MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
                        				
								
July 11, 2018



  I.  Attendance
      Mrs. Sciucco called the roll.

      Present
      Mr. Richard C. Bell, President   
      Mr. Carl Berkowitz, Vice President 
      Mrs. Tonia Crown, Financial Officer   
      Mrs. Marianne Sciucco, Secretary 
      Ms. Linda Martini (arrived 5:03pm)
      Mrs. Rosa Boyd 
      Ms. Marlena Lange 
      Mr. Matthew Pfisterer, Director 
     
      Absent
      
  
      Visitors
      None


II.   Agenda
       A.  Roll Call                 G.  Financial Officer's Report
       B.  Minutes                   H.  Committee Report 
       C.  Visitor Comments          I.   Old Business
       D.  Correspondence            J.   New Business
       E.  President's Report        K.   Adjournment
       F.  Director's Report			 


III.  Discussion and Recommendation	


 A.    Mr. Bell, President, opened the meeting at 5:00pm and led the pledge


 B.    Minutes
	Mrs. Crown moved for adoption of the minutes of the June 13, 2018 meeting.
	Mrs. Boyd seconded.  
		Ayes:  Bell, Berkowitz, Boyd, Crown, Lange, Sciucco -6
		Noes:  None
	Motion declared approved.  (07/11/18 - 36)

             
 C.    Visitor Comments/Staff Report
	   No report.


 D.    Correspondence 
	A copy of any correspondence is sent to each Board member and is attached to the official
	minutes.
  
 	   	   
 E.    President's Report  
	No report.


 F.    Director's Report Con't.
	(A copy of the Director's Report sent to each Board member is attached to the official minutes.)

	Mr. Pfisterer wanted to thank the Friends for giving money to the library for maintaining 
	the level of funding to our Materials and Furniture and Equipment lines of our 2019 
	Budget.


 G.    Financial Officer's Report
	A copy of the accounts and balances are attached to the official minutes.


 H.   Committee Reports
	Mrs. Crown moved that the regular monthly disbursements for June, 2018 in the 
	amount of $95,298.75 having been audited by Carl Berkowitz and found to be 
	correct, be approved.  Ms. Lange seconded.
	Ayes:  Bell, Berkowitz, Crown, Boyd, Martini, Lange, Sciucco - 7
	Noes:  None
	Motion declared approved.  (07/11/18 - 37)

	BUDGET TRANSFER #2
	Mrs. Crown moved that the Board of Trustees of Middletown Thrall Library accepts the
	following budget transfer, to cover shortfall due to subscription price increases:
		TO: L7410.8524.12.0000.5  Serials & Subscriptions		$2,000.00
		   FROM: L7410.8521.12.3810.5   Adult Books				$500.00
	          		    L7410.8521.12.3813.5   Children's Books				$500.00
			    L7410.8521.12.3814.5   YA Books				$500.00
			    L7410.8522.12.3903.5   YA Media				$500.00
	Mr. Berkowitz seconded.
	Ayes:  Bell, Berkowitz, Crown, Boyd, Martini, Lange, Sciucco - 7
	Noes:  None
	Motion declared approved.  (07/11/18 - 38)



	BUDGET AMENDMENT #2
	Mrs. Crown moved that the Board of Trustees of Middletown Thrall Library amend the 
	2018 budget to be increased as follows:
		ADD:
		   Revenue L2765	2017-2018      Special Senate Grant      $1,363.00

		ADD:
		   Appropriations:  L.7410.8425.12.0001.0  Programs & Supplies,
								Children/YA                    $1,363.00
	Mrs. Sciucco seconded.
	Ayes:  Bell, Berkowitz, Crown, Boyd, Martini, Lange, Sciucco - 7
	Noes:  None
	Motion declared approved.  (07/11/18 - 39)


	BUDGET TRANSFER #3
	Mrs. Crown moved that the Board of Trustees of Middletown Thrall Library accepts the 
	following budget transfer, to increase allocation for Furniture and Equipment:
	TO: L7410.8200.12.0000.7    Furniture & Equipment	$5000.00
		FROM:  L7410.8521.12.3810.5      Adult Books			$2,600.00
			  L7410.8425.12.0000.0      Adult Programs/Supplies	$1,000.00
				  L7410.8425.12.0001.0      YA/Children's Programs/             
						Supplies			$1,400.00
	Mr. Berkowitz seconded.
	Ayes:  Bell, Berkowitz, Crown, Boyd, Martini, Lange, Sciucco - 7
	Noes:  None
	Motion declared approved.  (07/11/18 - 40)


	Mr. Berkowitz moved to go into executive session at 5:26pm to discuss contracts and 
	the employment history of a particular employee.  Mrs. Sciucco seconded.
	Ayes:  Bell, Berkowitz, Boyd, Crown, Lange, Martini; Sciucco -7
	Noes:  None
	Motion declared approved.  (07/11/18 -41)


	The Board returned from executive session at 5:43pm.


	Building & Grounds:  The second round of bids for the boiler replacement project were 
	opened at the Library on June 27, 2018.  Three bids were submitted.  We are awaiting a
	recommendation from our project engineer.  I expect to have that before our July 11, 
	2018 meeting.  Discussion was held on the boiler project.

	We continue to work to resolve a relay issue that was brought to our attention during our
	yearly safety inspection.  Our alarm and HVAC service company are working together to 
	resolve the issue. 

	We are awaiting a replacement of a part for the motor that cools one of the air  
	conditioning units as it operates.  The system has been functioning at a reduced capacity 
	since the part failure.

	The Library's carpets will be cleaned on Sunday, July 22, 2018.

	Our exterminating contractor has informed us that we are not experiencing any 
	infestation issues in the building.

	Budget Committee: Mr. Berkowitz moved that whereas, the adoption of this 2019
	budget for the Thrall Public Library District of Middletown and Wallkill requires a tax 
	levy increase that exceeds the tax cap imposed by state law as outlined in general 
	Municipal Law Section 3-c adopted in 2011; and

	Whereas, general Municipal Law Section 3-c expressly permits the library board to 
	override the tax levy limit by a resolution approved by a vote of sixty percent of 
	qualified board members; now therefore be it

	Resolved that the Board of Trustees of the Thrall Public Library District of Middletown 
	and Wallkill vote and approve to exceed the tax limit for 2019.  Mrs. Crown seconded.
	Ayes:  Bell, Berkowitz, Boyd, Crown, Lange, Martini; Sciucco -7
	Noes:  None
	Motion declared approved.  (07/11/18 -42)

	Ms. Lange moved to accept the preliminary proposed 2019 Budget for the Middletown        Thrall Library.  Mrs. Boyd seconded.
	Ayes:  Bell, Berkowitz, Boyd, Crown, Lange, Martini; Sciucco -7
	Noes:  None
	Motion declared approved.  (07/11/18 -43)



I.   Old Business 
	Ms. Lange moved to accept the Bid for the Boiler Project as recommended by our 
	engineer according to the stipulation stated in executive session.  Mrs. Sciucco seconded.
	Ayes:  Bell, Berkowitz, Boyd, Crown, Lange, Martini; Sciucco -7
	Noes:  None
	Motion declared approved.  (07/11/18 -44)


J.   New Business   
	Mr. Berkowitz moved to accept the 2017 Financial Audit as presented.  Ms. Martini 
	seconded.
	Ayes:  Bell, Berkowitz, Boyd, Crown, Lange, Martini; Sciucco -7
	Noes:  None
	Motion declared approved.  (07/11/18 -45)


K.  Adjournment
	Mr. Berkowitz moved to adjourn the meeting at 5:53pm.  Mrs. Sciucco seconded.
	Ayes:  Bell, Berkowitz, Crown, Boyd, Martini, Lange - 6
	Noes:  None
	Motion declared approved.  (07/11/18 - 46)	



	Respectfully submitted,

	Marianne Sciucco, Secretary





TABLE OF MOTIONS

(01/11/18-1)		Accepted slate of officers 
(01/11/18-2)		Designated Middletown Times Herald Record as official newspaper  
(01/11/18-3)		Designated the Orange Bank and Trust as official bank
(01/11/18-4)		Designated Stifel-Nicholas as Investment Firm
(01/11/18-5)		Appointed Alex Smith as Library District's Attorney
(01/11/18-6)		Adjournment
(01/11/18-7)		Approval of 12/13/17 minutes
(01/11/18-8)		Approved monthly disbursements for December 2017
(01/11/18-9)		Approved establishing Capital Reserve Fund
(01/11/18-10)		Accepted Harassment Policy
(01/11/18-11)		Approved to extend Long Range Plan
(01/08/18-12)		Adjournment
(02/14/18-13)		Approval of 1/10/18 Organizational Meeting minutes
(02/14/18-14)		Approval of 1/10/18 minutes
(02/14/18-15)		Approved monthly disbursements for January 2018
(02/14/18-16)		Accepted Library Districts Annual Report for 2017
(02/14/18-17)		Adjournment
(03/14/18-18)		Approval of 2/14/18 minutes
(03/14/18-19)		Approved monthly disbursements for February 2018
(03/14/18-20)		Adjournment
(04/11/18-21)		Approval of 3/14/18 minutes
(04/11/18-22)		Approved monthly disbursements for March 2018
(04/11/18-23)		Approved BUDGET AMENDMENT #1
(04/11/18-24)		Approved BUDGET TRANSFER #1
(04/11/18-25)		Amended Patron Code of Conduct
(04/11/18-26)		Accepted 2018 Budget Vote & Trustees Timetable
(04/11/18-27)		Approved out-of-district users proctored pay $25
(04/11/18-28)		Adjournment
(05/09/18-29)		Approval of 4/11/18 minutes
(05/09/18-30)		Executive session
(05/09/18-31)		Approved monthly disbursements for April 2018
(05/09/18-32)		Adjournment
(06/13/18-33)		Approval of 5/9/18 minutes
(06/13/18-34)		Approved monthly disbursements for May 2018
(06/13/18-35)		Adjournment
(07/11/18-36)		Approval of 6/13/18 minutes
(07/11/18-37)		Approved monthly disbursements for June 2018
(07/11/18-38)		Approved BUDGET TRANSFER #2
(07/11/18-39)		Approved BUDGET AMENDMENT #2
(07/11/18-40)		Approved BUDGET TRANSFER 3
(07/11/18-41)		Executive Session
(07/11/18-42)		Approved NYS Override Amendment
(07/11/18-43)		Accepted proposed 2019 Preliminary Budget
(07/11/18-44)		Approved Bid for Boiler Project
(07/11/18-45)		Accepted 2017 Financial Audit
(07/11/18-46)		Adjournment