MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES July 12, 2006 I. Attendance Mrs. Hutchinson called the roll: Present Mr. Richard C. Bell, President Ms. Marlena Lange, Vice President Mrs. Joan Hutchinson, Secretary Mrs. Rosa Boyd, Treasurer Mr. Carl Berkowitz Ms. Barbara Kay Mr. Kevin J. Gallagher, Director Absent Ms. Eileen Connolly (excused) Visitors Debbie Libassi, Principal Account Clerk II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mr. Richard C. Bell, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Ms. Lange moved for adoption of the minutes of the June 14, 2006 meeting. Ms. Kay seconded. Ayes: Bell, Hutchinson, Berkowitz, Lange, Kay - 5 Noes: None Motion declared approved. (07/12/06 - 46) The Board moved item B under New Business to this part of the meeting. Mr. Gallagher and Mrs. Libassi reported on the comments and recommendations of the 2005 library district audit. Discussion followed. (Comments attached to official minutes) Mrs. Boyd moved to go into executive session at 7:32pm to discuss labor negotiations. Mr. Berkowitz seconded. Ayes: Bell, Hutchinson, Berkowitz, Lange, Kay, Boyd - 6 Noes: None Motion declared approved. (07/12/06 - 47) The Board returned from executive session at 8:51pm. C. Visitor Comments No comments. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. E. President's Report Mr. Bell reported that the President's dinner for RCLS has been scheduled for Wednesday, July 19^th at 6:00pm. Mr. Bell reported that he passed along phone numbers in regards to the oral history project. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported that Monica Irlbacher is now retiring September 2^nd instead of August 4^th . Mr. Gallagher reported receiving a check from Chubb Insurance to cover losses, expenditures, and repairs from the pipe leak in the Children's Room. Mr. Gallagher reported that the library was served by a process server for a person who fell in the parking lot in May 2005. We never had an accident report on this. The insurance company has been notified and we sent over the paperwork we received from the server. G. Treasurer's Report Mrs. Libassi reported on the accounts and balances. Discussion followed. (Report attached to the official minutes) H. Library Staff Reports No report. I. Committee Reports Building & Grounds Committee: Ms. Lange reported that three copper gutters were stolen out front of the library. One was from the library and two from the Friends Book Store. A report was made with the Police. The installation of the two new light poles has been delayed because of all the rain. Ms. Lange reported that the ceiling tiles will be installed after the summer reading program. Finance Committee: Report under Old Business. J. Old Business Mr. Gallagher discussed the proposed 2007 budget adjustments. Mr. Berkowitz moved to adopt the proposed budget adjustments for the 2007 budget. Ms. Lange seconded. Discussion followed. Ayes: Bell, Berkowitz, Boyd, Lange, Hutchinson, Kay - 6 Noes: None Motion declared approved. (07/12/06 -48) Finance Committee: Mrs. Hutchinson moved that the regular monthly disbursements for June, 2006 in the amount of $70,744.18 having been audited by Carl Berkowitz and found to be correct, be approved. Ms. Lange seconded. / Ayes: Bell, Berkowitz, Boyd, Hutchinson, Lange, Kay - 6 Noes: None Motion declared approved. (07/12/06 - 49) J. Old Business Mrs. Hutchinson moved that the Board of Trustees of Middletown Thrall Library amend the 2006 budget to be increased by the following: BUDGET AMENDMENT #3 REVENUES: L2401 Interest & Earning $3,529.96 APPROPRIATIONS: L7410.8420.12.0000.0 Insurance $2,006.00 APPROPRIATIONS: L7410.8160.12.0000.6 Administrative Exp. $1,523.96 Appropriations represent what is needed to cover shortages for the above budget lines. REVENUES: L2705 Gifts & Donations $125.00 APPROPRIATIONS: L7410.8521.12.3813.5 Children's Books $ 25.00 APPROPRIATIONS: L7410.8521.12.3810.5 Adult Books $100.00 This amount represents donations in memory of Ralph Russo $25.00 (Children's Books) and Donation (MHS Class of 1944) $100.00 for (Adult Books). REVENUES: L2765 Bonacic/Gunther/Rabbitt Grant $250.00 APPROPIATIONS: L7410.8521.12.3813.5 Children's Books $250.00 REVENUES: L2770 Misc. Income $1,076.30 APPROPRIATIONS: L7410.8420.12.0000.0 Insurance $1,076.30 Mr. Berkowitz seconded. Ayes: Bell, Berkowitz, Boyd, Hutchinson, Lange, Kay - 6 Noes: None Motion declared approved. (07/12/06 - 50) K. New Business Mr. Gallagher reported that Sandra Sprague has requested a three week leave without pay to care for her mother who recently underwent surgery. (Letter attached to official minutes) Mrs. Boyd moved that the Board deny Sandra Sprague for her request for a three week leave without pay. Mrs. Hutchinson seconded. Discussion followed. Ayes: Hutchinson, Bell, Boyd, Lange, Berkowitz, Kay - 6 Noes: None Motion declared approved. (07/12/06 - 51) L. Adjournment Ms. Lange moved to adjourn the meeting at 9:146 pm. Mrs. Hutchinson seconded. Ayes: Hutchinson, Bell, Boyd, Lange, Berkowitz, Kay - 6 Noes: None Motion declared approved. (07/12/06 - 52) Respectfully submitted, Joan Hutchinson, Secretary TABLE OF MOTIONS (01/11/06 - 1) Accepted slate of officers (01/11/06 - 2) Designated Middletown Times Herald Record as official newspaper (01/11/06 - 3) Designated the Orange County Trust Company as official bank (01/11/06 - 4) Adjournment (01/11/06 - 5) Approval of 12/7/05 minutes (01/11/06 - 6) Approval of disbursements for December 2005 (01/11/06 - 7) Approval of Budget Amendment #7 (01/11/06 - 8) Approved the Library Board to become member of BYS Assoc. of Lib. Bds. (01/11/06 - 9) Executive Session (01/11/06 - 10) Adjournment (02/08/06 - 11) Approval of 1/11/06 reorganizational minutes (02/08/06 - 12) Approval of 1/11/06 minutes (02/08/06 - 13) Executive session (02/08/06 - 14) Approval of disbursements for January 2006 (02/08/06 - 15) Approval of Budget Transfer #1 (02/08/06 - 16) Adjournment (03/08/06 - 17) Approval of 2/8/06 minutes (03/08/06 - 18) Approval of disbursements for February 2006 (03/08/06 - 19) Approval of Budget Transfer #2 (03/08/06 - 20) Approved proposed fee schedule from Attorney Richard Guertin (03/08/06 - 21) Executive session (03/08/06 - 22) Adjournment (04/11/06 - 23) Approval of 3/8/06 minutes (04/11/06 - 24) Approval of disbursements for March 2006 (04/11/06 - 25) Approval of Budget Transfer #3 (04/11/06 - 26) Approval of Budget Amendment #1 (04/11/06 - 27) Approval of HVAC Software from Day Associates (04/11/06 - 28) Approval of floating holiday for Veteran's Day for Librarians (04/11/06 - 29) Executive Session (04/11/06 - 30) Adjournment (05/10/06 - 31) Approval of 4/11/06 minutes (05/10/06 - 32) Approval of disbursements for April 2006 (05/10/06 - 33) Approval of Budget Amendment #2 (05/10/06 - 34) Approval of Budget Transfer #4 (05/10/06 - 35) Approved purchasing auto-answering feature (05/10/06 - 36) Approval of time table for Budget vote (05/10/06 - 37) Approved to appoint President of Board to review Plan of Service of RCLS (05/10/06 - 38) Executive session (05/10/06 - 39) Adjournment (06/14/06 - 40) Approval of 5/10/06 minutes (06/14/06 - 41) Approved summer hours (06/14/06 - 42) Approval of disbursements for May 2006 (06/14/06 - 43) Approval of Budget Transfer #5 (06/14/06 - 44) Executive Session (06/14/06 - 45) Adjournment (07/12/06 - 46) Approval of 6/14/06 minutes (07/12/06 - 47) Executive Session (07/12/06 - 48) Approved proposed 2007 budget adjustments (07/12/06 - 49) Approval disbursements for June 2006 (07/12/06 - 50) Approval of Budget Amendment #3 (07/12/06 - 51) Denied request for unpaid leave - staff member (07/12/06 - 52) Adjournment (07/31/06 - 53) Executive Session - Special Meeting (07/31/06 - 54) Adjournment