MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES

July 8, 2009


I. Attendance
Mrs. Hutchinson called the roll:

Present
Ms. Marlena Lange, President
Mr. Carl Berkowitz, Vice President
Mrs. Joan Hutchinson, Secretary
Mrs. Rosa Boyd
Mr. Richard C. Bell
Mrs. Lois Ruckert
Mr. Kevin J. Gallagher, Director

Absent
Ms. Barbara Kay, Treasurer (excused)

Visitors
None

II. Agenda
A. Roll Call            G. Treasurer's Report
B. Minutes              H. Library Staff Reports
C. Visitor Comments     I. Committee Report
D. Correspondence       J. Old Business
E. President's Report   K. New Business
F. Director's Report    L. Adjournment

III. Discussion and Recommendation
A. Ms. Marlena Lange, President, opened the meeting at 7:00pm and led the pledge to the flag.

B. Minutes
Mr. Berkowitz moved for adoption of the minutes of the June 10, 2009 meeting. Mrs. Ruckert seconded.
Ayes: Lange, Bell, Boyd, Berkowitz, Hutchinson, Ruckert – 6
Noes: None
Motion declared approved. (7/08/09 – 43)

C. Visitor Comments
No visitors.

D. Correspondence
A copy of all the correspondence sent to each Board member is attached to the
official minutes.

E. President's Report
Ms. Lange reported that she attended the RCLS Board meeting.

Ms. Lange reported that the Friend's of the Library are entering into a lease with the city
for 10 years. They will pay no rent but will pay all utilities and insurance, snow removal,
and any repairs.

The Board discussed doing an evaluation on the Director. Ms. Lange said to get the forms
to her by September and then the Board will discuss it at the October meeting.

Ms. Lange reported that Barbara Kay is in the hospital.

F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)

Mr. Gallagher reported that the contract came for the grant from Orange County
Quadricentennial Funds.

Mr. Gallagher reported that the vote on the ANSER fee structure at the Director's
Association meeting on July 1st passed.

G. Treasurer's Report
Mr. Gallagher reported on the accounts and balances.

H. Library Staff Reports
No report.

I. Committee Reports
Finance Committee: Mrs. Boyd moved that the regular monthly disbursements for June
2009 in the amount of $109,186.41 having been audited by Lois Ruckert and found to be
correct, be approved. Mr. Bell seconded.

Ayes: Lange, Bell, Boyd, Hutchinson, Berkowitz, Ruckert – 6
Noes: None
Motion declared approved. (7/08/09 – 44)

Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library amend the
2009 budget to be increased as follows:

BUDGET AMENDMENT #2
ADD:
Revenue L2705 Gifts & Donations $ 25.00
L2705 Gifts & Donations $ 50.00

ADD:
Appropriations:
L7410.8521.12.3811.5 Local History gift from Jacqueline Henry $ 25.00
L7410.8521.12.3810.5 gift from Elizabeth Tracy $ 50.00

Mrs. Ruckert seconded.

Ayes: Lange, Bell, Boyd, Hutchinson, Berkowitz, Ruckert – 6
Noes: None
Motion declared approved. (7/08/09 – 45)


Building & Grounds: Ms. Lange reported that the shelving for the first floor area in front
of the Union News has been installed.

Ms. Lange reported that the Friends purchased the job center computer.

The library security staff and the Middletown Police officers had implemented a crack
down on individuals loitering in front of the building.


J. Old Business
Mr. Gallagher reported meeting with Barbara Kay on the proposed 2010 budget. They
recommend changes from the June meeting. Discussion followed.

Mr. Bell, moved to approve the $11,000 increase to the proposed 2010 budget. Mrs.
Ruckert seconded.

Ayes: Lange, Bell, Boyd, Hutchinson, Berkowitz, Ruckert – 6
Noes: None
Motion declared approved. (7/08/09 – 46)

The Board discussed possible borrowing restrictions on area libraries due to overuse under
RCLS' Direct Access provisions. The library will watch this.

K. New Business
Mr. Berkowitz reported that he is serving as an appointed member to the RCLS Board.
That seat is open for re-election and therefore he needs to be nominated. He asked the
Board to nominate him for that seat.

Mrs. Boyd moved to nominate Carl Berkowitz to the RCLS Board of Trustees. Mrs.
Hutchinson seconded.

Ayes: Lange, Bell, Boyd, Hutchinson, Ruckert – 5
Noes: None
Abstain: Berkowitz - 1
Motion declared approved. (7/08/09 – 47)

The Board discussed the existing meeting room policy. The Board tabled this discussion
until the September meeting.

Mrs. Ruckert moved to go into executive session at 8:19pm to discuss personnel. Mr.
Berkowitz seconded.

Ayes: Lange, Bell, Boyd, Hutchinson, Ruckert, Berkowitz – 6
Noes: None
Motion declared approved. (7/08/09 – 48)

The Board returned from executive session at 8:30pm.


L. Adjournment
Mrs. Hutchinson moved to adjourn the meeting at 8:30pm. Mrs. Boyd seconded.

Ayes: Lange, Bell, Boyd, Hutchinson, Berkowitz, Ruckert – 6
Noes: None
Motion declared approved. (7/08//09 – 49)

Respectfully submitted,


Joan Hutchinson, Secretary

































TABLE OF MOTIONS

(01/14/09 - 1) Accepted slate of officers
(01/14/09 - 2) Designated Middletown Times Herald Record as official newspaper
(01/14/09 - 3) Designated the Orange County Trust Company as official bank
(01/14/09 - 4) Reappointed Richard Guertin as Library District Attorney
(01/14/09 - 5) Adjournment
(01/14/09 - 6) Approval of 12/10/08 minutes
(01/14/09 - 7) Adjournment
(02/11/09 – 8) Approval of 1/14/09 reorganizational minutes
(02/11/09 – 9) Approval of 1/14/09 minutes
(02/11/09 – 10) Approved monthly disbursements for December 2008
(02/11/09 – 11) Approved monthly disbursements for January 2009
(02/11/09 – 12) Approved BUDGET TRANSFER #8 – final transfers for 2008
(02/11/09 – 13) Approved BUDGET AMENDMENT #11 – received from Friends for 2008
(02/11/09 – 14) Approved increased hourly salaries for P.T. Librarians
(02/11/09 – 15) Executive session
(02/11/09 – 16) Adjournment
(03/11/09 – 17) Approval of 2/11/09 minutes
(03/11/09 – 18) Approved monthly disbursements for February 2009
(03/11/09 – 19) Executive session
(03/11/09 – 20) Adjournment
(04/07/09 – 21) Approval of 3/11/09 minutes
(04/07/09 – 22) Approved monthly disbursements for March 2009
(04/07/09 – 23) Approved BUDGET AMENDMENT #1
(04/07/09 – 24) Approved February Treasurer's Report
(04/07/09 – 25) Approved March Treasurer's Report
(04/07/09 – 26) Approved October 6, 2009 election timetable
(04/07/09 – 27) Approved increases for Election Inspectors
(04/07/09 – 28) Accepted the establishment 0f 8/31 for setting final assessed values from
Library District communities
(04/07/09 – 29) Executive session
(04/07/09 – 30) Adjournment
(05/13/09 – 31) Approval of 4/7/09 minutes
(05/13/09 – 32) Approved ¼ page ad for RCLS Journal
(05/13/09 – 33) Approved monthly disbursements for April 2009
(05/13/09 – 34) Approved BUDGET TRANSFER #9 – due to Audit adjustments for 2008
(05/13/09 – 35) Approved the Gift Acceptance Policies & Guidelines
(05/13/09 – 36) Executive session
(05/13/09 – 37) Adjournment
(06/10/09 – 38) Approval of 5/13/09 minutes
(06/10/09 – 39) Approved BUDGET TRANSFER #1
(06/10/09 – 40) Approved monthly disbursements for May 2009
(06/10/09 – 41) Accepted 2008 Audit Report
(06/10/09 – 42) Adjournment
(07/08/09 – 43) Approval of 6/10/09 minutes
(07/08/09 – 44) Approved monthly disbursements for June 2009
(07/08/09 – 45) Approved BUDGET AMENDMENT #2
(07/08/09 – 46) Approved $11,000 increase to proposed 2010 budget
(07/08/09 – 47) Approved to nominate C. Berkowitz to RCLS Board
(07/08/09 – 48) Executive session
(07/08/09 – 49) Adjournment