MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
September 7, 2016
I. Attendance
Mr. Berkowitz called the roll.
Present
Mrs. Tonia Crown, President
Mr. Carl Berkowitz, Secretary
Ms. Barbara Kay, Financial Officer
Mrs. Rosa Boyd
Mr. Matthew Pfisterer, Director
Absent
Mrs. Lois Ruckert (excused)
Mr. Richard C. Bell, Vice President (excused)
Ms. Marlena Lange (excused)
Visitors
None
II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report
III. Discussion and Recommendation
A. Mrs. Tonia Crown, President, opened the meeting at 7:00pm and led the pledge.
Mr. Berkowitz, moved to open the Public Hearing for the Thrall Public Library District on
the 2017 Budget at 7:02pm. Ms. Kay seconded.
Ayes: Crown, Berkowitz, Boyd, Kay - 4
Noes: None
Motion declared approved. (09/07/16 - 56)
B. Minutes
Mrs. Boyd moved for adoption of the minutes of the July 13, 2016 meeting. Ms.
Kay seconded.
Ayes: Crown, Berkowitz, Boyd, Kay - 4
Noes: None
Motion declared approved. (09/07/16 - 57)
C. Visitor Comments/Staff Report
No visitors.
D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.
E. President's Report
No report.
F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)
G. Financial Officer's Report
Mr. Pfisterer reported on the accounts and balances.
H. Committee Reports
Finance Committee: Ms. Kay moved that the Board of Trustees of Middletown Thrall
Library accepts the following budget transfer:
BUDGET TRANSFER #2
TO: L7410.8422.12.0000.0 Judgements & Claims $3879.00
FROM: L7410.8421.12.0000.0 Refund Prior Year Tax $3879.00
Mr. Berkowitz seconded.
Ayes: Crown, Berkowitz, Kay, Boyd - 4
Noes: None
Motion declared approved. (09/07/16 - 58)
Ms. Kay moved that the Board of Trustees of Middletown Thrall Public Library amend
The 2016 budget to be increased as follows:
BUDGET AMENDMENT #3
ADD
Revenue L2705 $3000.00
Unrestricted Donation from Anonymous donor
ADD
Appropriations: L7410.8502.12.0000.5 Office & Library Supplies $3000.00
Mrs. Boyd seconded.
Ayes: Crown, Berkowitz, Kay, Boyd - 4
Noes: None
Motion declared approved. (09/07/16 - 59)
Ms. Kay moved that the regular monthly disbursements for July, 2016 in the amount of
$144,972.03 having been audited by Richard Bell and found to be correct, be approved.
Mr. Berkowitz seconded.
Ayes: Crown, Berkowitz, Kay, Boyd - 4
Noes: None
Motion declared approved. (09/07/16 - 60)
Mr. Berkowitz moved to close the Public Hearing for the Library Districts 2017 Budget
@ 7:29pm. Ms. Kay seconded.
Ayes: Crown, Berkowitz, Boyd, Kay - 4
Noes: None
Motion declared approved. (09/07/16 - 61)
Mrs. Boyd moved to approve the proposed 2017 Budget for Middletown Thrall Library.
Mr. Berkowitz seconded.
Ayes: Crown, Berkowitz, Boyd, Kay - 4
Noes: None
Motion declared approved. (09/07/16 - 62)
Building & Grounds: Ms. Lange reported on Building & Grounds.
The application for the NYS DLD Construction Grant was submitted electronically and
the required accompanying documents were delivered to RCLS on September 1, 2016.
The library carpets were cleaned professionally on August 20, 2016. The greatest benefit
of the cleaning was the removal of dirt and allergens from the building and both the air
quality and appearance of the carpet is much improved.
H. Committee Reports
Building & Grounds Con't.: A roof became clogged during a moderate rain event in
August and a few ceiling tiles in the Children's room were damaged by the accumulation
of water and leak that followed. The tiles have been repaired and clog has been
removed.
A service call was placed to the company that services our cooling system on
Wednesday, September 7, 2016.
Our exterminator has reported that we are experiencing no infestations anywhere in the
building.
Mr. Berkowitz moved to go into executive session at 7:39pm for the purpose of pending
litigation. Mrs. Boyd seconded.
Ayes: Crown, Berkowitz, Boyd, Kay - 4
Noes: None
Motion declared approved. (09/07/16 - 63)
The Board returned from executive session at 7:49pm.
I. Old Business
No report
J. New Business
Mr. Berkowitz discussed nominations for Board of Trustees at RCLS. Discussion
followed.
Mr. Berkowitz moved that Middletown Thrall Library second the nomination of Anita
Bauman to fill out her term on the RCLS Board. Mrs. Boyd seconded.
Ayes: Crown, Berkowitz, Boyd, Kay - 4
Noes: None
Motion declared approved. (09/07/16 - 64)
Mrs. Boyd discussed a tri-fold brochure with information on the library.
L. Adjournment
Mrs. Boyd moved to adjourn the meeting at 7:55pm. Mr. Berkowitz seconded.
Ayes: Crown, Berkowitz, Kay, Boyd - 4
Noes: None
Motion declared approved. (09/07/16 - 65)
Respectfully submitted,
Carl S. Berkowitz, Secretary
TABLE OF MOTIONS
(01/20/16 - 1) Accepted slate of officers
(01/20/16 - 2) Designated Middletown Times Herald Record as official newspaper
(01/20/16 - 3) Designated the Orange County Trust Company as official bank
(01/20/16 - 4) Designated Stifel-Nicholas as Investment Firm
(01/20/16 - 5) Appointed Robert Isseks as Library District's Attorney
(01/20/16 - 6) Adjournment
(01/20/16 - 7) Approval of 12/09/15 minutes
(01/20/16 - 8) Approval of 12/29/15 Special Meeting minutes
(01/20/16 - 9) Executive Session
(01/20/16-10) Approved monthly disbursements for December 2015
(01/20/16-11) Approved .50 per item - per day for 3 months
(01/20/16-12) Approved to extend Long Range Plan through 2016
(01/20/16-13) Approved to extend for one month the change of signatory parties
(01/20/16-14) Adjournment
(02/10/16-15) Approval of 1/20/16 reorganizational minutes
(02/10/16 -16) Approval of 1/20/16 minutes
(02/10/16-17) Adjournment
(03/09/16-18) Approval of 2/10/16 minutes
(03/09/16-19) Executive Session
(03/09/16-20) Approved monthly disbursements for January & February 2016
(03/09/16-21) Approved repairs for backflow valves
(03/09/16-22) Accepted the NYS Annual Report for 2015
(03/09/16-23) Adjournment
(04/13/16-24) Approval of 3/9/16 minutes
(04/13/16-25) Executive session
(04/13/16-26) Approved monthly disbursements for March 2016
(04/13/16-27) Executive session
(04/13/16-28) Approved 2016 Timetable for budget vote
(04/13/16-29) Approved RCLS Direct Access Plan for 2017-2021
(04/13/16-30) Adjournment
(05/11/16-31) Approval of 4/13/16 minutes
(05/11/16-32) Approved monthly disbursements for April 2016
(05/11/16-33) Approved BUDGET AMENDMENT #1
(05/11/16-34) Executive session
(05/11/16-35) Approved sending letter re: Town of Wallkill Dial-A-Bus
(05/11/16-36) Adjournment
(06/08/16-37) Approval of 5/11/16 minutes
(06/08/16-38) Approved monthly disbursements for May 2016
(06/08/16-39) Approved BUDGET TRANSFER #1
(06/08/16-40) Approved BUDGET AMENDMENT #2
(06/08/16-41) Accepted 403(b) Plan
(06/06/16-42) Accepted Credit Card Policy
(06/08/16-43) Accepted Dress Code Policy
(06/08/16-44) Adjournment
(06/28/16-45) Executive session
(06/28/16-46) Approved to enter into conciliatory negotiations
(06/28/16-47) Adjourn
(07/13/16-48) Approval of 6/8/16 minutes
(07/13/16-49) Approval of 6/28/16 Special Mtg. Minutes
(07/13/16-50) Approved Application for Library Construction Grant
(07/13/16-51) Approved monthly disbursements for June 2016
(07/13/16-52) Approved NYS Override Amendment
(07/13/16-53) Accepted Proposed 2017 Preliminary Budget
(07/13/16-54) Executive session
(07/13/16-55) Adjournment
(09/07/16-56) Opened Public Hearing for 2017 Budget
(09/07/16-57) Approval of 7/13/16 minutes
(09/07/16-58) Approved BUDGET TRANSFER #2
(09/07/16-59) Approved BUDGET AMENDMENT #3
(09/07/16-60) Approved monthly disbursements for July 2016
(09/07/16-61) Closed Public Hearing
(09/07/16-62) Approved proposed 2017 Budget
(09/07/16-63) Executive session
(09/07/16-64) Approved nominations Anita Bauman for RCLS Bd.
(09/07/16-65) Adjournment