MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


July 12, 2023


I.  Attendance
Ms. Milburn, called the roll

Present
Ms. Marlena Lange, President
Mrs. Tonia Crown, Financial Officer (Arrived at 5:13)
Ms. Shelley Milburn, Secretary
Bishop Robert Smith
Mrs. Susan Wyman
Mr. Matthew Pfisterer, Director

Absent
Ms. Francis Amelio, Vice President (Excused)
Ms. Evelyn Ortega (Excused)

Visitors
Ms. Amina Chaudhri


II.  Pledge of Allegiance


III. Agenda
A.  Roll Call                 G.  Financial Officer's Report
B.  Minutes                   H.  Committee Report
C.  Visitor Comments          I.  Old Business
D.  Correspondence            J.  New Business
E.  President's Report        K.  Adjournment
F.  Director's Report


IV. Discussion and Recommendation
Ms. Marlena Lange, called the meeting at 5:03pm.


B. Minutes
Mrs. Wyman moved for the adoption of the regular June 14, 2023 Minutes. Bishop Smith seconded.
Ayes: Lange, Milburn, Bishop Smith, Wyman – 4
Noes: None
Motion declared approved. (7/12/23-39)


C.  Visitor Comments/Staff Report
None


D. Correspondence
None


E. President's Report
Ms. Lange reminded the Trustees to please make sure their trainings are completed by
December 2023 if they have not yet completed them.


F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.) Mr. Pfisterer mentioned that we just received the 2022 Financial Audit of the
Library. The Trustees agreed that they will vote to accept it during September's meeting.


G. Financial Officer's Report
Mrs. Crown moved, that the regular monthly disbursements for June, 2023 in the
amount of $200,101.26 having been audited by Mrs. Susan Wyman and found to be
correct, be approved. Ms. Shelley Milburn seconded.

Ayes:   Lange, Crown, Milburn, Bishop Smith, Wyman– 5
Noes:   None
Motion declared approved.  (7/12/23-40)

There were no transfers for the month of July.


H. Committee Report
Building & Grounds: We have met with the HVAC engineering company to review the
architectural plans for the replacement of our HVAC equipment.

Our roof requires yearly maintenance to patch tears in the composite material and to
replacement of missing or broken ceramic tiles. I have received a proposal for the repairs
that requires Board authorization. Bishop Smith moved to approve the proposal for no
more than $19,000. Ms. Milburn seconded.

Ayes:   Lange, Crown, Milburn, Bishop Smith, Wyman– 5
Noes:   None
Motion declared approved. (7/12/23-41)

Repairs are needed to AHU#1 to replace leaking gaskets and to replace the drier core. I
have received a proposal for the work that requires Board authorization. Ms. Milburn
moved to approve the proposal for no more than $8,000. Bishop Smith seconded.

Ayes:   Lange, Crown, Milburn, Bishop Smith, Wyman– 5
Noes:   None
Motion declared approved. (7/12/23-42)


Paving work for the parking spots facing the Friends of Middletown Thrall Library
building have been completed. There is a small dip at the line where the library property
and the City property meet. They will return to address this issue and paint the lines for
the individual parking spaces. We are hoping to have the spaces open to the public by
July 14, 2023.

Following the severe rain event that occurred on 7-9-2023, we are without internet at our
public computer workstations. Our internet service provider is working to complete repairs
and restore service.

Our exterminating contractor has notified us that we are not experiencing any infestation
problems at this time.


I.   Old Business
The Long Range planning committee will meet up on July 18, 2023. The Middletown
Kiwanis Club donated a bench to the Library for participation in their Plastic Recycling
Program.


J.   New Business

Mrs. Crown moved:

Whereas, the adoption of the 2024 budget for the Thrall Public Library District of
Middletown and Wallkill may require a tax levy increase that exceeds the tax cap
imposed by state law as outlined in General Municipal Law Section 3-c adopted in 2011;

and

Whereas, General Municipal Law Section 3-c expressly permits the library board to
override the tax levy limit by a resolution approved by a vote of sixty percent of qualified
board members: now therefore be it

Resolved, that the Board of Trustees of the Thrall Public Library District of Middletown
and Wallkill voted and approved to exceed the tax levy limit for 2024 by at least the sixty
percent of the board of trustees as required by the state law on July 12, 2023.

Ms. Milburn seconded.

Ayes:   Lange, Crown, Milburn, Bishop Smith, Wyman– 5
Noes:   None
Motion declared approved. (7/12/23-43)

The Board voted to accept The Proposed 2024 Library Budget.
Ms. Wyman moved to accept The Proposed 2024 Library Budget. Bishop Smith Seconded.

Ayes:   Lange, Crown, Milburn, Bishop Smith, Wyman– 5
Noes:   None
Motion declared approved. (7/12/23-44)


No Executive Session

K.  Adjournment
Mrs. Wyman moved to adjourn the meeting at 5:35pm. Bishop Smith seconded.
Ayes:   Lange, Crown, Milburn, Bishop Smith, Wyman – 5
Noes:   None
Motion declared approved.  (7/12/23-45)


Respectfully Submitted,
Shelley Milburn, Secretary


TABLE OF MOTIONS



(01/11/23-1)  Designated Middletown Times Herald Record Digital Edition official newspaper
(01/11/23-2)  Designated Orange Bank and Trust as official bank.
(01/11/23-3)  Appointment of Ben Gailey as the HR Personnel Library Attorney
              & Alex Smith as the Library's General Attorney.
(01/11/23-4)  Adjournment
(01/11/23-5)  Approval of adoption of the minutes of the 12/14/2022 minutes
(01/11/23-6)  Approval of extension of no fines until 6/30/2023
(01/11/23-7)  Approved monthly disbursement for December, 2022
(01/11/23-8)  Adjournment
(02/15/23-9)  Approval of adoption of the minutes for the 1/11/2023 Organizational Meeting
(02/15/23-10) Approval of adoption of the minutes of the 1/11/23 minutes with amendment
(02/15/23-11) Approved monthly disbursement for January, 2023
(02/15/23-12) Motion for extension of the Plan of Service through 2023
(02/15/23-13) Appointment of Nugent & Haeussler as Library District Financial Auditor
(02/15/23-14) Adjournment
(03/08/23-15) Approval of adoption of the minutes of the 2/15/2023 minutes
(03/08/23-16) Approved monthly disbursement for February, 2023
(03/08/23-17) Approved the RCLS Agreement for Integrated Library System
(03/08/23-18) Executive Session
(03/08/23-19) Approval to accept the proposal as outlined from LAN Associates for the HVAC
(03/08/23-20) Adjournment
(04/12/23-21) Approval of the minutes of the 3/8/2023 minutes
(04/12/23-22) Approval of the Library's 2022 Annual/Community Report
(04/12/23-23) Approved 2023 Budget Transfer #1
(04/12/23-24) Approved 2022 Budget Transfer #6
(04/12/23-25) Approved monthly disbursement for March, 2023
(04/12/23-26) Adjournment
(05/10/23-27) Approval of adoption of the minutes for 4/12/2023 minutes
(05/10/23-28) Approved monthly disbursement for April, 2023
(05/10/23-29) Approved proposal for repair to damaged Library parking spaces
(05/10/23-30) Approval of 2024 Election Timeline
(05/10/23-31) Adjournment
(06/14/23-32) Approval of the minutes of the 5/10/23 minutes
(06/14/23-33) Approved monthly disbursement for May, 2023
(06/14/23-34) Approved 2023 Budget Transfer #2
(06/14/23-35) Approved 2023 Budget Transfer #3
(06/14/23-36) Executive Session
(06/14/23-37) Approval for recommendation for Attorney, Ms. Amy Levine
(07/12/23-38) Adjournment
(07/12/23-39) Approval of the minutes for the 6/14/23 meeting
(07/12/23-40) Approved monthly disbursement for June, 2023
(07/12/23-41) Approval of the proposal for yearly roof repairs

TABLE OF MOTIONS CONTINUED

(07/12/23-42) Approval of the proposal for repair to the AHU#1
(07/12/23-43) Approval of the Tax Cap Increase
(07/12/23-44) Approval of the Proposed 2024 Library Budget
(07/12/23-45) Adjournment