MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


September 11, 2024


I.  Attendance/Pledge of Allegiance
Ms. Milburn, called the roll 


Present

Ms. Marlena Lange, President  
Ms. Fran Amelio, Vice President (Arrived at 7:12pm)
Mrs. Tonia Crown, Treasurer 
Ms. Shelley Milburn, Secretary
Ms.  Evelyn Ortega  
Mr. Matthew Pfisterer, Director 


Absent 

Bishop Robert Smith (Excused)
Mrs. Susan Wyman (Excused) 


Visitors
None


II. Agenda
A.  Roll Call               G.  Financial Officer's Report
B.  Minutes                 H.  Committee Report 
C.  Visitor Comments        I.  Old Business
D.  Correspondence          J.  New Business
E.  President's Report      K.  Adjournment
F.  Director's Report			 


III. Discussion and Recommendation	

A.	 Ms. Shelly Milburn moved to open the Public Budget Hearing at 7:04pm. 
Mrs. Crown seconded. 

Ayes: Lange, Crown, Milburn, Ortega-4
Noes: None
Motion declared approved. (09/11/24-51) 


B. Minutes      
Ms. Milburn moved for the adoption of the July 10, 2024 regular monthly meeting minutes.
Ms. Ortega seconded. 

Ayes: Lange, Crown, Milburn, Ortega-4
Noes: None
Motion declared approved. (09/11/24-52) 

Mrs. Crown moved for the adoption of the July 31, 2024 special monthly meeting minutes.
Ms. Milburn seconded. 

Ayes: Lange, Crown, Milburn, Ortega-4
Noes: None
Motion declared approved. (09/11/24-53) 


C. Visitor Comments/Staff Report
None 


D. Correspondence 
None 


E. President's Report  
Ms. Lange spoke about the RCLS Annual Meeting held on September 6, 2024 in which 
 
Thrall staff member, Jacqueline Cooper, won an award for her All Abilities Adults Craft 
program. 

F.  Director's Report 
(A copy of the Director's Report sent to each Board member is attached to the official 
 
 minutes.) Mr. Pfisterer also spoke about upcoming internal changes within the Library, as 
 well as, the upcoming Active Shooter Training scheduled on September 27, 2024. He also 
spoke about the Battle of the Books, organized and run by Gretchen Chandra and Kimberly 
Schneider, both from our Youth Services Department.  

G. Financial Officer's Report
Ms. Milburn moved that the regular monthly disbursements for July, 2024 in the amount of 
$143,343.78 having been audited by Evelyn Ortega and found to be correct, be approved. 
Ms. Amelio seconded. 
Ayes: Lange, Amelio, Crown, Milburn, Ortega-5
Noes: None
Motion declared approved. (09/11/24-54) 

Ms. Amelio moved that the regular monthly disbursements for August, 2024 in the amount of
$102,175.31 having been audited by Marlena Lange and found to be correct, be approved.
Mrs. Crown seconded.  

Ayes: Lange, Amelio, Crown, Milburn, Ortega-5
Noes: None
Motion declared approved. (09/11/24-55) 


H. Committee Report
Building & Grounds: New public computers for the adult services reference area have 
been received at RCLS headquarters. The computers are being configured, loaded with 
word processing, security and time and print management software before delivery and set 
up here. The computers will be connected to the fiber network of RCLS which will ensure 
high speed and reliable connectivity. 

The door handle and crash bar needed replacement on the staff entrance to the building. 
Repairs were completed in August. 

The NYS Construction Grant application for the roof reconstruction and resurfacing project 
has been submitted to the Ramapo Catskill Library System. 

Our exterminating contractor has notified us that we are not experiencing any infestation 
problems at this time.

Mrs. Crown moved to adjourn the Public Budget Hearing at 7:23. Ms. Milburn seconded.  

Ayes: Lange, Amelio, Crown, Milburn, Ortega-5
Noes: None
Motion declared approved. (09/11/24-56) 


I.   Old Business
2024 Library Trustee Training and NYS Library Construction Grant.


J.  New Business   
Ms. Amelio moved to approve the Library District's 2025 Budget per how it was presented 
and discussed in the July 10, 2024 meeting. Ms. Milburn seconded. 
Ayes: Lange, Amelio, Crown, Milburn, Ortega-5
Noes: None
Motion declared approved. (09/11/24-57) 

Ms. Milburn moved to approve the Library Security Camera Policy. Ms. Amelio seconded.
Ayes: Lange, Amelio, Crown, Milburn, Ortega-5
Noes: None
Motion declared approved. (09/11/24-58) 

Also discussed was the Library Experience Committee.


K.  Adjournment
Ms. Amelio moved to adjourn the meeting at 7:35pm. Ms. Ortega seconded.

Ayes: Lange, Amelio, Crown, Milburn, Ortega-5
Noes: None
Motion declared approved. (09/11/24-59) 



Respectfully Submitted, 


Shelley Milburn, Secretary
 



TABLE OF MOTIONS

(01/10/24-1)  Designated Middletown Times Herald Record Digital Edition official newspaper 
(01/10/24-2)  Designated Orange Bank and Trust as official bank.   
(01/10/24-3)  Appointment of JBG Law as the HR Personnel Library Attorney & Alex Smith as the Library's General Attorney
(01/10/24-4)  Designation of Financial Audit Firm
(01/10/24-5)  Adjournment
(01/10/24-6)  Approval of adoption of the December, 2023 minutes
(01/10/24-7)  Approved monthly disbursement for October, 2023
(01/10/24-8)  Approved monthly disbursement for November, 2023
(01/10/24-9)  Approved monthly disbursement for December, 2023
(01/10/24-10) Discussion of HVAC construction project.
(01/10/24-11) Adjournment
(02/14/24-12) Approval of adoption of the January, 2024 Organizational Minutes
(02/14/24-13) Approval of adoption of the January, 2024 regular minutes
(02/14/24-14) Approved motion to proceed with HVAC bid process
(02/14/24-15) Adjournment
(03/13/24-16) Approval of adoption of the February, 2024 regular minutes
(03/13/24-17) Approved monthly disbursement for January, 2024
(03/13/24-18) Approved monthly disbursement for February, 2024
(03/13/24-19) Approval of the 2023 NYS Annual Report
(03/13/24/20) Executive Session
(03/13/24-21) Adjournment 
(04/10/24-22) Approval of adoption of the March, 2024 minutes
(04/10/24-23) Approved monthly disbursement for March, 2024
(04/10/24-24) Approval to continue "Fine Free" through 2024
(04/10/24-25) Approval of 2025 Budget and Trustee Vote Timeline
(04/10/24-26) Executive Session
(04/10/24-27) Approval of HVAC Phase One opening bids
(04/10/24-28) Approval of roof scan
(04/10/24/29) Approval of overhanging roof
(04/10/24-30) Adjournment
(05/08/24-31) Approval of adoption of the April, 2024 regular minutes
(05/08/24-32) Executive Session
(05/08/24-33) Approved monthly disbursement for April, 2024
(05/08/24-34) Approval to purchase three enhanced literacy program computers with the NYS Bullet Aide Grant
(05/08/24-35) Executive Session
(05/08/24-36) Adjournment

No June 2024 Meeting

(07/10/24-37) Approval of adoption of the May, 2024 regular minutes
(07/10/24-38) Approved monthly disbursement for May, 2024
(07/10/24-39) Approved monthly disbursement for June, 2024
(07/10/24-40) NYS Tax Cap Override


TABLE OF MOTIONS


(07/10/24-41) Acceptance of the Library's Preliminary 2025 Budget
(07/10/24-42) Nomination of Carl S. Berkowitz for Seat on RCLS Board
(07/10/24-43) Executive Session
(07/10/24-44) Approval of the 2024-2027 Long Range Plan
(07/10/24-45) Approval of the LAN Roof Architectural Proposal 
(07/10/24-46) Adjournment 
(07/31/24-47) Executive Session
(07/31/24-48) Accepted Award of Roof Services Contract
(07/31/24-49) Accepted Board Resolution for Aid and RCLS Assurance
(07/31/24-50) Adjournment 
(09/11/24-51) Motion to open the Public Budget Hearing Meeting
(09/11/24-52) Approval of adoption of the July, 2024 regular minutes
(09/11/24-53) Approval of adoption of the July 31, 2024 special meeting minutes
(09/11/24-54) Approved monthly disbursement for July, 2024
(09/11/24-55) Approved monthly disbursement for August, 2024
(09/11/24-56) Adjournment of the Public Budget Hearing Meeting
(09/12/24-57) Approval of the Library District's 2025 Budget 
(09/13/24-58) Approval of the Library Security Camera Policy 
(09/13/24-59) Adjournment