MINUTES OF THE MEETING

THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES

July 12, 2006

I. Attendance

Mrs. Hutchinson called the roll:

Present

Mr. Richard C. Bell, President 

Ms. Marlena Lange, Vice President

Mrs. Joan Hutchinson, Secretary

Mrs. Rosa Boyd, Treasurer

Mr. Carl Berkowitz

Ms. Barbara Kay

Mr. Kevin J. Gallagher, Director

Absent

Ms. Eileen Connolly (excused)

Visitors

Debbie Libassi, Principal Account Clerk

II. Agenda

A. Roll Call G. Treasurer's Report

B. Minutes H. Library Staff Reports

C. Visitor Comments I. Committee Report

D. Correspondence J. Old Business

E. President's Report K. New Business

F. Director's Report L. Adjournment

III. Discussion and Recommendation 

A. Mr. Richard C. Bell, President, opened the meeting at
7:00pm and led the pledge to the

flag.

B. Minutes

Ms. Lange moved for adoption of the minutes of the June 14,
2006 meeting. Ms. Kay seconded.

Ayes: Bell, Hutchinson, Berkowitz, Lange, Kay - 5

Noes: None

Motion declared approved. (07/12/06 - 46)


The Board moved item B under New Business to this part of the
meeting.
Mr. Gallagher and Mrs. Libassi reported on the comments and
recommendations of the

2005 library district audit. Discussion followed. (Comments
attached to official minutes)

Mrs. Boyd moved to go into executive session at 7:32pm to
discuss labor negotiations.

Mr. Berkowitz seconded.



Ayes: Bell, Hutchinson, Berkowitz, Lange, Kay, Boyd - 6

Noes: None

Motion declared approved. (07/12/06 - 47)

The Board returned from executive session at 8:51pm.

C. Visitor Comments

No comments.

D. Correspondence 

A copy of all the correspondence sent to each Board member is
attached to the official minutes.

E. President's Report

Mr. Bell reported that the President's dinner for RCLS has
been scheduled for Wednesday, July 19^th at 6:00pm.

Mr. Bell reported that he passed along phone numbers in
regards to the oral history project.

F. Director's Report

(A copy of the Director's Report sent to each Board member is
attached to the official minutes.)

Mr. Gallagher reported that Monica Irlbacher is now retiring
September 2^nd instead of August 4^th .

Mr. Gallagher reported receiving a check from Chubb Insurance
to cover losses, expenditures, and repairs from the pipe leak
in the Children's Room.

Mr. Gallagher reported that the library was served by a
process server for a person who fell in the parking lot in May
2005. We never had an accident report on this. The insurance
company has been notified and we sent over the paperwork we
received from the server.

G. Treasurer's Report

Mrs. Libassi reported on the accounts and balances. Discussion
followed. (Report attached to the official minutes)

H. Library Staff Reports

No report.

I. Committee Reports 

Building & Grounds Committee: Ms. Lange reported that three
copper gutters were stolen out front of the library. One was
from the library and two from the Friends Book Store. A report
was made with the Police.

The installation of the two new light poles has been delayed
because of all the rain.

Ms. Lange reported that the ceiling tiles will be installed
after the summer reading program.



Finance Committee: Report under Old Business.

J. Old Business

Mr. Gallagher discussed the proposed 2007 budget adjustments.

Mr. Berkowitz moved to adopt the proposed budget adjustments
for the 2007 budget. Ms. Lange seconded. Discussion followed.

Ayes: Bell, Berkowitz, Boyd, Lange, Hutchinson, Kay - 6

Noes: None

Motion declared approved. (07/12/06 -48)



Finance Committee: Mrs. Hutchinson moved that the regular
monthly disbursements for June, 2006 in the amount of
$70,744.18 having been audited by Carl Berkowitz and found to
be correct, be approved. Ms. Lange seconded.

/

Ayes: Bell, Berkowitz, Boyd, Hutchinson, Lange, Kay - 6

Noes: None

Motion declared approved. (07/12/06 - 49)

J. Old Business

Mrs. Hutchinson moved that the Board of Trustees of Middletown
Thrall Library amend the 2006 budget to be increased by the
following:

BUDGET AMENDMENT #3

REVENUES: L2401 Interest & Earning $3,529.96

APPROPRIATIONS: L7410.8420.12.0000.0 Insurance $2,006.00

APPROPRIATIONS: L7410.8160.12.0000.6 Administrative Exp.
$1,523.96

Appropriations represent what is needed to cover shortages for
the above budget lines.

REVENUES: L2705 Gifts & Donations $125.00

APPROPRIATIONS: L7410.8521.12.3813.5 Children's Books $ 25.00

APPROPRIATIONS: L7410.8521.12.3810.5 Adult Books $100.00

This amount represents donations in memory of Ralph Russo
$25.00 (Children's Books) and Donation (MHS Class of 1944)
$100.00 for (Adult Books).

REVENUES: L2765 Bonacic/Gunther/Rabbitt Grant $250.00

APPROPIATIONS: L7410.8521.12.3813.5 Children's Books $250.00

REVENUES: L2770 Misc. Income $1,076.30

APPROPRIATIONS: L7410.8420.12.0000.0 Insurance $1,076.30

Mr. Berkowitz seconded.

Ayes: Bell, Berkowitz, Boyd, Hutchinson, Lange, Kay - 6

Noes: None

Motion declared approved. (07/12/06 - 50)

K. New Business

Mr. Gallagher reported that Sandra Sprague has requested a
three week leave without pay to care for her mother who
recently underwent surgery. (Letter attached to official
minutes)

Mrs. Boyd moved that the Board deny Sandra Sprague for her
request for a three week leave without pay. Mrs. Hutchinson
seconded. Discussion followed.

Ayes: Hutchinson, Bell, Boyd, Lange, Berkowitz, Kay - 6

Noes: None

Motion declared approved. (07/12/06 - 51)


L. Adjournment

Ms. Lange moved to adjourn the meeting at 9:146 pm. Mrs.
Hutchinson seconded.

Ayes: Hutchinson, Bell, Boyd, Lange, Berkowitz, Kay - 6

Noes: None

Motion declared approved. (07/12/06 - 52)



Respectfully submitted,

Joan Hutchinson, Secretary



TABLE OF MOTIONS

(01/11/06 - 1) Accepted slate of officers 

(01/11/06 - 2) Designated Middletown Times Herald Record as
official newspaper

(01/11/06 - 3) Designated the Orange County Trust Company as
official bank

(01/11/06 - 4) Adjournment

(01/11/06 - 5) Approval of 12/7/05 minutes

(01/11/06 - 6) Approval of disbursements for December 2005

(01/11/06 - 7) Approval of Budget Amendment #7

(01/11/06 - 8) Approved the Library Board to become member of
BYS Assoc. of Lib. Bds.

(01/11/06 - 9) Executive Session

(01/11/06 - 10) Adjournment

(02/08/06 - 11) Approval of 1/11/06 reorganizational minutes

(02/08/06 - 12) Approval of 1/11/06 minutes

(02/08/06 - 13) Executive session

(02/08/06 - 14) Approval of disbursements for January 2006

(02/08/06 - 15) Approval of Budget Transfer #1

(02/08/06 - 16) Adjournment

(03/08/06 - 17) Approval of 2/8/06 minutes

(03/08/06 - 18) Approval of disbursements for February 2006

(03/08/06 - 19) Approval of Budget Transfer #2

(03/08/06 - 20) Approved proposed fee schedule from Attorney
Richard Guertin

(03/08/06 - 21) Executive session

(03/08/06 - 22) Adjournment

(04/11/06 - 23) Approval of 3/8/06 minutes

(04/11/06 - 24) Approval of disbursements for March 2006

(04/11/06 - 25) Approval of Budget Transfer #3

(04/11/06 - 26) Approval of Budget Amendment #1

(04/11/06 - 27) Approval of HVAC Software from Day Associates

(04/11/06 - 28) Approval of floating holiday for Veteran's Day
for Librarians

(04/11/06 - 29) Executive Session

(04/11/06 - 30) Adjournment

(05/10/06 - 31) Approval of 4/11/06 minutes

(05/10/06 - 32) Approval of disbursements for April 2006

(05/10/06 - 33) Approval of Budget Amendment #2

(05/10/06 - 34) Approval of Budget Transfer #4

(05/10/06 - 35) Approved purchasing auto-answering feature

(05/10/06 - 36) Approval of time table for Budget vote

(05/10/06 - 37) Approved to appoint President of Board to
review Plan of Service of RCLS

(05/10/06 - 38) Executive session

(05/10/06 - 39) Adjournment

(06/14/06 - 40) Approval of 5/10/06 minutes

(06/14/06 - 41) Approved summer hours

(06/14/06 - 42) Approval of disbursements for May 2006

(06/14/06 - 43) Approval of Budget Transfer #5

(06/14/06 - 44) Executive Session

(06/14/06 - 45) Adjournment

(07/12/06 - 46) Approval of 6/14/06 minutes

(07/12/06 - 47) Executive Session

(07/12/06 - 48) Approved proposed 2007 budget adjustments

(07/12/06 - 49) Approval disbursements for June 2006

(07/12/06 - 50) Approval of Budget Amendment #3

(07/12/06 - 51) Denied request for unpaid leave - staff member

(07/12/06 - 52) Adjournment

(07/31/06 - 53) Executive Session - Special Meeting

(07/31/06 - 54) Adjournment