MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


July 14, 2004

I. Attendance
Ms. Lange called the roll:

Present
Mr. Carl Berkowitz, President
Mr. Richard C. Bell, Vice President
Ms. Marlena Lange, Secretary
Ms. Eileen Connolly
Mrs. Joan Hutchinson
Mr. Kevin J. Gallagher, Director

Absent
Mrs. Rosa Boyd, Treasurer (excused)
Ms. Sally Taylor (excused)

Visitors
Mary Susan Flannery Climes, Librarian's Union
Carole Sutton, Clerical Union
Debbie Libassi, Business Office

II. Agenda
A. Roll Call             G. Treasurer's Report
B. Minutes               H. Library Staff Reports
C. Visitor Comments      I. Committee Report
D. Correspondence        J. Old Business
E. President's Report    K. New Business
F. Director's Report     L. Adjournment

III. Discussion and Recommendation
A. Mr. Carl Berkowitz, President, opened the meeting at 7:02pm
and led the pledge to the
flag.

B. Minutes
Mr. Bell moved for adoption of the minutes of June 9, 2004.
Mrs. Hutchinson seconded.

Ayes: Berkowitz, Bell, Lange, Hutchinson, Connolly - 5
Noes: None
Motion declared approved. (07/14/04 - 46)

C. Visitor Comments
Mary Susan Flannery Climes and Carole Sutton asked the Board
if they could sit down with a few Board members to discuss the
contracts. Discussion followed.

Ms. Connolly moved to go into executive session at 7:07pm for
the discussion of contractual matters. Ms. Lange seconded.

Ayes: Berkowitz, Bell, Lange, Hutchinson, Connelly - 5
Noes: None
Motion declared approved. (07/14/04 - 47)

The Board returned from executive session at 7:12pm.

The Board reported that they are in agreement that they would
like to discuss the contracts with the unions. The Board will
appoint a couple of members from the Board and Mr. Gallagher
will get back to Mary and Carole with some dates.

D. Correspondence
A copy of all the correspondence sent to each Board member is
attached to the official minutes.

A letter was received from Rehabilitation Support Services
with a donation in appreciation for the use of the conference
room.

E. President's Report
Mr. Berkowitz discussed the article in today's paper about
Greenville and library service. Discussion followed.


F. Director's Report
(A copy of the Director's Report sent to each Board member is
attached to the official minutes.)

Mr. Gallagher reported that 200 registration cards were picked
up by an employee from the Middletown Summer School program at
Maple Hill.

G. Treasurer's Report
Ms. Libassi reported on the accounts and balances. Discussion
followed.

H. Library Staff Reports
No report.


I. Committee Reports
Building & Grounds Committee: (Report attached to official
minutes.) Mr. Gallagher reported that the insulation work is
scheduled to start July 19th. Discussion followed.

Finance Committee: Mrs. Hutchinson moved that the regular
monthly disbursements for June, 2004 in the amount of
$74,647.10 having been audited by Sally Taylor and found to be
correct, be approved. Ms. Lange seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Connolly - 5
Noes: None
Motion declared approved. (07/14/04 - 48)

J. Old Business
No report.

K. New Business
Mr. Gallagher proposed new hours for Summitfield starting
after Labor Day. The new hours would be 12:30-5:00pm.

Ms. Lange moved to extend the hours for Summitfield by a half
hour. Mrs. Hutchinson seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Connelly - 5
Noes: None
Motion declared approved. (07/14/04 - 49)

Mr. Gallagher and Ms. Libassi reported on the 2003 audit
report. Discussion followed.

Ms. Connelly moved to go into executive session at 8:47pm for
the purpose of labor issues. Ms. Lange seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Connelly - 5
Noes: None
Motion declared approved. (07/14/04 - 50)

The Board returned from executive session at 9:42pm.


L. Adjournment
Ms. Connelly moved to adjourn the meeting at 9:43pm. Ms. Lange
seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Connelly - 5
Noes: None
Motion declared approved. (07/14/04 - 51)


Respectfully submitted,



Marlena Lange, Secretary






TABLE OF MOTIONS

(01/14/04 - 1) Accepted slate of officers
(01/14/04 - 2) Designated Middletown Times Herald Record as
official newspaper
(01/14/04 - 3) Accepted resolution to open bank account at
Orange County Trust Company
(01/14/04 - 4) Approval of 12/10/03 minutes
(01/14/04 - 5) Approval of disbursements for November 2003
(01/14/04 - 6) Approval of payroll register of deductions for
10/29, 11/12 & 11/26/03
(01/14/04 - 7) Approved manual checks for October 2003
(01/14/04 - 8) Approval of disbursements for December 2003
(01/14/04 - 9) Approval of payroll register of deductions for
12/10 & 12/19/03
(01/14/04 - 10) Approved Budget Transfer #1
(01/14/04 - 11) Approved to rollover Walts CD for 30 days
(01/14/04 - 12) Resolution authorizing Board Pres. & Exec.
Director to execute necessary documents & pay the necessary
fees
(01/14/04 - 13) Executive Session
(01/14/04 - 14) Adjournment
(03/10/04 - 15) Approval of 1/14/04 minutes
(03/10/04 - 16) Approval of regular monthly disbursements for
3/2/04
(03/10/04 - 17) Approval of manual checks for January 2004
(03/10/04 - 18) Approved budget transfer #2
(03/10/04 - 19) Approved savings account be closed and
transfer funds to money market account
(03/10/04 - 20) Approved two accounts at Bank of New York be
closed and transferred to money market account at Orange
County Trust
(03/10/04 - 21) Resolution on vehicles parked overnight on
Thrall Library property
(03/10/04 - 22) Replacement for vacant Board seat
(03/10/04 - 23) Pay membership to OLA
(03/10/04 - 24) Executive session
(03/10/04 - 25) Adjournment
(04/14/04 - 26) Approval of 3/10/04 minutes
(04/14/04 - 27) Executive Session
(04/14/04 - 28) Approval of disbursements for 3/26/04
(04/14/01 - 29) Approved submitting documents for Parent &
Child Genealogy & Local History Grant
(04/14/04 - 30) Authorized donation of old chairs to local
non-profit group
(04/14/04 - 31) Adjournment
(05/12/04 - 32 Approval of 4/14/04 minutes
(05/12/04 - 33) Approval of disbursements for April 2004
(05/12/04 - 34) Approval of timetable for 2004 election
(05/12/04 - 35) Approved summer schedule
(05/12/04 - 36) Executive session
(05/12/04 - 37) Adjournment
(06/09/04 - 38) Approval of 5/12/04 minutes
(06/09/04 - 39) Approval of disbursements for May 2004
(06/09/04 - 40) Approved Budget Amendment #1
(06/09/04 - 41) Approved Budget Transfer #3
(06/09/04 - 42) Approved policy for banning cell phones
(06/09/04 - 43) Approved policy for Seasonal Borrowing Cards
(06/09/04 - 44) Executive Session
(06/09/04 - 45) Adjournment
(07/14/04 - 46) Approval of 6/9/04 minutes
(07/14/04 - 47) Executive Session
(07/14/04 - 48) Approval of disbursements for June 2004
(07/14/04 - 49) Extend Summitfield hours to 12:30-5
(07/14/04 - 50) Executive Session
(07/14/04 - 51) Adjournment
(07/28/04 - 52) Executive session
(07/28/04 - 53) Adjournment