kay, Lange, Crown, Ruckert - 7
Noes: None
Motion declared approved. (6/13/12 - 34)
C. Visitor Comments
No comments
D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.
Discussion was held on a letter sent to Ira Simon, President of the RCLS Board, asking
RCLS to look into developing a plan that will provide service to the un-served areas. Mr.
Simon e-mailed Mr. Pfisterer to say this will be addressed at the June RCLS meeting.
Mr. Pfisterer reported that we have received the Certificate of Registration from the state.
E. President's Report
Mrs. Boyd had nothing to report.
F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)
G. Treasurer's Report
Mr. Pfisterer reported on the accounts and balances. (Attached to official minutes)
H. Library Staff Reports
No report.
I. Committee Reports
Finance Committee: Ms. Kay moved that the Board of Trustees of Middletown Thrall
Library accept the following budget transfers:
BUDGET TRANSFER #4 (12/31/2011)
TO: L7410.8158.12.0000.6 Librarians-part time $ 5,432.00
TO: L7410.8168.12.0000.6 Security- part time $ 1,241.00
TO: L7410.8164.12.0000.6 Cleaners-part-time $ 858.00
FROM: L7410.8167.12.0000.6 Clerical-part time $5,432.00
$1,241.00
$ 136.00 $6,809.00
FROM: L7410.8157.12.0000.6 Librarians-full time $ 360.00
FROM: L9030.8803.12.0000.0 Social Security $ 362.00
To cover shortages: as per Auditor's final adjustments 12/31/11
Ms. Lange seconded.
Ayes: Boyd, Bell, Berkowitz, Crown, Kay, Lange, Ruckert - 7
Noes: None
Motion declared approved. (6/13/12 - 35)
BUDGET AMENDMENT #1 REVISED/CORRECTED
To correct a clerical error, the original Amendment #1 must be rescinded.
Ms. Kay moved that the Board of Trustees of Middletown Thrall Library rescind the
original Amendment #1 and amend the 2012 budget to be increased as follows:
ADD
Revenue L2705 Gifts & Donations $ 2,000.00 FOMTL
$ 1,000.00 S. Pfeffer
$ 35.00 KG for R Kurdyla
$ 50.00 ML for R Kurdyla
ADD
Appropriations:
L7410.8521.12.3810.5 Books (adult) $ 500.00
L7410.8522.12.3901.5 Media (adult) $ 500.00
L7410.8521.12.3813.5 Children Books $ 500.00
L7410.8522.12.3902.5 Children Media $ 250.00
L7410.8522.12.3903.5 Y Adult Media $ 250.00
L7410.8425.12.0000.0 Programs (YA) $1,000.00
L7410.8425.12.0000.0 Programs (adult) $ 35.00
L7410.8425.12.0000.0 Programs (adult) $ 50.00
I. Committee Reports Con't.
Ms. Lange seconded.
Ayes: Boyd, Bell, Berkowitz, Crown, Kay, Lange, Ruckert - 7
Noes: None
Motion declared approved. (6/13/12 - 36)
Ms. Kay moved that the regular monthly disbursements for May 2012 in the amount of $75,901.32
having been audited by Lois Ruckert and found to be correct, be approved. Mr. Berkowitz seconded.
Ayes: Boyd, Bell, Berkowitz, Lange, Kay, Ruckert, Crown - 7
Noes: None
Motion declared approved. (6/13/12 - 37)
Building & Grounds: Ms. Lange reported on Building & Grounds.
We had a leak in the children's room following a severe thunderstorm which prompted a
call to Boss Construction for a roof inspection. A few small holes were found and
repaired. Following the repair Mr. Pfisterer was told that there is a serious problem with
loose and broken terra-cotta shingles hanging precariously above the stairwell skylight.
He advised us to make this repair as soon as possible. He also pointed out a number of
issues which should be addressed in the near future. I have asked for written estimates for
both of these projects but I have not received them as of Monday, June 11, 2012.
Mr. Pfisterer has asked for a bid from N.A.S. Security Systems of Middletown to increase
the number of surveillance cameras in use at the Library. Currently, there are several
cameras in use that do not record activity and there are several areas of the library that are
not being monitored at all. The proposal would allow us to expand to full building
surveillance coverage and it would move the central monitoring station for all
surveillance equipment from the custodian's office to the director's office. The proposal
will be available for review and discussion at the meeting.
Mr. Pfisterer has spoken with Weinert T-Shirts regarding customized polo shirts for staff.
He was presented with three material quality options with varying prices. Weinert's staff
can also customize a decal for the shirts based upon the Library logo contained on our
stationery. The proposal will be available for review and discussion at the meeting.
Ms. Kay moved for approval for the emergency repair of loose and broken terra-cotta
shingles hanging above the stairwell skylight. Ms. Lange seconded.
Ayes: Boyd, Bell, Berkowitz, Lange, Kay, Ruckert, Crown - 7
Noes: None
Motion declared approved. (6/13/12 - 38)
J. Old Business
Mr. Berkowitz asked if anything has been done with the painting from Prudence Gow.
Mr. Pfisterer is looking into putting it on e-bay. Discussion followed.
Discussion was held on usage here from other libraries.
K. New Business
Discussion was held on the audit report. (Audit attached to official minutes)
Mr. Berkowitz reported that the RCLS Board was appreciative of the offer to visit Thrall
for their Board retreat, but has come up with another plan.
Discussion was held on the draft copy of the 2013 Budget. Mr. Pfisterer would like to
have a budget committee meeting soon.
The July Board meeting has been changed from July 11th to July 25th.
L. Adjournment
Ms. Lange moved to adjourn the meeting at 8:23pm. Mr. Berkowitz seconded.
Ayes: Bell, Boyd, Ruckert, Kay, Lange, Berkowitz, Crown - 7
Noes: None
Motion declared approved. (6/13/12 - 39)
Respectfully submitted,
Tonia Crown, Secretary
TABLE OF MOTIONS
(01/11/12 - 1) Accepted slate of officers
(01/11/12 - 2) Designated Middletown Times Herald Record as official newspaper
(01/11/12 - 3) Designated the Orange County Trust Company as official bank
(01/11/12 - 4) Designated Stifel-Nicholas as Investment Firm
(01/11/12 - 5) Appointed Robert Isseks as Library District's Attorney
(01/11/12 - 6) Adjournment
(01/11/12 - 7) Approval of 12/14/11 minutes
(01/11/12 - 8) Approved BUDGET AMENDMENT 38 12/31/11
(01/11/12 - 9) Approved monthly disbursements for November 2011
(01/11/12 - 10) Adjournment
(02/08/12 - 11) Approval of 1/11/12 organizational minutes
(02/08/12 - 12) Approval of 1/11/12 minutes
(02/08/12 - 13) Approved BUDGET AMENDMENT #9 (12/31/11); monthly disbursements
for December 2011; BUDGET TRANSFER #3 (12/31/11)
(02/08/12 - 14) Approved BUDGET AMENDMENT #1; monthly disbursements for
January 2012
(02/08/12 - 15) Approved using paper ballots for 2012 budget vote
(02/08/12 - 16) Adjournment
(03/14/12 - 17) Approval of 2/8/12 minutes
(03/14/12 - 18) Approved monthly disbursements for February 2012
(03/14/12 - 19) Approved BUDGET TRANSFER #1
(03/14/12 - 20) Approved Stifel Nicolaus & Co. resolution
(03/14/12 - 21) Adjournment
(04/11/12 - 22) Approval of 3/14/12 minutes
(04/11/12 - 23) Approved monthly disbursements for March 2012
(04/11/12 - 24) Approved timetable for October 2, 2012 election
(04/11/12 - 25) Accepted NYS Annual Report for 2011
(04/11/12 - 26) Executive session
(04/11/12 - 27) Adjournment
(05/09/12 - 28) Approval of 4/11/12 minutes
(05/09/12 - 29) Approved monthly disbursements for April 2012
(05/09/12 - 30) Approved BUDGET AMENDMENT #2
(05/09/12 - 31) Approved asking RCLS to look into service for unserved areas
(05/09/12 - 32) Approved Public Comment at Board Meeting Policy
(05/09/12 - 33) Adjournment
(06/13/12 - 34) Approval of 5/9/12 minutes
(06/13/12 - 35) Approved BUDGET TRANSFER #4 (12/31/11)
(06/13/12 - 36) Approved to rescind Amendment #1 & approve corrected Amendment #1
(06/13/12 - 37) Approved monthly disbursements for May 2012
(06/13/12 - 38) Approved emergency repair on roof shingles
(06/13/12 - 39) Adjournment