MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES July 13, 2005 I. Attendance Ms. Lange called the roll: Present Mr. Carl Berkowitz, President Mr. Richard C. Bell, Vice President Mrs. Rosa Boyd, Treasurer Ms. Marlena Lange, Secretary Mrs. Joan Hutchinson Ms. Barbara Kay Mr. Kevin J. Gallagher, Director Absent Ms. Eileen Connolly (excused) Visitors Ms. Debbie Libassi, Principal Account Clerk Mr. Brent Napoleon, CPA - Nugent & Haeussler II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Mr. Carl Berkowitz, President, opened the meeting at 7:00m and led the pledge to the flag. B. Minutes Ms. Lange moved for adoption of the minutes of the June 8, 2005 meeting. Mrs. Boyd seconded. Ayes: Berkowitz, Bell, Boyd, Lange, Hutchinson, Kay - 6 Noes: None Motion declared approved. (07/13/05 - 44) C. Visitor Comments No comments. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. A letter was received from Monica Irlbacher requesting a transfer of funds. (Letter attached to official minutes.) E. President's Report Mr. Berkowitz reported that Rose Tobiassen is not going to run again for the RCLS Board. Because there is no meeting in August, Mr. Berkowitz asked the Board if they would like a resolution for him to run if there isn't a candidate. That way Kevin can write a letter from the Board should Mr. Berkowitz decide to run. The Board was in agreement that Kevin could write a letter if needed. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported that the library received a $100 donation from Mr. & Mrs. Harvy Horn who lives in Monroe. G. Treasurer's Report Ms. Libassi reported on the accounts and balances. Discussion followed. (Report attached to the official minutes) H. Library Staff Reports No report. I. Committee Reports Building & Grounds Committee: Discussion was held on the front door. Mr. Gallagher said the company is preparing an estimate. I. Committee Reports Con't. Finance Committee: Mrs. Boyd moved that the regular monthly disbursements for June, 2005 in the amount of $143,228.43 having been audited by Carl Berkowitz and found to be correct, be approved. Ms. Lange seconded. Ayes: Berkowitz, Bell, Boyd, Lange, Hutchinson, Kay - 6 Noes: None Motion declared approved. (07/13/05 - 45) Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library amend the 2005 budget to be increased by the following: BUDGET AMENDMENT #3 REVENUES:L2765 Senator Bonacic Grant $5,000.00 APPROPRIATIONS: L7410.8200.12.0000.7 Furniture & Equipment $5,000.00 This amount will be used to purchase computers for public use Mrs. Hutchinson seconded. Ayes: Berkowitz, Bell, Boyd, Lange, Hutchinson, Kay - 6 Noes: None Motion declared approved. (07/13/05 - 46) Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library accept the following budget transfers: BUDGET TRANSFER #3 TO: L7410.8522.12.3902.5 Children's Media $3,000.00 FROM: L7410.8521.12.3813.5 Children's Books $3,000.00 TO:L7410.8522.12.3903.5 YA Media $1,000.00 FROM:L7410.8521.12.3814.5 YA Books $1,000.00 Mrs. Lange seconded. Ayes: Berkowitz, Bell, Boyd, Lange, Hutchinson, Kay - 6 Noes: None Motion declared approved. (07/13/05 - 47) Planning Committee: No report. J. Old Business Mr. Brent Napoleon, CPA - Nugent & Haussler reported on the Audit Report for the year ended December 31, 2004. Discussion followed. Discussion was held on the PILOT issue. The Board decided not to proceed with this issue. Discussion was held on the proposed 2006 library district budget. Ms. Lange moved to adopt the proposed budget for 2006 with an addition of $10,000 to energy and $20,000 to cash surplus for a total of $165,000 in cash surplus bringing the gross budget amount to $2,589,730. Mr. Bell seconded. Ayes: Berkowitz, Bell, Boyd, Hutchinson, Lange, Kay - 6 Noes: None Motion declared approved. (07/13/05 -48) Mr. Berkowitz reported that a committee from the Town of Wawayanda has been discussing with the Goshen Library the potential of a contract with them for library service. Discussion followed. K. New Business Mr. Gallagher reported that our attorney reviewed the proposed ANSER contract and the cost be shared with Goshen and Warwick libraries which use the same attorney. Mr. Gallagher discussed the copier contract for public use. Ms. Lange moved to contract with Office Dynamics for our public copy machines. Ms. Kay seconded. Ayes: Berkowitz, Bell, Boyd, Hutchinson, Lange, Kay - 6 Noes: None Motion declared approved. (07/13/05 -49) L. Adjournment Ms. Lange moved to adjourn the meeting at 9:35pm. Mrs. Hutchinson seconded. Ayes: Berkowitz, Bell, Hutchinson, Boyd, Lange, Kay - 6 Noes: None Motion declared approved. (07/13/05 - 50) Respectfully submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/12/05 - 1) Accepted slate of officers (01/12/05 - 2) Designated Middletown Times Herald Record as official newspaper (01/12/05 - 3) Approved to continue bank accounts at Orange County Trust Company (01/12/05 - 4) Adjournment (01/12/05 - 5) Executive Session (01/12/05 - 6) Approval of 12/08/04 minutes (01/12/05 - 7) Approval of disbursements for December 2004 (01/12/05 - 8) Approved Budget Transfer #7 (01/12/05 - 9) Approved Budget Amendment #4 (01/12/05 - 10) Adjournment (02/09/05 - 11) Approval of 1/12/05 reorganizational and regular minutes (02/09/05 - 12) Approval of disbursements for January 2005 (02/09/05 - 13) Approved Budget Transfer #1 (02/09/05 - 14) Accepted State Annual Report (02/09/05 - 15) Executive Session (02/09/05 - 16) Adjournment (03/09/05 - 17) Approval of 2/9/05 minutes (03/09/05 - 18) Approval of Disbursements for February 2005 (03/09/05 - 19) Approved appointing Ken Frank as the library lawyer (03/09/05 - 20) Rescind motion to appoint Ken Frank as the library lawyer (03/09/05 - 21) Approved to contract with R&V Flooring Systems for carpeting (03/09/05 - 22) Adjournment (04/13/05 - 23) Approval of 3/9/05 minutes (04/13/05 - 24) Approval of disbursements for March 2005 (04/13/05 - 25) Approved Budget Amendment #1 (04/13/05 - 26) Executive session (04/13/05 - 27) Terminate Shaw & Perelson (04/13/05 - 28) Approved appointing Ken Frank as the library lawyer (04/13/05 - 29) Approved to change election date (04/13/05 - 30) Librarians Association holiday schedule (04/13/05 - 31) Adjournment (05/11/05 - 32) Approval of 4/13/05 minutes (05/11/05 - 33) Approval of disbursements for April 2005 (05/11/05 - 34) Accepted timetable for budget/trustee election (05/11/05 - 35) Approved Librarian's Association holiday schedule for 2006 (05/11/05 - 36) Executive session (05/11/05 - 37) Adjournment (06/08/05 - 38) Approval of 5/11/05 minutes (06/08/05 - 39) Approval of disbursements for May 2005 (06/08/05 - 40) Approved Budget Amendment #2 (06/08/05 - 41) Approved Budget Transfer #2 (06/08/05 - 42) Executive Session (06/08/05 - 43) Adjournment (07/13/05 - 44) Approval of 6/8/05 minutes (07/13/05 - 45) Approval of disbursements for June 2005 (07/13/05 - 46) Approved Budget Amendment #3 (07/13/05 - 47) Approved Budget Transfer #3 (07/13/05 - 48) Approved 2006 proposed budget (07/13/05 - 49) Approved copy machine contract with Office Dynamics (07/13/05 - 50) Adjournment