MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND
WALLKILL BOARD OF TRUSTEES
September 10, 2002
I. Attendance
Mr. Russo called the roll:
Present
Mr. Richard C. Bell, President
Mrs. Joan Hutchinson, Vice President
Mr. Ralph Russo, Secretary
Mr. Carl Berkowitz
Mrs. Rosa Boyd
Ms. Helen Sherman
Mr. Kevin J. Gallagher, Director
Mr. Timothy J. Conway, Treasurer
Visitors
Shelley Milburn
John Carey
II. Agenda
A. Roll Call G. Treasurer’s Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President’s Report K. New Business
F. Director’s Report L. Adjournment
PAGE 2
III. Discussion and Recommendation
A. Mr. Richard C. Bell, President, opened the meeting at 7:00pm
and led the pledge
to the flag.
Mr. Bell declared the public hearing on the budget opened. There
were no
visitors or comments. Mr. Bell closed the hearing on the budget.
B. Minutes
Mr. Russo moved for adoption of the minutes of July 10, 2002. Mr.
Berkowitz seconded.
Ayes: Bell, Hutchinson, Russo, Berkowitz, Boyd, Sherman - 6
Noes: None
Motion declared approved. (9/10/02 - 72)
Mr. Berkowitz moved for adoption of the special meeting minutes of
July 24,
2002. Mrs. Hutchinson seconded.
Ayes: Bell, Hutchinson, Russo, Boyd, Sherman, Berkowitz - 6
Noes: None
Motion declared approved. (9/10/02 - 73)
C. Visitor Comments
Mr. Gallagher introduced John Carey who is running for the Board.
D. Correspondence
A copy of all the correspondence sent to each Board member is
attached to the
official minutes.
E. President’s Report
Mr. Bell reported that Lisa Rusk has heard nothing from the Town of
Wallkill
attorney about the tax abatement situation. Mr. Bell is writing a
letter to Mr.
Ward. (Letter attached to official minutes)
PAGE 3
F. Director’s Report
(A copy of the Director’s Report sent to each Board member is
attached to the
official minutes.)
Mr. Gallagher reported that Kevin Ashby donated a scanner to the
library for
public use.
Mr. Gallagher reported that the school district said that the boiler
repairs will
start about October 7th and take approximately 4 days to finish.
G. Treasurer’s Report
Mr. Conway reported that the auditors were in and included the
library through
December 31, 2001. The fund balance was $59,928.00 and of that
$50,000.00
was used to balance this year’s budget.
Mr. Conway reported on the accounts and revenues.
Mr. Conway distributed the estimated library tax rates. (Rates
attached to official
minutes)
H. Library Staff Reports
No report.
I. Committee Reports
Buildings & Grounds Committee: (A copy was sent to each Board member
and is attached to the official minutes.)
Finance Committee: Mr. Berkowitz moved that the regular monthly
disbursements for July 2002 in the amount of $29,455.36, having been
audited
by Helen Sherman and found to be correct, be approved. Mr. Russo
seconded.
Ayes: Bell, Hutchinson, Russo, Berkowitz, Boyd, Sherman - 6
Noes: None
Motion declared approved. (9/10/02 - 74)
Mr. Berkowitz moved that the payroll register of deductions for June
26,
($17,348.07), July 10 ($17,927.93) and July 24 ($17,929.13), having
been
audited by Helen Sherman and found to be correct, be approved. Mrs.
Hutchinson seconded.
PAGE 4
I. Committee Reports Con’t.
Ayes: Bell, Hutchinson, Russo, Boyd, Berkowitz, Sherman - 6
Noes: None
Motion declared approved. (9/10/02 - 75)
Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall
Library
amend the 2002 budget to be increased by the following:
REVENUES: L.2770 Miscellaneous Income $2,000.00
APPROPRIATIONS: Acct.L.7410.8521.12.3814.05
Young Adult Books $2,000.00
This amount represents an Orange & Rockland Grant for the purchase of
young adult books.
Mrs. Boyd seconded.
Ayes: Bell, Hutchinson, Russo, Berkowitz, Boyd, Sherman - 6
Noes: None
Motion declared approved. (9/10/02 - 76)
Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall
Library
accept the following budget transfer:
FROM: L.7410.8900.12.0000.00 Contingency $2,000.00
TO: L.7410.8449.12.0000.00 Election $2,000.00
This transfer is necessary to cover the expenses of having additional
voting locations.
Mrs. Hutchinson seconded.
Ayes: Bell, Hutchinson, Russo, Berkowitz, Boyd, Sherman - 6
Noes: None
Motion declared approved. (9/10/02 - 77)
PAGE 5
J. Old Business
Shelley Milburn asked the Board for approval for an assistant at
Minisnk Valley
School on October 8th.
Ms. Sherman moved the vote out of rotation. Mr. Russo seconded.
Ayes: Bell, Hutchinson, Russo, Sherman, Berkowitz, Boyd - 6
Noes: None
Motion declared approved (9/10/02 - 78)
Mrs. Hutchinson moved to approve an assistant for Shelley Milburn at
the
Minisink Valley School to be paid $250 on the day of the election.
Mr.
Berkowitz seconded.
Ayes: Bell, Hutchinson, Russo, Boyd, Berkowitz, Sherman - 6
Noes: None
Motion declared approved. (9/10/02 - 79)
Shelley Milburn was asked by the staff to distribute an invitation to
the Board for
Teresa Craft’s retirement dinner on November 2nd.
Mr. Berkowitz moved to restore $25,000 of the $80,000 cut from
materials.
Ms. Sherman seconded.
Ayes: Bell, Hutchinson, Russo, Berkowitz, Sherman, Boyd - 6
Noes: None
Motion declared approved. (9/10/02 - 80)
The Board discussed the upcoming public information meetings for the
October
8th referendum.
Mr. Gallagher reported that the RCLS Board approved our request for
borrowing restrictions on Bloomingburg Free Library cardholders.
PAGE 6
K. New Business
Mrs. Boyd moved to go into executive session at 8:08pm to discuss
legal matters.
Mr. Berkowitz seconded.
Ayes: Bell, Hutchinson, Russo, Boyd, Berkowitz, Sherman - 6
Noes: None
Motion declared approved. (9/10/02 - 81)
The Board returned from executive session at 8:15pm.
L. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 8:17pm. Mr. Russo
seconded.
Ayes: Bell, Hutchinson, Russo, Berkowitz, Boyd, Sherman - 6
Noes: None
Motion declared approved. (9/10/02 - 82)
Respectfully submitted,
Ralph Russo, Secretary
TABLE OF MOTIONS
(01/02/02 - 1) Approval of 12/12/01 minutes
(01/02/02 - 2) Regular monthly disbursements for December.
(01/02/02 - 3) Correction to Transfer #3 (for 7/1/01-12/31/01 budget)
into
insurance.
(01/02/02 - 4) Accept all practices & policies of previous Board.
(01/02/02 - 5) Tabled resolution moving full-time custodians to
clerical unit.
(01/02/02 - 6) Adjournment of January 2nd meeting.
(02/13/02 - 7) Approval of 1/2/02 organizational meeting minutes.
(02/13/02 - 8) Approval of 1/2/02 Regular meeting minutes.
(02/13/02 - 9) Approval of disbursement for payroll & benefits for Dec.
2001.
(02/13/02 - 10) Approval of monthly disbursements for fiscal year
7/1/01-12/31/01.
(02/13/02 - 11) Approval of payroll register of deductions for December
2001.
(02/13/02 - 12) Accepted budget transfer from Furn. & Equip. to
Insurance.
(02/13/02 - 13) Untabled motion (02/01/02 - 5) moving F.T. Custodians to
Clerical Unit.
(02/13/02 - 14) Approved moving Full-time Custodians to Clerical Unit.
(02/13/02 - 15) Amended 2002 budget to increase Furn. & Equip. - balance
of
Centennial checking account
(02/13/02 - 16) Summer Hours effective 6/9 - Regular hours resume 9/7
(02/13/02 - 17) Executive session to discuss personnel.
(02/13/02 - 18) Adjournment of 2/13 meeting.
(02/13/02 - 19) Approval of 2/13/02 minutes.
(03/13/03 - 20) Approval of disbursements for partial payroll 2/6 &
manual checks
(03/13/02 - 21) Approval of payroll register of deductions for 1/23;
2/6; & 2/20/02
(03/13/02 - 22) Approval of regular monthly disbursements for February
2002.
(03/13/02 - 23) Approval of “correction” for payroll deductions.
(03/13/02 - 24) Accepted budget transfer from Pass-Through from district
to
insurance.
(03/13/02 - 25) Budget cuts for 2002 budget.
(03/13/02 - 26) Approved revised Mission Statement.
(03/13/02 - 27) Approved to permit Advest to set-up no charge account.
(03/13/02 - 28) Executive session.
(03/13/02 - 29) Adjournment of 3/13 meeting
(04/10/02 - 30) Approval of 3/13/02 minutes.
(04/10/02 - 31) Approval of disbursements for March 2002
(04/10/02 - 32) Approval of manual checks for February 2002
(04/10/02 - 33) Approval of payroll register deductions for March 6 &
March 20
(04/10/02 - 34) Set dates for Minisink vote.
(04/10/02 - 35) Restrictions on Bloomingburg cardholders.
(04/10/02 - 36) Approval of Bulletin Board & Display Case Policy
(04/10/02 - 37) Approval of Nugent & Haeussler as audit service.
(04/10/02 - 38) Executive session.
PAGE 2
(04/10/02 - 39) Approval of leave without pay for Georgie Cuffee.
(04/10/02 - 40) Adjournment of 4/10/02 meeting.
(05/08/02 - 41) Approval of 4/10/02 Minutes.
(05/08/02 - 42) Bar patron from direct borrowing services.
(05/08/02 - 43) Approval of disbursements for April 2002.
(05/08/02 - 44) Approval of payroll register deductions for April 3 and
April 17, 2002.
(05/08/02 - 45) Accepted amendment to 2002 budget for donations
received.
(05/08/02 - 46) Approved policy and disposition of discarded books.
(05/08/02 - 47) Executive Session 5/8/02.
(05/08/02 - 48) Adjournment of 5/5/02 meeting.
(06/12/02 - 49) Approval of 5/8/02 minutes.
(06/12/02 - 50) Approval of disbursements for May 2002
(06/12/02 - 51) Approval of payroll register deductions for May 1, 15 &
29.
(06/12/02 - 52) Approval of manual checks for April & May 2002.
(06/12/02 - 53) Accepted amendment to 2002 budget
(06/12/02 - 54) Accepted budget transfer.
(06/12/02 - 55) Executive session
(06/12/02 - 56) Resolution authorizing Thrall Public Library District to
be
registered as an independent agency with the NYS Retirement
System.
(06/12/02 - 57) Adjournment of 6/12/02 meeting.
(07/10/02 - 58) Approval of 6/12/02 minutes.
(07/10/02 - 59) Approval of disbursements for June 2002.
(07/10/02 - 60) Accepted amendment #4 to 2002 budget.
(07/10/02 - 61) Approved administrative salary schedule.
(07/10/02 - 62) Approved proposed 2003 budget.
(07/10/02 - 63) Approved unused sick leave credits by retirees.
(07/10/02 - 64) Approved 2002 NYS Retirement System Incentive for Tier
1.
(07/10/02 - 65) Approved timetable for October election.
(07/10/02 - 66) Approved informational hearing dates.
(07/10/02 - 67) Approved stipend for election.
(07/10/02 - 68) Subpoena’s must be directed to library Director.
(07/10/02 - 69) Adjournment of 7/10/02 meeting.
(07/24/02 - 70) Approved third polling place in Circleville.
(07/24/02 - 71) Adjournment of 7/24/02 meeting.
(09/10/02 - 72) Approval of 7/10/02 minutes.
(09/10/02 - 73) Approval of 7/24/02 minutes.
(09/10/02 - 74) Approval of disbursements for July 2002.
(09/10/02 - 75) Approval of payroll register deductions for June 26,
July 10 & July
24th.
(09/10/02 - 76) Accepted amendment #5 to 2002 budget.
PAGE 3
(09/10/02 - 77) Accepted budget transfer #4.
(09/10/02 - 78) Moved vote out of rotation.
(09/10/02 - 79) Approved assistant for October election.
(09/10/02 - 80) Restored $25,000 of the $80,000 cut from materials.
(09/10/02 - 81) Executive session.
(09/10/02 - 82) Adjournment of 9/10/02 meeting.