MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
July 12, 2017
I. Attendance
Mr. Berkowitz called the roll.
Present
Mr. Richard C. Bell, President
Mr. Carl Berkowitz, Vice President
Mrs. Tonia Crown, Financial Officer
Mrs. Rosa Boyd
Ms. Marlena Lange (arrived 5:02pm)
Ms. Linda Martini (arrived 5:10pm)
Mr. Matthew Pfisterer, Director
Absent
Mrs. Marianne Sciucco, Secretary - excused
Visitors
Tracy Barretta, Principal Account Clerk
Bridget Manigo, Librarian Union Representative
Gretchen Judge, Clerical Union Representative
II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report
III. Discussion and Recommendation
A. Mr. Richard Bell, President, opened the meeting at 5:00pm and led the pledge.
B. Minutes
Mrs. Boyd moved for adoption of the minutes of the June 14, 2017 meeting. Mr.
Berkowitz seconded.
Ayes: Bell, Berkowitz, Boyd, Crown - 4
Noes: None
Motion declared approved. (07/12/17 - 40)
C. Visitor Comments/Staff Report
Bridget Manigo read a prepared statement from the Middletown Thrall Library Librarian
and Clerical Unions. (Statement attached to official minutes)
D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.
Mr. Bell read a letter from Senator Bonacic in reference to "bullet aid" funding for our
library. (attached to official minutes)
Mr. Bell read a letter from Senator Bonacic in reference to summer reading for use
by the student patrons of our library. (attached to official minutes)
E. President's Report
No report
F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)
G. Financial Officer's Report
A copy of the accounts and balances are attached to the official minutes.
H. Committee Reports
Ms. Lange moved that the Treasurer open a capital improvement checking account at
Orange Bank & Trust Company. Mrs. Crown seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Martini, Lange - 6
Noes: None
Motion declared approved. (07/12/17 - 41)
Mrs. Crown moved that the regular monthly disbursements for June, 2017 in the
amount of $81,324.64 having been audited by Carl Berkowitz and found to be
correct, be approved. Ms. Lange seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini - 6
Noes: None
Motion declared approved. (07/12/17 - 42)
BUDGET AMENDMENT #6
Mrs. Crown moved that the Board of Trustees of Middletown Thrall Public Library
amend the 2017 budget to be increased as follows:
ADD
REVENUE L2705 $3397.85
Donations received in memory of Robert Isseks
REVENUE L2705 $5.00
Unrestricted donation received from American Research Bureau
ADD
Appropriations: L7410.8900.12.0000.0 Contingency/Capital Reserve
$3402.85
Mr. Berkowitz seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini - 6
Noes: None
Motion declared approved. (07/12/17 - 43)
BUDGET AMENDMENT #7
Mrs. Crown moved that the Board of Trustees of Middletown Thrall Public Library
amend the 2017 budget to be increased as follows:
AD
REVENUE L2705 $100.00
Donation from Edward & Christine Godwin for the Barbara Kay Collection
REVENUE L2705 $ 15.00
Donation from Thomas Riley; part of proceeds from book sales earned after his
Lecture/Program
ADD
Appropriations: L7410.8521.12.3813.5 Children's Books $100.00
ADD
Appropriations: L7410.8425.12.0000.0 Adult Programs $15.00
Mr. Berkowitz seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini - 6
Noes: None
Motion declared approved. (07/12/17 - 44)
BUDGET TRANSFER #2
Mrs. Crown moved that the Board of Trustees of Middletown Thrall Library accepts the
following budget transfer, to create a cash reserve for the Library's portion of the boiler
project and allow for two small purchases at Librarian's requests:
TO: L7410.8900.12.0000.0 Contingency/Capital Reserve $67,742.50
L7410.8522.12.3905.5 Foreign Film 200.00
L7410.8425.12.0001.0 Programs-Children's/YA 134.02
FROM: L7410.8521.12.3810.5 Adult Books $22,000.00
L7410.8521.12.3811.5 Local History 440.00
L7410.8521.12.3812.5 Gov. Doc. Books 2,100.00
L7410.8521.12.3813.5 Children's Books 9,090.00
L7410.8521.12.3814.5 YA Books 8,035.00
L7410.8521.12.3817.5 Spanish Books 935.00
L7410.8521.12.3818.5 Bindery 790.00
L7410.8522.12.3903.5 Media - YA 1,000.00
L7410.8522.12.3904.5 Media - Spanish 355.00
L7410.8524.12.0000.5 Subscriptions/Serials 30.00
MATERIALS $44,775.00
L7410.8406.12.0000.0 Telephone $1,100.00
L7410.8411.12.0000.0 Postage 631.52
L7410.8450.12.0000.0 Building Utilities 8,000.00
OPERATING $9,731.52
L7410.8540.12.0000.5 Repairs/Maintenance $2,300.00
REPAIRS/MAINT. $2,300.00
L7410.8425.12.0000.0 Programs - Adult $1,270.00
ADMINISTRATION $1,270.00
L7410.8167.12.0000.6 Clerical - Part Time $10,000.00
SALARIES-P/T $10,000.00
Ms. Lange seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini - 6
Noes: None
Motion declared approved. (07/12/17 - 45)
Building & Grounds: Ms. Lange reported on Building & Grounds:
Boiler project construction bids were opened in late June. This can be discussed in
Executive Session.
A service call was placed for the air-conditioning in the Community Room. Repairs
included replacement of a switch and a belt.
Repairs are necessary to the roof above the library lobby area where water has been
leaking during periods of heavy rain. This repair is anticipated to take place sometime
this week.
Replacement spine labels have arrived for the commemorative plaque in the Library's
Reading room. All of the spine labels have been replaced with larger font which is more
visible to patrons. The names of Barbara "Bobbie" Kay and Robert Isseks have been
added.
Budget Committee: Ms. Lange moved that whereas, the adoption of this 2018 budget
for the Thrall Public Library District of Middletown and Wallkill requires a tax levy
increase that exceeds the tax cap imposed by state law as outlined in general Municipal
Law Section 3-c adopted in 2011; and
Whereas, general Municipal Law Section 3-c expressly permits the library board to
override the tax levy limit by a resolution approved by a vote of sixty percent of
qualified board members; now therefore be it
Resolved that the Board of Trustees of the Thrall Public Library District of Middletown
and Wallkill vote and approve to exceed the tax limit for 2018.
Mrs. Boyd seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini - 6
Noes: None
Motion declared approved. (07/12/17 - 46)
Mr. Berkowitz moved to accept the preliminary proposed 2018 Budget for the
Middletown Thrall Library. Mrs. Boyd seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini - 6
Noes: None
Motion declared approved. (07/12/17 - 47)
Mrs. Boyd moved to go into executive session at 5:41 pm to discuss contracts. Ms.
Martini seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini - 6
Noes: None
Motion declared approved. (07/12/17 - 48)
The Board returned from executive session at 5:50pm.
Ms. Lange moved to reject the three (3) bids received on the furnace. Mr. Berkowitz
seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini - 6
Noes: None
Motion declared approved. (07/12/17 - 49)
I. Old Business
The Board discussed the Bobbie Kay Memorial Event.
J. New Business
No report
L. Adjournment
Ms. Lange moved to adjourn the meeting at 6:02pm. Mrs. Crown seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini - 6
Noes: None
Motion declared approved. (07/12/17 - 50)
Respectfully submitted,
Marianne Sciucco, Secretary
TABLE OF MOTIONS
(01/11/17 - 1) Accepted slate of officers
(01/11/17 - 2) Designated Middletown Times Herald Record as official newspaper
(01/11/17 - 3) Designated the Orange Bank and Trust as official bank
(01/11/17 - 4) Designated Stifel-Nicholas as Investment Firm
(01/11/17 - 5) Appointed Robert Isseks as Library District's Attorney
(01/11/17 - 6) Adjournment
(01/11/17 - 7) Approval of 12/14/16 minutes
(01/11/17 - 8) Approved monthly disbursements for December 2016
(01/11/17 - 9) Approved to extend ending date of Long Range Plan
(01/11/17-10) Approved to amend Rules & Regulations from age 6 to 8
(01/11/17-11) Adjournment
(02/08/17-12) Approval of Organizational Minutes for 1/11/17
(02/08/17-13) Approval of 1/11/17 minutes
(02/08/17-14) Approved BUDGET TRANSFER #6
(02/08/17-15) Approved BUDGET AMENDMENT #1
(02/08/17-16) Approved BUDGET AMENDMENT #2
(02/08/17-17) Approved BUDGET AMENDMENT #3
(02/08/17-18) Approved monthly disbursements for January 2017
(02/08/17-19) Adjournment
(03/08/17-20) Approval of 2/8/17 minutes
(03/08/17-21) Approved monthly disbursements for February 2017
(03/08/17-22) Approved BUDGET TRANSFER #1
(03/08/17-23) Approved change to Bylaws: Article II; Section 1
(03/08/17-24) Approved Library District's 2016 Annual Report
(03/08/17-25) Adjournment
(04/12/17-26) Approval of 3/8/17 minutes
(04/12/17-27) Approved monthly disbursements for March 2017
(04/12/17-28) Accepted 2017 Timetable for Budget Vote
(04/12/17-29) Adjournment
(05/10/17-30) Approval of 4/12/17 minutes
(05/10/17-31) Executive session
(05/10/17-32) Approved monthly disbursements for April 2017
(05/10/17-33) Adjournment
(06/14/17-34) Approval of 5/5/17 minutes
(06/14/17-35) Approved monthly disbursements for May 2017
(06/14/17-36) Approved BUDGET AMENDMENT #4
(06/14/17-37) Approved BUDGET AMENDMENT #5
(06/14/17-38) Appointed Alex Smith as Attorney
(06/14/17-39) Adjournment
(07-12/17-40) Approval 6/14/17 minutes
(07/12/17-41) Approval open Capital Improvement checking account
(07/12/17-42) Approved monthly disbursements for June 2017
(07/12/17-43) Approved BUDGET AMENDMENT #6
(07/12/17-44) Approved BUDGET AMENDMENT #7
(07/12/17-45) Approved BUDGET TRANSFER #2
(07/12/17-46) Approved NYS Override Amendment
(07/12/17-47) Accepted Proposed 2018 Preliminary Budget
(07/12/17-48) Executive Session
(07/12/17-49) Rejected three (3) bids for boilers
(07/12/17-50) Adjournment