MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
July 11, 2018
I. Attendance
Mrs. Sciucco called the roll.
Present
Mr. Richard C. Bell, President
Mr. Carl Berkowitz, Vice President
Mrs. Tonia Crown, Financial Officer
Mrs. Marianne Sciucco, Secretary
Ms. Linda Martini (arrived 5:03pm)
Mrs. Rosa Boyd
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director
Absent
Visitors
None
II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report
III. Discussion and Recommendation
A. Mr. Bell, President, opened the meeting at 5:00pm and led the pledge
B. Minutes
Mrs. Crown moved for adoption of the minutes of the June 13, 2018 meeting.
Mrs. Boyd seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Sciucco -6
Noes: None
Motion declared approved. (07/11/18 - 36)
C. Visitor Comments/Staff Report
No report.
D. Correspondence
A copy of any correspondence is sent to each Board member and is attached to the official
minutes.
E. President's Report
No report.
F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)
Mr. Pfisterer wanted to thank the Friends for giving money to the library for maintaining
the level of funding to our Materials and Furniture and Equipment lines of our 2019
Budget.
G. Financial Officer's Report
A copy of the accounts and balances are attached to the official minutes.
H. Committee Reports
Mrs. Crown moved that the regular monthly disbursements for June, 2018 in the
amount of $95,298.75 having been audited by Carl Berkowitz and found to be
correct, be approved. Ms. Lange seconded.
Ayes: Bell, Berkowitz, Crown, Boyd, Martini, Lange, Sciucco - 7
Noes: None
Motion declared approved. (07/11/18 - 37)
BUDGET TRANSFER #2
Mrs. Crown moved that the Board of Trustees of Middletown Thrall Library accepts the
following budget transfer, to cover shortfall due to subscription price increases:
TO: L7410.8524.12.0000.5 Serials & Subscriptions $2,000.00
FROM: L7410.8521.12.3810.5 Adult Books $500.00
L7410.8521.12.3813.5 Children's Books $500.00
L7410.8521.12.3814.5 YA Books $500.00
L7410.8522.12.3903.5 YA Media $500.00
Mr. Berkowitz seconded.
Ayes: Bell, Berkowitz, Crown, Boyd, Martini, Lange, Sciucco - 7
Noes: None
Motion declared approved. (07/11/18 - 38)
BUDGET AMENDMENT #2
Mrs. Crown moved that the Board of Trustees of Middletown Thrall Library amend the
2018 budget to be increased as follows:
ADD:
Revenue L2765 2017-2018 Special Senate Grant $1,363.00
ADD:
Appropriations: L.7410.8425.12.0001.0 Programs & Supplies,
Children/YA $1,363.00
Mrs. Sciucco seconded.
Ayes: Bell, Berkowitz, Crown, Boyd, Martini, Lange, Sciucco - 7
Noes: None
Motion declared approved. (07/11/18 - 39)
BUDGET TRANSFER #3
Mrs. Crown moved that the Board of Trustees of Middletown Thrall Library accepts the
following budget transfer, to increase allocation for Furniture and Equipment:
TO: L7410.8200.12.0000.7 Furniture & Equipment $5000.00
FROM: L7410.8521.12.3810.5 Adult Books $2,600.00
L7410.8425.12.0000.0 Adult Programs/Supplies $1,000.00
L7410.8425.12.0001.0 YA/Children's Programs/
Supplies $1,400.00
Mr. Berkowitz seconded.
Ayes: Bell, Berkowitz, Crown, Boyd, Martini, Lange, Sciucco - 7
Noes: None
Motion declared approved. (07/11/18 - 40)
Mr. Berkowitz moved to go into executive session at 5:26pm to discuss contracts and
the employment history of a particular employee. Mrs. Sciucco seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini; Sciucco -7
Noes: None
Motion declared approved. (07/11/18 -41)
The Board returned from executive session at 5:43pm.
Building & Grounds: The second round of bids for the boiler replacement project were
opened at the Library on June 27, 2018. Three bids were submitted. We are awaiting a
recommendation from our project engineer. I expect to have that before our July 11,
2018 meeting. Discussion was held on the boiler project.
We continue to work to resolve a relay issue that was brought to our attention during our
yearly safety inspection. Our alarm and HVAC service company are working together to
resolve the issue.
We are awaiting a replacement of a part for the motor that cools one of the air
conditioning units as it operates. The system has been functioning at a reduced capacity
since the part failure.
The Library's carpets will be cleaned on Sunday, July 22, 2018.
Our exterminating contractor has informed us that we are not experiencing any
infestation issues in the building.
Budget Committee: Mr. Berkowitz moved that whereas, the adoption of this 2019
budget for the Thrall Public Library District of Middletown and Wallkill requires a tax
levy increase that exceeds the tax cap imposed by state law as outlined in general
Municipal Law Section 3-c adopted in 2011; and
Whereas, general Municipal Law Section 3-c expressly permits the library board to
override the tax levy limit by a resolution approved by a vote of sixty percent of
qualified board members; now therefore be it
Resolved that the Board of Trustees of the Thrall Public Library District of Middletown
and Wallkill vote and approve to exceed the tax limit for 2019. Mrs. Crown seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini; Sciucco -7
Noes: None
Motion declared approved. (07/11/18 -42)
Ms. Lange moved to accept the preliminary proposed 2019 Budget for the Middletown Thrall Library. Mrs. Boyd seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini; Sciucco -7
Noes: None
Motion declared approved. (07/11/18 -43)
I. Old Business
Ms. Lange moved to accept the Bid for the Boiler Project as recommended by our
engineer according to the stipulation stated in executive session. Mrs. Sciucco seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini; Sciucco -7
Noes: None
Motion declared approved. (07/11/18 -44)
J. New Business
Mr. Berkowitz moved to accept the 2017 Financial Audit as presented. Ms. Martini
seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini; Sciucco -7
Noes: None
Motion declared approved. (07/11/18 -45)
K. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 5:53pm. Mrs. Sciucco seconded.
Ayes: Bell, Berkowitz, Crown, Boyd, Martini, Lange - 6
Noes: None
Motion declared approved. (07/11/18 - 46)
Respectfully submitted,
Marianne Sciucco, Secretary
TABLE OF MOTIONS
(01/11/18-1) Accepted slate of officers
(01/11/18-2) Designated Middletown Times Herald Record as official newspaper
(01/11/18-3) Designated the Orange Bank and Trust as official bank
(01/11/18-4) Designated Stifel-Nicholas as Investment Firm
(01/11/18-5) Appointed Alex Smith as Library District's Attorney
(01/11/18-6) Adjournment
(01/11/18-7) Approval of 12/13/17 minutes
(01/11/18-8) Approved monthly disbursements for December 2017
(01/11/18-9) Approved establishing Capital Reserve Fund
(01/11/18-10) Accepted Harassment Policy
(01/11/18-11) Approved to extend Long Range Plan
(01/08/18-12) Adjournment
(02/14/18-13) Approval of 1/10/18 Organizational Meeting minutes
(02/14/18-14) Approval of 1/10/18 minutes
(02/14/18-15) Approved monthly disbursements for January 2018
(02/14/18-16) Accepted Library Districts Annual Report for 2017
(02/14/18-17) Adjournment
(03/14/18-18) Approval of 2/14/18 minutes
(03/14/18-19) Approved monthly disbursements for February 2018
(03/14/18-20) Adjournment
(04/11/18-21) Approval of 3/14/18 minutes
(04/11/18-22) Approved monthly disbursements for March 2018
(04/11/18-23) Approved BUDGET AMENDMENT #1
(04/11/18-24) Approved BUDGET TRANSFER #1
(04/11/18-25) Amended Patron Code of Conduct
(04/11/18-26) Accepted 2018 Budget Vote & Trustees Timetable
(04/11/18-27) Approved out-of-district users proctored pay $25
(04/11/18-28) Adjournment
(05/09/18-29) Approval of 4/11/18 minutes
(05/09/18-30) Executive session
(05/09/18-31) Approved monthly disbursements for April 2018
(05/09/18-32) Adjournment
(06/13/18-33) Approval of 5/9/18 minutes
(06/13/18-34) Approved monthly disbursements for May 2018
(06/13/18-35) Adjournment
(07/11/18-36) Approval of 6/13/18 minutes
(07/11/18-37) Approved monthly disbursements for June 2018
(07/11/18-38) Approved BUDGET TRANSFER #2
(07/11/18-39) Approved BUDGET AMENDMENT #2
(07/11/18-40) Approved BUDGET TRANSFER 3
(07/11/18-41) Executive Session
(07/11/18-42) Approved NYS Override Amendment
(07/11/18-43) Accepted proposed 2019 Preliminary Budget
(07/11/18-44) Approved Bid for Boiler Project
(07/11/18-45) Accepted 2017 Financial Audit
(07/11/18-46) Adjournment