MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES

September 1, 2010


I. Attendance
Mrs. Ruckert called the roll:

Present
Mr. Carl Berkowitz, President
Mrs. Rosa Boyd, Vice President (arrived at 7:05 PM)
Ms. Barbara Kay, Treasurer
Mrs. Lois Ruckert, Secretary
Ms. Marlena Lange
Mrs. Tonia Crown
Mr. Richard C. Bell
Mr. Kevin J. Gallagher, Director

Absent
None


Visitors
None

II. Agenda
A. Roll Call                G. Treasurer's Report
B. Minutes                  H. Library Staff Reports
C. Visitor Comments         I. Committee Report
D. Correspondence           J. Old Business
E. President's Report       K. New Business
F. Director's Report        L. Adjournment

III. Discussion and Recommendation
A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led
the pledge to the flag.

The Board discussed item A (adoption of proposed 2011 budget), under
New Business on
the agenda first.

Mr. Bell moved to suspend the regular meeting and opened the public
hearing on the
proposed 2011 Library District budget at 7:10pm. Ms. Lange seconded.
Ayes: Berkowitz, Lange, Kay, Bell, Boyd, Crown, Ruckert - 7
Noes: None
Motion declared approved. (09/01/10 - 55)


B. Minutes
Mr. Bell moved for adoption of the minutes of the July 14, 2010
meeting with the following correction: Page 2; item F - second
paragraph: state aid will be cut to approximately…… Mrs. Ruckert
seconded.
Ayes: Berkowitz, Lange, Kay, Bell, Boyd, Crown, Ruckert - 7
Noes: None
Motion declared approved. (09/01/10 - 56)

C. Visitor Comments
No comments.

D. Correspondence
A copy of all the correspondence sent to each Board member is attached
to the
official minutes.

A thank you note was received from Ms. Barnhard thanking the library
for allowing her to
do her internship at Thrall.

E. President's Report
Mr. Berkowitz reported that he is on the RCLS Budget Committee and
they have a
meeting the week of July 19th. Mr. Berkowitz has received a copy of
the budget and there
isn't any where to cut anything. It is down to bare bones. Mr.
Berkowitz will keep the
Board informed.

F. Director's Report
(A copy of the Director's Report sent to each Board member is attached
to the official minutes.)

Discussion was held on borrowing restrictions for the Town of Mount
Hope cardholders.

Mr. Berkowitz closed the public hearing at 7:20pm. There were no
visitor's for the public
hearing.

G. Treasurer's Report
Mr. Gallagher reported on the accounts and balances. (Attached to
official minutes)

H. Library Staff Reports
No report.


I. Committee Reports
Finance Committee: Mrs. Boyd moved that the Board of Trustees of
Middletown Thrall
Library amend the 2010 budget to be increased as follows:

BUDGET AMENDMENT #5
ADD
Revenue L2705 Gifts & Donations $25.00

ADD
Appropriations: L7410.8521.12.3813.5 Children's Books $25.00

Ms. Lange seconded.
Ayes: Berkowitz, Lange, Kay, Bell, Boyd, Crown, Ruckert - 7
Noes: None
Motion declared approved. (09/01/10 - 57)

Mrs. Boyd moved that the regular monthly disbursements for July 2010
in the amount of
$93,065.50 having been audited by Richard Bell and found to be
correct, be approved.
Ms. Kay seconded.
Ayes: Berkowitz, Bell, Lange, Kay, Boyd, Crown, Ruckert - 7
Noes: None
Motion declared approved. (09/01/10 - 58)

Mrs. Boyd moved that the Board of Trustees of Middletown Thrall
Library accept the
following budget transfers:

BUDGET TRANSFER #3
TO: L7410.8521.12.3814.5 Young Adult Books $150.00
FROM: L7410.8525.12.0000.0 Pub./Program/Printing $150.00
Per request from Bridget Manigo, dept. head for
Upcoming Halloween events.

Ms. Lange seconded.
Ayes: Berkowitz, Bell, Lange, Kay, Boyd, Crown, Ruckert - 7
Noes: None
Motion declared approved. (09/01/10 - 59)


Building & Grounds: Ms. Lange reported that the ceiling fans and new
light fixtures have been installed.

New lights have been installed in the green soffits, lining the
original train station wall.

A toilet needed to be replaced in the men's room on the second floor
due to vandalism.

Simplex Grinnell worked on several sprinkler head problems throughout
the building.
These problems were uncovered during the inspection earlier this year.

J. Old Business
Discussion was held on the painting from the estate of Prudence
Morrison Gow.

K. New Business
(The following item was discussed at the beginning of the meeting.)

Discussion was held on the recommendation from the Budget Committee to
address the
estimated 2011 New York State Retirement System costs.

Ms. Kay moved to amend the proposed 2011 Library District Budget. Mrs.
Boyd
seconded.
Ayes: Berkowitz, Bell, Crown, Kay, Boyd, Lange, Ruckert - 7
Noes: None
Motion declared approved. (09/01/10 - 54) (motion was made at
beginning of
meeting)

Ms. Lange moved to accept the amended policy regarding Violence-Free
Work Place.
Mr. Bell seconded. (Policy attached to official minutes)
Ayes: Berkowitz, Bell, Crown, Boyd, Lange, Kay, Ruckert - 7
Noes: None
Motion declared approved. (09/01/10 - 60)

Ms. Kay moved to adopt the proposed 2011 Library District Budget as
amended. Mrs.
Crown seconded.
Ayes: Berkowitz, Bell, Crown, Boyd, Lange, Kay, Ruckert - 7
Noes: None
Motion declared approved. (09/01/10 - 61)


K. New Business
Mrs. Crown moved to accept the amended meeting room policy as follows:
The meeting room may not be used for partisan political events. It
cannot be used
for an appearance by a government official or individual who has
announced a
candidacy for re-election or to another elected position during the
campaign period.
(The campaign period is defined as the time from the candidate's
announcement
through the date of the election for that position.)

The meeting room cannot be used by any group or individual for
religious services,
or distribute religious materials.

Ms. Lange seconded.
Ayes: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7
Noes: None
Motion declared approved. (09/01/10 - 62)

Discussion was held on restricting Mount Hope cardholders.

Mrs. Crown moved that due to the significant, and growing, overuse of
Middletown
Thrall Library's collection by Town of Mount Hope residents who have
obtained
borrowing cards from the Port Jervis Free Library, the following
restrictions will go
into effect to limit overuse by those cardholders: no borrowing of
print materials less
than one year old; no borrowing of any audio-visual materials.

These restrictions will go into effect Thursday, September 2nd, or as
soon thereafter as is
practical. Mrs. Ruckert seconded.
Ayes: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7
Noes: None
Motion declared approved. (09/01/10 - 63)

Mrs. Ruckert moved to go into executive session at 8:02pm to discuss
contract
negotiations and the director search. Ms. Kay seconded.
Ayes: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7
Noes: None
Motion declared approved. (09/01/10 - 64)

The Board returned from executive session at 9:11pm.

Mr. Bell moved to approve the salary for Library Director as discussed
in executive
session. Mrs. Ruckert seconded.
Ayes: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7
Noes: None
Motion declared approved. (09/01/10 - 65)

L. Adjournment
Mrs. Boyd moved to adjourn the meeting at 9:12pm. Mrs. Crown seconded.

Ayes: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7
Noes: None
Motion declared approved. (09/01/10 - 66)


Respectfully submitted,



Lois Ruckert, Secretary




TABLE OF MOTIONS

(01/13/10 - 1) Accepted slate of officers
(01/13/10 - 2) Designated Middletown Times Herald Record as official newspaper
(01/13/10 - 3) Designated the Orange County Trust Company as official bank
(01/13/10 - 4) Reappointed Richard Guertin as Library District Attorney
(01/13/10 - 5) Adjournment
(01/13/10 - 6) Approval of 12/09/09 minutes
(01/14/10 - 7) Approved BUDGET AMENDMENT #6 (12/31/09)
(01/13/10 - 8) Approved BUDGET AMENDMENT #1
(01/13/10 - 9) Accepted Insurance change from Chubb to Utica National
(01/13/10 - 10) Executive session
(01/13/10 - 11) Adjournment
(02/11/10 - 12) Approval of 1/13/10 organizational meeting minutes
(02/11/10 - 13) Approval of 1/13/10 minutes
(02/11/10 - 14) Approved monthly disbursement for December 2009
(02/11/10 - 15) Approved BUDGET TRANSFER #5 (12/31/2009)
(02/11/10 - 16) Approved resolution on library systems
(02/11/10 - 17) Executive session
(02/11/10 - 18) Adjournment
(03/10/10 - 19) Approval of 2/11/10 minutes
(03/10/10 - 20) Approved monthly disbursement for January 2010
(03/10/10 - 21) Approved monthly disbursement for February 2010
(03/10/10 - 22) Accepted NYS Annual Report
(03/10/10 - 23) Approved Stifel Nicolaus as investment firm
(03/10/10 - 24) Executive session
(03/10/10 - 25) Adjournment
(04/14/10 - 26) Approval of 3/10/10 minutes
(04/14/10 - 27) Approved BUDGET AMENDMENT #2
(04/14/10 - 28) Approved monthly disbursement for March 2010
(04/14/10 - 29) Accepted timetable for 10/5/10 election
(04/14/10 - 30) Executive session
(04/14/10 - 31) Resumed regular board meeting
(04/14/10 - 32) Adjournment
(05/12/10 - 33) Accepted auditor's report
(05/12/10 - 34) Approval of 4/14/10 minutes
(05/12/10 - 35) Approved monthly disbursement for April 2010
(05/12/10 - 36) Approved BUDGET AMENDMENT #3
(05/12/10 - 37) Approved BUDGET TRANSFER #1
(05/12/10 - 38) Approved donating old lounge chairs to Emergency Housing
(05/12/10 - 39) Executive Session
(05/12/10 - 40) Resumed regular Board Meeting
(05/12/10 - 41) Adjournment
(06/09/10 - 42) Approval of 5/12/10 minutes
(06/09/10 - 43) Approved monthly disbursement for May 2010
(06/09/10 - 44) Approved Dress Code Policy
(06/09/10 - 45) Executive Session
(06/09/10 - 46) Adjournment
(07/14/10 - 47) Approval of 6/9/10 minutes
(07/14/10 - 48) Approved monthly disbursement for June 2010
(07/14/10 - 49) Approved BUDGET TRANSFER #2
(07/14/10 - 50) Approved BUDGET AMENDMENT #4
(07/14/10 - 51) Approved Proposed 2011 Budget
(07/14/10 - 52) Executive session
(07/14/10 - 53) Adjournment
(09/01/10 - 54) Approved amending the proposed 2011 budget
(09/01/10 - 55) Opened public hearing
(09/01/10 - 56) Approval of 7/14/10 minutes
(09/01/10 - 57) Approved BUDGET AMENDMENT #5
(09/01/10 - 58) Approved monthly disbursements for July 2010
(09/01/10 - 59) Approved BUDGET TRANSFER #3
(09/01/10 - 60) Accepted amended policy for Violence-Free Workplace
(09/01/10 - 61) Adopted proposed 2011 budget as amended
(09/01/10 - 62) Accepted amended meeting room policy
(09/01/10 - 63) Approved restricting Mount Hope cardholders
(09/01/10 - 64) Executive session
(09/01/10 - 65) Approved Director's salary
(09/01/10 - 66) Adjournment
(09/07/10 - 67) Executive session
(09/07/10 - 68) Provisional appointment of new Director
(09/07/10 - 69) Adjournment