MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES
September 9, 2015
I. Attendance
Ms. Lange called the roll.
Present
Mrs. Lois Ruckert, President
Mrs. Tonia Crown, Vice President
Ms. Marlena Lange, Secretary
Ms. Barbara Kay, Treasurer
Mrs. Rosa Boyd
Mr. Carl Berkowitz
Mr. Matthew Pfisterer, Director
Absent
Mr. Richard C. Bell (excused)
Visitors
None
II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report
III. Discussion and Recommendation
A. Mrs. Lois Ruckert, President, opened the meeting at 7:01pm and led the pledge to the
flag.
Mrs. Ruckert, President, opened the Public Hearing at 7:02pm for the Library District 2016
Budget.
B. Minutes
Ms. Lange moved for adoption of the minutes of the July 8, 2015 meeting. Mrs. Boyd
seconded.
Ayes: Ruckert, Crown, Berkowitz, Lange, Boyd, Kay – 6
Noes: None
Motion declared approved. (09/09/15 – 50)
C. Visitor Comments
No visitors.
D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.
E. President's Report
Mrs. Ruckert reported that on October 14th, from 5-8pm, RCLS is having a meeting on
"Trustees Can Make a Difference in Advocacy."
Also, on October 1st, there will be a focus group session on Direct Access Plan
of Service at RCLS from 6-8pm.
F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)
G. Financial Officer's Report
Mr. Pfisterer reported on the accounts and balances.
Finance Committee: Ms. Kay moved that the regular monthly disbursements for
August 2015 in the amount of $79,118.02 having been audited by Marlena Lange and
found to be correct, be approved. Mr. Berkowitz seconded.
Ayes: Ruckert, Kay, Berkowitz, Boyd, Crown, Lange – 6
Noes: None
Motion declared approved. (09/09/15 – 51)
Ms. Kay moved that the regular monthly disbursements for July 2015 in the amount of
$111,124.56 having been audited by Richard Bell and found to be correct, be approved.
Mrs. Boyd seconded.
Ayes: Ruckert, Kay, Berkowitz, Boyd, Crown, Lange – 6
Noes: None
Motion declared approved. (09/09/15 – 52)
H. Committee Reports
BUDGET TRANSFER #2
Ms. Kay moved that the Board of Trustees of Middletown Thrall Library accepts the
following budget transfers:
TO: L7410.8502.12.0000.5 Office & Library Supplies $3975.00
TO: L7410.8414.12.0000.5 A-V Supplies $4260.00
FROM: L7410.8450.12.0000.0 Bldg. Utilities $8235.00
TO: L7410.8440.12.0000.0 Professional Services $3300.00
FROM: L7410.8462.12.0000.0 Service Contracts $3300.00
(to cover overdrafts)
Mrs. Boyd seconded.
Ayes: Ruckert, Kay, Berkowitz, Boyd, Crown, Lange – 6
Noes: None
Motion declared approved. (09/09/15 – 53)
Mrs. Ruckert closed the Public Hearing at 7:24pm.
Building & Grounds: Ms. Lange reported on Building & Grounds.
The tile replacement in the downstairs public bathrooms has been delayed. The work will
be done as soon as possible.
Our Head Custodian has constructed arches to three tables in the Reading Room. They
have built in lights, electrical outlets and USB connections. This will be helpful to our
patrons to use their computers at the library.
We have received our monthly inspection from our exterminating company and there are
no indications of insect infestation in the building.
Mr. Pfisterer and Ms. Lange met with two architectural firms for proposals for the boilers.
Discussion followed.
I. Old Business
No report.
J. New Business
No report
L. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 7:35pm. Ms. Kay seconded.
Ayes: Ruckert, Kay, Berkowitz, Boyd, Crown, Lange – 6
Noes: None
Motion declared approved. (09/09/15 – 54)
Respectfully submitted,
Marlena Lange, Secretary
TABLE OF MOTIONS
(01/14/15 – 1) Accepted slate of officers
(01/14/15 – 2) Designated Middletown Times Herald Record as official newspaper
(01/14/15 – 3) Designated the Orange County Trust Company as official bank
(01/14/15 – 4) Designated Stifel-Nicholas as Investment Firm
(01/14/15 – 5) Appointed Robert Isseks as Library District's Attorney
(01/14/15 – 6) Adjournment
(01/14/15 – 7) Approval of 12/18/14 minutes
(01/14/15 – 8) Approved BUDGET AMENDMENT #8 (12/31/14); BUDGET
AMENDMENT #1 (01/14/15)
(01/08/15 – 9) Adjournment
(02/11/15 – 10) Approval of 1/14/15 reorganizational minutes
(02/11/15 – 11) Approval of 1/14/15 minutes
(02/11/15 – 12) Executive session
(02/11/15 – 13) Approved BUDGET AMENDMENT #2; monthly disbursements for December 2014 and January 2015
(02/11/15 – 14) Executive session
(02/11/15 – 15) Adjournment
(03/11/15 – 16) Approval of 2/11/15 minutes
(03/11/15 – 17) Approved BUDGET AMENDMENT #9 (12/31/2014)
(03/11/15 – 18) Approved BUDGET TRANSFER #3 (Final – 12/31/2014)
(03/11/15 – 19) Approved monthly disbursements for February 2015
(03/11/15 – 20) Executive session
(03/11/15 – 21) Accepted NYS Annual Report for 2014
(03/11/15 – 22) Adjournment
(04/08/15 – 23) Approval of 3/11/15 minutes
(04/08/15 – 24) Approved monthly disbursements for March 2015
(04/08/15 – 25) Approved 2015 election timetable
(04/08/15 – 26) Adjournment
(05/13/15 – 27) Approval of 4/8/15 minutes
(05/13/15 – 28) Executive session
(05/13/15 – 29) Executive session
(05/13/15 – 30) Approved monthly disbursements for April 2015; BUDGET TRANSFER #1
(05/13/15 – 31) Adopted Collection Management Policy
(05/13/15 – 32) Executive session
(05/13/15 – 33) Adjournment
(06/10/15 – 34) Approval of 5/13/15 minutes
(06/10/15 – 35) Approved monthly disbursements for May 2015
(06/10/15 – 36) Approved BUDGET AMENDMENT # 3
(06/10/15 – 37) Executive session
(06/10/15 – 38) Accepted Memorandum of Agreement with Lib./Clerks/Custodians
(06/10/15 – 39) Executive session
(06/10/15 – 40) Adjournment
(07/08/15 – 41) Approval of 6/10/15 minutes
(07/08/15 – 42) Executive session
(07/08/15 – 43) Approved monthly disbursements for June 2015
(07/08/15 – 44) Approved BUDGET AMENDMENT #4
(07/08/15 – 45) Approved contractual employee for 6 weeks
(07/08/15 – 46) Accepted proposed 2016 preliminary budget
(07/08/15 – 47) Approved NYS Override Amendment
(07/08/15 – 48) Accepted 2014 Library Audit Report
(07/08/15 – 49) Adjournment
(09/09/15 – 50) Approval of 7/8/15 minutes
(09/09/15 – 51) Approved monthly disbursements for August 2015
(09/09/15 – 52) Approved monthly disbursements for July 2015
(09/09/15 – 53) Approved BUDGET TRANSFER #2
(09/09/15 – 54) Adjournment
(09/15/15 – 55) Approved 2016 Library District Budget
(09/15/15 – 56) Adjournment