MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
                        				

July 10, 2019


  I.  Attendance
      Mrs. Sciucco called the roll.
     
      Present
      Mr. Carl Berkowitz, President 
      Mrs. Marianne Sciucco, Vice President 
      Mrs. Tonia Crown, Financial Officer 
      Mrs. Rosa Boyd 
      Mr. Richard C. Bell  
      Ms. Marlena Lange 
      Mr. Matthew Pfisterer, Director 
     
      Absent
      Ms. Linda Martini, Secretary (excused)
   
      Visitors
      Tracy Barretta, Principal Account Clerk


II.   Agenda
       A.  Roll Call                  G.  Financial Officer's Report
       B.  Minutes                    H.  Committee Report 
       C.  Visitor Comments           I.   Old Business
       D.  Correspondence             J.   New Business
       E.  President's Report         K.   Adjournment
       F.  Director's Report 


III. Discussion and Recommendation	

A.	Mr. Berkowitz, President, opened the meeting at 5:01pm and led the pledge.
 
                       
B. Minutes

	Mr. Bell moved for adoption of the minutes of the June 12, 2019 meeting.  Mrs.
	Crown seconded.  
	Ayes:  Berkowitz, Bell, Lange, Boyd, Crown, Sciucco - 6
	Noes:  None
	Motion declared approved.  (7/10/19 - 42)


C. Visitor Comments/Staff Report

	Mrs. Barretta reported on the Audit Financial Statements, discussed Tax Levy Worksheet 
	and discussed the budget.


D. Correspondence 

	A copy of any correspondence is sent to each Board member and is attached to the official
	minutes.
	  	   	   

E. President's Report  

	Mr. Berkowitz reported that he took part in the Orange County Census Committee 
	meeting.
	 	

F. Director's Report Con't.

	(A copy of the Director's Report sent to each Board member is attached to the official minutes.)
	 

G.    Financial Officer's Report

	A copy of the accounts and balances are attached to the official minutes.


H.   Committee Reports

	Ms. Lange moved that the regular monthly disbursements for June, 2019 in the 
	amount of $80,108.09 having been audited by Carl Berkowitz and found to be 
	correct, be approved.  Mr. Bell seconded.

	Ayes:  Berkowitz, Bell, Lange, Boyd, Crown, Sciucco - 6
	Noes:  None
	Motion declared approved.  (7/10/19 - 45)

	Building & Grounds: 

	Mr. Pfisterer was notified by an employee at the Eliot that they were
	under the threat of a citation by the City of Middletown because of a broken
	electrical box on their property that had exposed live wires.  The Eliot
	employee called O&R to complete a repair.  According to the Eliot the O&R
	employee told him that they do not complete repairs on low voltage wiring
	and that the broken box was housing the wiring for the Library's lamppost.
	The employee contacted the Library and informed me of the situation.  He
	has since stated to me that the Eliot owner is willing to allow the wiring
	to remain on Eliot property provided that we pay for the repair.  I have
	been told that if we move the wiring on to Library property, the project
	will be extremely expensive and require extensive excavation work.  I called
	two licensed electricians seeking estimates but to date I have received
	only one.  I will move forward with the repair estimate from the contractor
	I have heard back from.  Cost of the repair is approximately $2,000.00.

	    
	One of the Library's air conditioning units had a blocked line and water
	leaked out of the unit and damaged ceiling tiles in the Children's Room.
	The blockage was cleared and our contractor later came in to service the
	unit.  There has been no further leakage.

	A locksmith was called to complete repairs on the staff entrance to the
	Library.  A new heavy duty door handle has been installed.

	The upgrade of the Library's alarm system has been completed.

	Our exterminator has reported that we are not experiencing any insect infestation at this 
	time.

	Ms. Lange moved that we not exceed $6,500.00 to repair the roof tiles.  Mrs. Crown  
	seconded.

	Ayes:  Berkowitz, Bell, Lange, Boyd, Crown, Sciucco - 6
	Noes:  None
	Motion declared approved.  (7/10/19 - 46)
	

I. Old Business 

	Discussion was held on the Mokotoff donation.


J.   New Business   

	Mrs. Crown moved that whereas, the adoption of this 2020 budget for the Thrall Public 
	Library District of Middletown and Wallkill requires a tax levy increase that exceeds the 
	tax cap imposed by state law as outlined in general Municipal Law Section 3-c adopted in 
	2011; and

	Whereas, general Municipal Law Section 3-c expressly permits the library board to 
	override the tax levy limit by a resolution approved by a vote of sixty percent of
	qualified board members; now therefore be it Resolved that the Board of Trustees of
	the Thrall Public Library District of Middletown and Wallkill vote and approve to
	exceed the tax limit for 2020 Budget for the Middletown Thrall Library.

	Ms. Lange seconded.

	Ayes:  Berkowitz, Bell, Lange, Boyd, Crown, Sciucco - 6
	Noes:  None
	Motion declared approved.  (7/10/19 - 43)


J.   New Business

	Mrs. Boyd moved to accept the preliminary proposed 2020 Budget for the Middletown 
	Thrall Library.  Mr. Bell seconded. 

	Ayes:  Berkowitz, Bell, Lange, Boyd, Crown, Sciucco - 6
	Noes:  None
	Motion declared approved.  (7/10/19 - 44)

	Mrs. Crown moved to revise the Timetable dates for the 2019 Election.  Ms. Lange 
	seconded.

	Ayes:  Berkowitz, Bell, Lange, Boyd, Crown, Sciucco - 6
	Noes:  None
	Motion declared approved.  (7/10/19 - 47)

	Mrs. Crown moved to add the Budget & Trustee Election date to the yearly 
	Reorganization Agenda.  Mrs. Boyd seconded.

	Ayes:  Berkowitz, Bell, Lange, Boyd, Crown, Sciucco - 6
	Noes:  None
	Motion declared approved.  (7/10/19 - 48)

	Ms. Lange moved to go into executive session at 6:10pm to discuss particular
	individuals and contractual issues.  Mrs. Sciucco seconded.

	Ayes:  Berkowitz, Bell, Lange, Boyd, Crown, Sciucco - 6
	Noes:  None
	Motion declared approved.  (7/10/19 - 49)

	The Board returned from executive session at 6:22pm.


K.  Adjournment

	Ms. Lange moved to adjourn the meeting at 6:22pm.  Mrs. Crown seconded.

	Ayes:  Berkowitz, Bell, Boyd, Crown, Lange, Sciucco - 6
	Noes:  None		
	Motion declared approved.  (7/10/19 - 50)	 
								



						Respectfully submitted,


						Linda Martini, Secretary





TABLE OF MOTIONS

(01/09/19-1)		Accepted slate of officers 
(01/09/19-2)		Designated Middletown Times Herald Record as official newspaper  
(01/09/19-3)		Designated the Orange Bank and Trust as official bank
(01/09/19-4)		Designated Stifel-Nicholas as Investment Firm
(01/09/19-5)		Appointed Alex Smith as Library District's Attorney
(01/09/19-6)		Adjournment
(01/09/19-7)		Executive session
(01/09/19-8)		Accepted bid from Barrier Free Access Systems, Inc.
(01/09/19-9)		Approved to extend Long Range Plan
(01/09/19-10)		Accepted appointment of full time cleaner
(01/09/19-11)		Adjournment
(02/13/19-12)		Approval of 1/09/19 Organization Meeting minutes
(02/13/19-13)		Approval of 1/09/19 minutes
(02/13/19-14)		Approval of 12/12/18 minutes
(02/13/19-15)		Approved monthly disbursements for December 2018
(02/13/19-16)		Approved monthly disbursements for January 2019
(02/13/19-17)		Executive session
(02/13/19-18)		Adjournment
(03/13/19-19)		Approval of 2/13/19 minutes
(03/13/19-20)		Approved monthly disbursements for February 2019
(03/13/19-21)		Executive session
(03/13/19-22)		Accepted 2019 Annual Report to the State of NY
(03/13/19-23)		Accepted appointment of Theresa Zacek to Librarian II
(03/13/19-24)		Adjournment
(04/10/19-25)		Approval of 3/13/19 minutes
(04/10/19-26)		Approved monthly disbursements for March 2019
(04/10/19-27)		Executive Session
(04/10/19-28)		Accepted timetable for 2020 Budget
(04/10/19-29)		Adjournment
(05/08/19-30)		Approval of 4/10/19 minutes
(05/08/19-31)		Approved monthly disbursements for April 2019
(05/08/19-32)		Approved BUDGET AMENDMENT #1
(05/08/19-33)		Approved BUDGET AMENDMENT #2
(05/08/19-34)		Approved TRANSFER #1
(05/08/19-35)		Executive Session
(05/08/19-36)		Adjournment
(06/12/19-37)		Approval of 5/8/19 minutes
(06/12/19-38)		Approved monthly disbursements
(06/12/19-39)		Accepted proposal for Johnson Controls
(06/12/19-40)		Executive session
(06/12/19-41)		Adjournment
(07/10/19-42)		Approval of 7/10/19 minutes
(07/10/19-43)		Approved NYS Override Amendment
(07/10/19-44)		Accepted proposed 2020 preliminary budget
(07/10/19-45)		Approved monthly disbursements
(07/10/19-46)		Approved to not exceed $6500 repair of roof tiles
(07/10/19-47)		Approved to revise the 2019 Budget Timetable
(07/10/19-48)		Approved Budget & Trustee Election to yearly reorganization agenda
(07/10/19-49)		Executive Session
(07/10/19-50)		Adjournment	
(07/26/19-51)		Executive Session
(07/26/19-52)		Approved Expenditure with United for repairs
(07/26/19-53)		Adjournment
(08/09/19-54)		Nominate John Schneider for RCLS Board of Trustees
(08/09/19-55)		Executive Session
(08/09/19-56)		Approved expenditure with Superior Floors
(08/09/19-57)		Accepted proposal from Precision Roofing
(08/09/19-58)		Adjournment