MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES July 8, 2020 I. Attendance Ms. Martini called the roll. Present Mr. Carl Berkowitz, President Mrs. Tonia Crown, Financial Officer Ms. Linda Martini, Secretary Mr. Richard C. Bell Ms. Marlena Lange Mr. Matthew Pfisterer, Director Absent Mrs. Marianne Sciucco, Vice President (excused) Visitors Tracy Barretta, Principal Account Clerk II. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report III. Discussion and Recommendation A. Mr. Berkowitz, President, opened the meeting at 5:02pm. Mr. Berkowitz read a letter from Rosa Boyd that with regret she will tender her resignation from Thrall Public Library Board of Trustees effective immediately. Discussion followed. B. Minutes Mr. Bell moved for adoption of the minutes of the June 10, 2020 meeting. Ms. Lange seconded. Ayes: Berkowitz, Bell, Lange, Martini, Crown – (5) Noes: None Motion declared approved. (7/8/20 – 41) C. Visitor Comments/Staff Report Con't. No report D. Correspondence A copy of any correspondence is sent to each Board member and is attached to the official minutes. E. President's Report Mr. Berkowitz announced that Ms. Martini will not run for another term on the Board of Trustees due to she will be moving. Discussion followed. F. Director's Report Con't. (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Book service for quarantine is now going to go from 7 days to 3 days. On Monday, July 13th , we are going to restore regional ILL which means that patrons will be allowed to get materials just from the Library's that are on our specific truck run. Discussion was held on Summer Reading Program. G. Financial Officer's Report The Board tabled the monthly disbursements, amendments and transfers until the September meeting. H. Committee Reports Building & Grounds: Protective barriers are being installed at the Library's public work stations in advance of patrons being allowed to reenter the building at the end of this month. Since the building was reopened to staff in June, we have begun to have regularly scheduled service visits in the building such as HVAC maintenance, extermination and alarm system maintenance. Budget Committee: Discussion was held of the budget. I. Old Business No report. J. New Business Mrs. Crown moved to accept the preliminary 2021 Library District Budget. Ms. Martini seconded. Discussion followed. Ayes: Berkowitz, Lange, Martini, Bell, Crown - 5 Noes: None Motion declared approved. (7/8/20 – 42) K. Adjournment Mr. Bell moved to adjourn the meeting at 5:37pm. Mrs. Crown seconded. Ayes: Berkowitz Martini, Lange, Bell, Crown – 5 Noes: None Motion declared approved. (7/8/20 – 43) Respectfully submitted, Linda Martini, Secretary TABLE OF MOTIONS (01/08/20-1) Accepted slate of officers (01/08/20-2) Designated Middletown Times Herald Record as official newspaper (01/08/20-3) Designated the Orange Bank and Trust as official bank (01/08/20-4) Appointed Alex Smith as Library District's Attorney (01/08/20-5) Adjournment (01/08/20-6) Approval of adoption of the minutes of the December 11, 2019 meeting (01/08/20-7) Approved to eliminate late fees for juvenile materials (01/08/20-8) Extend Long Range Plan through 2020 (01/08/20-9) Adjournment (02/12/20-10) Approval of adoption of the reorganizational minutes of the 1/8/20 mtg. (02/12/20-11) Approval of adoption of the minutes of the 1/8/20 mtg. (02/12/20-12) Amended Rules & Regulations from 8 to 10 yrs. of age (02/12/20-13) Approval of Children's Room Policies (02/12/20-14) Approved monthly disbursement for January (02/12/20-15) Approved $3,544.36 purchase workstation for HVAC & Boilers (02/12/20-16) Adjournment (03/11/20-17) Approval of adoption of the minutes of the 2/12/20 meeting (03/11/20-18) Approved for library close due to coronavirus if Mdtn. Schools close (03/11/20-19) Approved monthly disbursements for February (03/11/20-20) Accepted the ICE Policy & Procedure (03/11/20-21) Adjournment (04/15/20-22) Approval of adoption of the minutes of the 3/11/20 meeting (04/15/20-23) Accepted Pandemic Policy (04/15/20-24) Adopted Thrall Public Library Dist. Of Mdtn. & Wallkill Employees as part of the Library's Pandemic Response Policy (04/15/20-25) Adjournment (05/13/20-26) Approval of adoption of the minutes of the 4/15/20 meeting (05/13/20-27) Approved monthly disbursements for March (05/13/20-28) Approved monthly disbursements for April (05/13/20-29) Approved not more than $4000 to repair Dry System (05/13/20-30) Approved 2020 Election Timetable (05/13/20-31) Adjournment (06/10/20-32) Executive session (06/10/20-33) Approval of adoption of the minutes with corrections of the 5/13/20 of the 5/13/20 mtg. (06/10/20-34) Approved monthly disbursements for May (06/10/20-35) Approved to rescind April motion of Part-Time (06/10/20-36) Approved 2019 Annual Report to community (06/10/20-37) Approved to re-open library (06/10/20-38) Accepted Rules & Regulations for Patrons Conduct due to COVID19 Pandemic (06/10/20-39) Authorized Matt to send letter to RCLS on behalf of Anita Baumann (06/10/20-40) Adjournment (07/08/20-41) Approval of adoption of the minutes of the June 10, 2020 meeting (07/08/20-42) Accepted 2021 preliminary library district budget (07/08/20-43) Adjournment