MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF
TRUSTEES

July 13, 2011




I. Attendance
Mrs. Ruckert called the roll:

Present
Mr. Carl Berkowitz, President
Mrs. Lois Ruckert, Secretary
Ms. Barbara Kay, Treasurer
Mrs. Rosa Boyd, Vice President
Ms. Marlena Lange (arrived at 7:20pm)
Mr. Richard C. Bell
Mr. Matthew Pfisterer, Director

Absent
Mrs. Tonia Crown (excused)

Visitors
None

II. Agenda
A. Roll Call             G. Treasurer's Report
B. Minutes               H. Library Staff Reports
C. Visitor Comments      I. Committee Report
D. Correspondence        J. Old Business
E. President's Report    K. New Business
F. Director's Report     L. Adjournment

III. Discussion and Recommendation
A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led
the pledge to the flag.


B. Minutes
Ms. Kay moved for adoption of the minutes of the June 8, 2011 meeting.
Mrs. Ruckert seconded.
Ayes: Berkowitz, Bell, Ruckert, Kay, Boyd - 5
Noes: None
Motion declared approved. (7/13/11 - 50)

C. Visitor Comments
No comments.

D. Correspondence
A copy of all correspondence sent to each Board member is attached to
the official
minutes.

E. President's Report
Mr. Berkowitz reported that Robert Hubsher was injured doing work
around the house.

Mr. Berkowitz discussed using twitter as an institution. Mr. Pfisterer
reported that it was
discussed at Department Heads meeting and they had concerns about it.
Discussion was
held about facebook.

Mr. Bell asked if there was anything new with the RCLS fees. Mr.
Berkowitz answered
no.

F. Director's Report
(A copy of the Director's Report sent to each Board member is attached
to the official minutes.)

G. Treasurer's Report
Discussion was held on accounts and balances.

H. Library Staff Reports
No report.


I. Committee Reports
Finance Committee: Mrs. Boyd moved that the Board of Trustees of
Middletown Thrall
Library amend the 2011 budget to be increased as follows:
BUDGET AMENDMENT #5
ADD
Revenue L2705 Gifts & Donations $ 50.00
memorial donation for N. Costello
L2705 Gifts & Donations $ 5.00
Misc. copy fee donation
L2705 Gifts & Donations
Estate of Emma Romer $ 57,050.64

ADD
Appropriations: L7410.8521.12.3810.5 Adult Books $ 50.00
L7410.8521.12.3810.5 Adult Books $ 5.00
L7410.8521.12.3810.5 Adult Books $57,050.64

Discussion followed about where to put the $57,050.64 under
appropriations. It was
decided to leave it in adult books for now.

Mrs. Ruckert seconded.
Ayes: Berkowitz, Bell, Boyd, Ruckert, Kay, Lange - 6
Noes: None
Motion declared approved. (7/13/11 - 52)

Mr. Bell moved that the regular monthly disbursements for June 2011 in
the amount
of $103,850.27 having been audited by Carl Berkowitz and found to be
correct, be
approved. Ms. Lange seconded.
Ayes: Berkowitz, Bell, Boyd, Ruckert, Kay, Lange - 6
Noes: None
Motion declared approved. (7/13/11 - 52)

Building & Grounds: Ms. Lange reported on Building & Grounds.

A few tiles in the downstairs men's room bathroom have been replaced
where they had
come loose. We are looking to re-tile the entire bathroom once we
select an appropriate
tile.

The cooling system has been functioning well this summer. The leak in
the second floor
children's area has been repaired.

The staff entrance to the building is not closing automatically but
will close when pulled
shut. Will attempt to repair or call the locksmith.




J. Old Business
Discussion was held on the letter to the City of Middletown Treasurer.
The Board asked
Mr. Pfisterer to follow-up with another letter if there is no response
by August 1st and copy
it to the Mayor.

Ms. Lange moved to adopt the Library Camera Policy, which is in motion
#31 as
preliminary, and now we adopt it permanently. Mrs. Boyd seconded.
Ayes: Berkowitz, Bell, Boyd, Kay, Lange, Ruckert - 6
Noes: None
Motion declared approved. (7/13/11 - 53)

Discussion was held on the giving tree.

K. New Business
Discussion was held on the Long Range Plan.

Mrs. Boyd moved to accept the Long Range Plan as amended by the
discussion held. (See
attached) Ms. Lange seconded.
Ayes: Berkowitz, Bell, Boyd, Kay, Lange, Ruckert - 6
Noes: None
Motion declared approved. (7/13/11 - 54)

Ms. Lange moved that the Board authorize Carl Berkowitz to sign the
following resolution
for the Application of Certificate of Registration.

At a legal meeting of the Board of Trustees of the said library, held
on July 13, 2011
at Thrall Public Library District of Middletown and Wallkill, 11-19
Depot Street,
Middletown, NY 10940 at which there were present the following
trustees:
Carl Sandler Berkowitz, Rose M. Boyd, Lois D. Ruckert, Barbara A. Kay,
Richard C. Bell and Tonia A. Crown
being a quorum of the full Board, it was voted, that, inasmuch as
public interest will
be prompted by such action the president of this Board: Carl Sandler
Berkowitz be hereby directed to apply to the New York State Education
Department/New York State Library for the registration of this library
under the name of Thrall Public Library District of Middletown and
Wallkill. Now, therefore, I Carl Sandler Berkowitz, President of the
Board of trustees of the Thrall Public Library District of Middletown
and Wallkill and on its behalf, do hereby request the New York State
Education Department/New York State Library to register the library as
maintaining proper standards for registration.
Ms. Kay seconded.
Ayes: Berkowitz, Bell, Boyd, Kay, Lange, Ruckert - 6
Noes: None
Motion declared approved. (7/13/11 - 55)


Discussion was held the Oath of Office filing.

Mr. Bell moved to go into executive session at 8:03pm to discuss labor
negotiations. Mrs.
Ruckert seconded.
Ayes: Berkowitz, Bell, Boyd, Kay, Lange, Ruckert - 6
Noes: None
Motion declared approved. (7/13/11 - 56)

The Board returned from executive session at 8:33pm.

L. Adjournment
Mrs. Boyd moved to adjourn the meeting at 8:35pm. Mrs. Ruckert
seconded.
Ayes: Berkowitz, Bell, Boyd, Kay, Lange, Ruckert - 6
Noes: None
Motion declared approved. (7/13/11 - 57)


Respectfully submitted,



Lois Ruckert, Secretary




TABLE OF MOTIONS

(01/19/11 - 1) Accepted slate of officers
(01/19/11 - 2) Designated Middletown Times Herald Record as official
newspaper
(01/19/11 - 3) Designated the Orange County Trust Company as official
bank
(01/19/11 - 4) Appointed Richard Guertin as Library District Attorney
for Jan. & Feb.
(01/19/11 - 5) Adjournment
(01/19/11 - 6) Approval of 12/08/10 minutes
(01/19/11 - 7) Approved monthly disbursements for December 2010
(01/19/11 - 8) Approved that monies be appropriated from fund balance
for Town of Wallkill tax case bill
(01/19/11 - 9) Approved BUDGET AMENDMENT #1
(01/19/11 - 10) Approved Cert. Copy of Resolution to open & Maintain
Bank Account
(01/19/11 - 11) Approved waiver of the By-Laws
(01/19/11 - 12) Adjournment
(02/09/11 - 13) Approval of 1/19/11 minutes
(02/09/11 - 14) Approval of 1/19/11 re-organizational minutes
(02/09/11 - 15) Approved using term "a patron" not names
(02/09/11 - 16) Approved monthly disbursements for January 2011
(02/09/11 - 17) Approved BUDGET AMENDMENT #9 FINAL
(02/09/11 - 18) Approved BUDGET TRANSFER #6 2010
(02/09/11 - 19) Appointed R. Guertin as Library District Attorney for
March and April
(02/09/11 - 20) Executive session
(02/09/11 - 21) Request that auditors attend May mtg. to give report
(02/09/11 - 22) Adjournment
(03/09/11 - 23) Approval of 2/9/11 minutes
(03/09/11 - 24) Approved monthly disbursements for February 2011
(03/09/11 - 25) Approved BUDGET TRANSFER #7 2010
(03/09/11 - 26) Appointed R. Guertin to finish negotiations & R.
Isseks as Library District Attorney
(03/09/11 - 27) Executive session
(03/09/11 - 28) Accepted NYS Annual Report for 2010
(03/09/11 - 29) Adjournment
(04/27/11 - 30) Approval of 3/9/11 minutes
(04/27/11 - 31) Temporarily adopted camera policy
(04/27/11 - 32) Approved BUDGET AMENDMENT #2
(04/27/11 - 33) Approved monthly disbursements for March 2011
(04/27/11 - 34) Executive session
(04/27/11 - 35) Approved 2011 Election Timetable
(04/27/11 - 36) Approved Stifel Nicolaus & Co. resolution to change
name of library director on account
(04/27/11 - 37) Adjournment
(05/18/11 - 38) Approval of 4/27/11/ minutes
(05/18/11 - 39) Approved BUDGET AMENDMENT #3
(05/18/11 - 40) Approved monthly disbursements for April 2011
(05/18/11 - 41) Approved BUDGET TRANSFER #7 Audit Final Transfers
(05/18/11 - 42) Executive session
(05/18/11 - 43) Adjournment
(06/08/11 - 44) Approval of 5/18/11 minutes
(06/08/11 - 45) Approved three yr. contract with Cengage Learning
(Gale)
(06/08/11 - 46) Approved BUDGET AMENDMENT #4
(06/08/11 - 47) Approved monthly disbursements for May 2011
(06/08/11 - 48) Executive session
(06/08/11 - 49) Adjournment
(07/13/11 - 50) Approval of 6/8/11 minutes
(07/13/11 - 51) Approved BUDGET AMENDMENT #5
(07/13/11 - 52) Approved monthly disbursements for June 2011
(07/13/11 - 53) Permanently adopted Camera Policy from Motion #31
(07/13/11 - 54) Accepted the Long Range Plan
(07/13/11 - 55) Approved C. Berkowitz to sign resolution for
Application of Library Registration
(07/13/11 - 56) Executive Session
(07/13/11 - 57) Adjournment
(08/10/11 - 58) Accepted preliminary budget for 2012
(08/10/11 - 59) Executive Session
(08/10/11 - 60) Adjournment