MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF
TRUSTEES

July 14, 2010


I. Attendance
Mrs. Ruckert called the roll:

Present
Mr. Carl Berkowitz, President
Mrs. Rosa Boyd, Vice President
Ms. Barbara Kay, Treasurer
Mrs. Lois Ruckert, Secretary
Ms. Marlena Lange
Mrs. Tonia Crown
Mr. Richard C. Bell
Mr. Kevin J. Gallagher, Director

Absent
None


Visitors
None

II. Agenda
A. Roll Call            G. Treasurer's Report
B. Minutes              H. Library Staff Reports
C. Visitor Comments     I. Committee Report
D. Correspondence       J. Old Business
E. President's Report   K. New Business
F. Director's Report    L. Adjournment

III. Discussion and Recommendation
A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led
the pledge to the flag.

B. Minutes
Ms. Kay moved for adoption of the minutes of the June 9, 2010 meeting.
Mrs. Ruckert seconded.
Ayes: Berkowitz, Lange, Kay, Bell, Boyd, Crown, Ruckert - 7
Noes: None
Motion declared approved. (7/14/10 - 47)

C. Visitor Comments
No comments.

D. Correspondence
A copy of all the correspondence sent to each Board member is attached
to the
official minutes.

E. President's Report
Mr. Berkowitz reported that RCLS will be changing their three hour board
meetings to no
more than two hours. Discussion followed.

Mr. Berkowitz reported that there are no longer any special restrictions
on Mamakating
patrons. Discussion followed.

F. Director's Report
(A copy of the Director's Report sent to each Board member is attached
to the official minutes.)

Mr. Gallagher reported that if the formula holds, state aid will be cut
to approximately
$12,266 which would represent a loss of $1234 in 2010.

Mr. Gallagher reported that on Monday, July 19th, Attorney General
Andrew Cuomo will
be here for the public to ask questions about what his office does for
the taxpayers.

G. Treasurer's Report
Mr. Gallagher reported on the accounts and balances. (Attached to
official minutes)

H. Library Staff Reports
No report.

I. Committee Reports
Finance Committee: Mrs. Boyd moved that the regular monthly
disbursements for
June 2010 in the amount of $96,573.31 having been audited by Lois
Ruckert and found
to be correct, be approved. Ms. Lange seconded.
Ayes: Berkowitz, Bell, Lange, Kay, Boyd, Crown, Ruckert - 7
Noes: None
Motion declared approved. (7/14/10 - 48)

Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library
accept the
following budget transfers:

BUDGET TRANSFER #2
TO: L7410.8521.12.3814.5 Young Adult Books $2,000.00
FROM: L7410.8521.12.3813.5 Children's Books $2,000.00
Per request from Bridget Manigo, dept. head

Mrs. Ruckert seconded.

Ayes: Berkowitz, Bell, Lange, Kay, Boyd, Crown, Ruckert - 7
Noes: None
Motion declared approved. (7/14/10 - 49)

Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library
amend the 2010
budget to be increased as follows:
ADD
Revenue L2705 Gifts & Donations $ 40.00
ADD
Appropriations: L7410.8522.12.3901.5 Adult Media $ 40.00

Mr. Bell seconded.

Ayes: Berkowitz, Bell, Lange, Kay, Boyd, Crown, Ruckert - 7
Noes: None
Motion declared approved. (7/14/10 - 50)

Personnel Committee: Mr. Bell reported that all of the members of the
committee have
reviewed all of the resumes. We have 41 applicants. Mr. Bell has
scheduled a meeting
of the committee for Monday, July 19th at 2:00pm to go over the resumes
and determine
which ones we want to interview and go forward from there.

Building & Grounds: One of the toilets in the second floor men's room
was replaced. The original one was damaged and could not be repaired.

Hunter Elevator has been in several times working on problems with the
elevator: sticking door; elevator not responding to signals from
buttons; sticking between floors. The problems seem to have been
repaired.

Simplex Grinnell was in the end of the week of July 5th to address
leaking problems in the building sprinkler system and to test all
sensors.

The custodians have been watering the garden area near the staff
entrance early in the
morning and/or in the evenings due to the drought conditions.

Day Automation worked (remotely) to reset the air conditioning controls
after some power
surges in recent days.

Tri-County is working to address a problem affecting the a/c in the
Meeting room.

J. Old Business
Mr. Gallagher reported that he has been in contact with the company
about appraising the
painting from the estate of Prudence Morrison Gow. He has had no
response.

K. New Business
Mr. Gallagher presented the Proposed 2011 Library District Budget.
Discussion followed.

Mr. Bell moved to accept the Proposed 2011 Library District Budget as
presented. Mrs.
Crown seconded.
Ayes: Berkowitz, Bell, Crown, Kay, Ruckert - 5
Noes: Boyd, Lange - 2
Motion declared approved. (7/14/10 - 51)

Mss. Lange moved to go into executive session at 8:30pm to discuss
contract negotiations.
Mrs. Crown seconded.

Ayes: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7
Noes: None
Motion declared approved. (7/14/10 - 52)

The Board returned from executive session at 9:03pm.

L. Adjournment
Ms. Lange moved to adjourn the meeting at 9:04pm. Mrs. Boyd seconded.

Ayes: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7
Noes: None
Motion declared approved. (7/14/10 - 53)


Respectfully submitted,



Lois Ruckert, Secretary
TABLE OF MOTIONS

(01/13/10 - 1) Accepted slate of officers
(01/13/10 - 2) Designated Middletown Times Herald Record as official
newspaper
(01/13/10 - 3) Designated the Orange County Trust Company as official
bank
(01/13/10 - 4) Reappointed Richard Guertin as Library District Attorney
(01/13/10 - 5) Adjournment
(01/13/10 - 6) Approval of 12/09/09 minutes
(01/14/10 - 7) Approved BUDGET AMENDMENT #6 (12/31/09)
(01/13/10 - 8) Approved BUDGET AMENDMENT #1
(01/13/10 - 9) Accepted Insurance change from Chubb to Utica National
(01/13/10 - 10) Executive session
(01/13/10 - 11) Adjournment
(02/11/10 - 12) Approval of 1/13/10 organizational meeting minutes
(02/11/10 - 13) Approval of 1/13/10 minutes
(02/11/10 - 14) Approved monthly disbursement for December 2009
(02/11/10 - 15) Approved BUDGET TRANSFER #5 (12/31/2009)
(02/11/10 - 16) Approved resolution on library systems
(02/11/10 - 17) Executive session
(02/11/10 - 18) Adjournment
(03/10/10 - 19) Approval of 2/11/10 minutes
(03/10/10 - 20) Approved monthly disbursement for January 2010
(03/10/10 - 21) Approved monthly disbursement for February 2010
(03/10/10 - 22) Accepted NYS Annual Report
(03/10/10 - 23) Approved Stifel Nicolaus as investment firm
(03/10/10 - 24) Executive session
(03/10/10 - 25) Adjournment
(04/14/10 - 26) Approval of 3/10/10 minutes
(04/14/10 - 27) Approved BUDGET AMENDMENT #2
(04/14/10 - 28) Approved monthly disbursement for March 2010
(04/14/10 - 29) Accepted timetable for 10/5/10 election
(04/14/10 - 30) Executive session
(04/14/10 - 31) Resumed regular board meeting
(04/14/10 - 32) Adjournment
(05/12/10 - 33) Accepted auditor's report
(05/12/10 - 34) Approval of 4/14/10 minutes
(05/12/10 - 35) Approved monthly disbursement for April 2010
(05/12/10 - 36) Approved BUDGET AMENDMENT #3
(05/12/10 - 37) Approved BUDGET TRANSFER #1
(05/12/10 - 38) Approved donating old lounge chairs to Emergency Housing
(05/12/10 - 39) Executive Session
(05/12/10 - 40) Resumed regular Board Meeting
(05/12/10 - 41) Adjournment
(06/09/10 - 42) Approval of 5/12/10 minutes
(06/09/10 - 43) Approved monthly disbursement for May 2010
(06/09/10 - 44) Approved Dress Code Policy
(06/09/10 - 45) Executive Session
(06/09/10 - 46) Adjournment
(07/14/10 - 47) Approval of 6/9/10 minutes
(07/14/10 - 48) Approved monthly disbursement for June 2010
(07/14/10 - 49) Approved BUDGET TRANSFER #2
(07/14/10 - 50) Approved BUDGET AMENDMENT #4
(07/14/10 - 51) Approved Proposed 2011 Budget
(07/14/10 - 52) Executive session
(07/14/10 - 53) Adjournment