MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
June 14, 2017
I. Attendance
Ms. Lange called the roll.
Present
Mr. Carl Berkowitz, Vice President
Mrs. Rosa Boyd
Ms. Marlena Lange
Ms. Linda Martini
Mr. Matthew Pfisterer, Director
Absent
Mr. Richard C. Bell, President - excused
Mrs. Marianne Sciucco, Secretary - excused
Mrs. Tonia Crown, Financial Officer - excused
Visitors
Tracy Barretta, Principal Account Clerk
II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report
III. Discussion and Recommendation
A. Mr. Carl Berkowitz, Vice President, opened the meeting at 5:00pm and led the pledge.
B. Minutes
Ms. Lange moved for adoption of the minutes of the May 10, 2017 meeting. Ms.
Martini seconded.
Ayes: Berkowitz, Boyd, Lange, Martini - 4
Noes: None
Motion declared approved. (06/14/17 - 34)
C. Visitor Comments/Staff Report
No report
D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.
Mr. Pfisterer reported receiving a complimentary letter with a small donation, from a
patron about service they received at the reference desk.
A letter was received from Senator John Bonacic congratulating us for securing funding
under the Public Library Construction Grant Program.
E. President's Report
No report
F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)
G. Financial Officer's Report
A copy of the accounts and balances are attached to the official minutes.
H. Committee Reports
Mrs. Boyd moved that the regular monthly disbursements for May, 2017 in the
amount of $106,345.54 having been audited by Marianne Sciucco and found to be correct,
be approved. Ms. Lange seconded.
Ayes: Berkowitz, Boyd, Lange, Martini - 4
Noes: None
Motion declared approved. (06/14/17 - 35)
Tracy Barretta reported on the following Amendments:
BUDGET AMENDMENT #4
Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library amend the
2017 budget to be increased as follows:
ADD
REVENUE L2705 $25.00
Donation to be allocated toward Local History; Patron D. Dolson
ADD
Appropriations: L7410.8521.12.3811.5 Local History $25.00
Ms. Lange seconded.
Ayes: Berkowitz, Boyd, Lange, Martini - 4
Noes: None
Motion declared approved. (06/14/17 - 36)
BUDGET AMENDMENT #5
Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Public Library amend
the 2017 budget to adjust the removal of PILOTs payment and create a balanced budget:
DECREASE
Revenue: L1081 PILOTs $140,000.00
ADD
Revenue: L599 Appropriated Fund Balance $ 28,485.00
DECREASE
Appropriations:
L7410.8521.12.3810.5 Adult Books $ 18,000.00
L7410.8522.12.3901.5 Adult Media $ 2,000.00
L7410.8521.12.3813.5 Children's Books $ 14,475.00
L7410.8522.12.3902.5 Children's Media $ 4,240.00
L7410.8521.12.3811.5 Local History Books $ 400.00
L7410.8521.12.3817.5 Spanish Books $ 1,000.00
L7410.8521.12.3818.5 Bindery/Book Processing $ 1,000.00
L7410.8522.12.3904.5 Media-Spanish $ 300.00
L7410.8522.12.3905.5 Media-Foreign $ 200.00
MATERIALS $ 41,615.00
L7410.8411.12.0000.0 Postage $ 1,500.00
L7410.8420.12.0000.0 Insurance $ 10,000.00
L7410.8450.12.0000.0 Utilities $ 10,200.00
L7410.8506.12.0000.5 Circulation Control $ 2,000.00
OPERATING $ 23,700.00
L7410.8462.12.0000.0 Service Contracts $ 5,000.00
L7410.8540.12.0000.5 Repairs & Maint. $ 10,000.00
CONTRACTS/R&M $ 15,000.00
L7410.8425.12.0000.0 Programs-Adult $ 2,200.00
L7410.8425.12.0001.0 Programs-Children $ 1,000.00
L7410.8475.12.0000.0 Travel $ 800.00
L7410.8479.12.0000.0 Conference/Mem. $ 200.00
ADMINISTRATION $ 4,200.00
L7410.8200.12.0000.7 Furn. & Equipment $ 7,000.00
FURN. & EQUIPMENT $ 7,000.00
L7410.8158.12.0000.6 Librarians P/T $ 20,000.00
SALARIES P/T $ 20,000.00
TOTAL APPROPRIATION DECREASE $111,515.00
Ms. Martini seconded.
Ayes: Berkowitz, Boyd, Lange, Martini - 4
Noes: None
Motion declared approved. (06/14/17 - 37)
Building & Grounds: No report
I. Old Business
Mrs. Boyd moved to appoint Alex Smith as the Library District Attorney. Ms. Lange
seconded.
Ayes: Berkowitz, Boyd, Lange, Martini - 4
Noes: None
Motion declared approved. (06/14/17 - 38)
J. New Business
No report
L. Adjournment
Mrs. Boyd moved to adjourn the meeting at 5:28pm. Ms. Martini seconded.
Ayes: Berkowitz, Boyd, Lange, Martini - 4
Noes: None
Motion declared approved. (06/14/17 - 39)
Respectfully submitted,
Marianne Sciucco, Secretary
TABLE OF MOTIONS
(01/11/17 - 1) Accepted slate of officers
(01/11/17 - 2) Designated Middletown Times Herald Record as official newspaper
(01/11/17 - 3) Designated the Orange Bank and Trust as official bank
(01/11/17 - 4) Designated Stifel-Nicholas as Investment Firm
(01/11/17 - 5) Appointed Robert Isseks as Library District's Attorney
(01/11/17 - 6) Adjournment
(01/11/17 - 7) Approval of 12/14/16 minutes
(01/11/17 - 8) Approved monthly disbursements for December 2016
(01/11/17 - 9) Approved to extend ending date of Long Range Plan
(01/11/17-10) Approved to amend Rules & Regulations from age 6 to 8
(01/11/17-11) Adjournment
(02/08/17-12) Approval of Organizational Minutes for 1/11/17
(02/08/17-13) Approval of 1/11/17 minutes
(02/08/17-14) Approved BUDGET TRANSFER #6
(02/08/17-15) Approved BUDGET AMENDMENT #1
(02/08/17-16) Approved BUDGET AMENDMENT #2
(02/08/17-17) Approved BUDGET AMENDMENT #3
(02/08/17-18) Approved monthly disbursements for January 2017
(02/08/17-19) Adjournment
(03/08/17-20) Approval of 2/8/17 minutes
(03/08/17-21) Approved monthly disbursements for February 2017
(03/08/17-22) Approved BUDGET TRANSFER #1
(03/08/17-23) Approved change to Bylaws: Article II; Section 1
(03/08/17-24) Approved Library District's 2016 Annual Report
(03/08/17-25) Adjournment
(04/12/17-26) Approval of 3/8/17 minutes
(04/12/17-27) Approved monthly disbursements for March 2017
(04/12/17-28) Accepted 2017 Timetable for Budget Vote
(04/12/17-29) Adjournment
(05/10/17-30) Approval of 4/12/17 minutes
(05/10/17-31) Executive session
(05/10/17-32) Approved monthly disbursements for April 2017
(05/10/17-33) Adjournment
(06/14/17-34) Approval of 5/5/17 minutes
(06/14/17-35) Approved monthly disbursements for May 2017
(06/14/17-36) Approved BUDGET AMENDMENT #4
(06/14/17-37) Approved BUDGET AMENDMENT #5
(06/14/17-38) Appointed Alex Smith as Attorney
(06/14/17-39) Adjournment