MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES

                        				
October 2, 2013


   
  I.  Attendance
      Mrs. Crown called the roll.

      Present
      
      Mrs. Lois Ruckert, Vice President
      Mrs. Tonia Crown, Secretary 
      Ms. Barbara Kay, Treasurer 
      Mr. Richard C. Bell 
      Ms. Marlena Lange
      Mr. Carl Berkowitz 
      Mr. Matthew Pfisterer, Director

      Absent
      Mrs. Rosa Boyd, President  (excused)
      
      Visitors
      None


II.   Agenda
       A.  Roll Call              G.  Treasurer's Report
       B.  Minutes                H.  Library Staff Reports
       C.  Visitor Comments       I.   Committee Report
       D.  Correspondence         J.   Old Business
       E.  President's Report     K.   New Business	
       F.  Director's Report      L.  Adjournment


III.  Discussion and Recommendation	
 Mrs. Lois Ruckert, Vice President, opened the meeting at 7:00pm and led the pledge to the 
  flag. 


B.  Minutes
     Mr. Berkowitz moved for adoption of the minutes of the September 11, 2013 meeting.   
     Ms. Kay seconded.  
		Ayes:  Bell, Berkowitz, Crown, Kay, Lange, Ruckert – 6
		Noes:  None
		Motion declared approved.  (10/02/13 – 59)


C.   Visitor Comments
		  No comments.

       D.   Correspondence 
	  A copy of all correspondence sent to each Board member is attached to the official 
              minutes.
	
  Mr. Pfisterer revised the letter to the RCLS Direct Access Committee.  Mr. Pfisterer did  
  not send the letter because there was correspondence between the Port Jervis and
  Middletown Thrall Library Director's.  The Port Jervis Board is willing to negotiate and 
  Mr. Pfisterer has given the Port Jervis Director the request that he would have submitted to 
  the Direct Access Committee.  The Port Jervis Director will have a formal answer by the 
  end of October.  
  

E.   President's Report  
	  Mr. Berkowitz reported that Mrs. Boyd and Linda Emanuel have been discussing how to 
	  handle the reading program at the Galleria that was discussed at the September meeting.  


F.   Director's Report Con't.
	  (A copy of the Director's Report sent to each Board member is attached to the official
	  minutes.)


G.   Treasurer's Report
               No report.

	  
H.  Library Staff Reports
	  Mr. Pfisterer wanted to thank Donna Gady, Principal Library Clerk, for her 37 years of 
	  service at the library. 
	  

I.   Committee Reports
   Finance Committee: Mr. Berkowitz moved that the regular monthly disbursements for 
   September 2013 in the amount of $74,101.41 having been audited by Tonia Crown and 
   found to be correct, be approved.  Mr. Bell seconded.
		Ayes:  Bell, Berkowitz, Crown, Kay, Lange, Ruckert – 6
		Noes:  None
		Motion declared approved.  (10/02/13 – 60)	

	  Building & Grounds: Ms. Lange reported on Building & Grounds.

	
	  Mr. Pfisterer spoke with a local electrician about the possibility of installing electric hand 
     dryers in the library's bathrooms.  He is going to research some options for us and get back 
     to us with an estimate for the work.

  Mr. Pfisterer received a quote from the surveillance equipment company for the 
  installation of additional equipment in the first floor bathroom area.  Discussion was held 
  on the quote.   

	  We are still waiting to hear back from the locksmith regarding the lock on the conference
     room door.  Mr. Pfisterer will contact the locksmith to check on the progress of this and 
     report back in November.

     Volunteers and staff from Lowes Home Improvement Center's were at the library on 
      Friday, September 27th to complete work on the brick walkway and to construct a gated 
      area for the garbage bin.  Mr. Pfisterer requested the names of the volunteers on the 
      project so he can write a formal thank you letter and press release about their 
      contributions to the library.
       

J.  Old Business
	  The Board will discuss and vote on the RCLS Preliminary Budget at the November Board 
	  Meeting.       

	   The Board discussed the Whistleblower Policy. 

	   Ms. Lange moved to accept the Whistleblower Policy with the minor corrections.  Mrs.
	   Crown seconded.
		Ayes:  Bell, Berkowitz, Crown, Kay, Lange, Ruckert – 6
		Noes:  None
		Motion declared approved.  (10/02/13 – 61)	

	    Discussion was held on the Volunteer Recognition Criteria.

	    Ms. Kay announced that the Friends will be celebrating their 20th Anniversary and in 
	    celebrating that they are giving the library computers and software.


K.  New Business
	   Ms. Lange moved the following:  Resolved, that the Thrall Public Library District of
	   Middletown & Wallkill Board of Trustees accept the following results from the October 
	   1, 2013 Library Budget Election.

	   	BUDGET VOTE (with absentee ballots)    133 YES          40 NO

		TRUSTEE TOTALS:  Tonia Crown   136
					  Richard C. Bell  138

		 WRITE-IN:   Eliz. Lauritzen    1
			            Karl Lauritzen    1
			            Robert Tiess       1
				Mary Klimes      1

	     Mr. Berkowitz seconded.	    
   		Ayes:  Bell, Berkowitz, Crown, Kay, Lange, Ruckert – 6
		Noes:  None
		Motion declared approved.  (10/02/13 – 62)


L.   Adjournment
              Ms. Lange moved to adjourn the meeting at 8:42pm.  Mr. Berkowitz seconded.
		Ayes:  Bell, Crown, Berkowitz, Kay, Lange, Ruckert – 6
		Noes:  None
		Motion declared approved.  (10/02/13 – 63)

	  							Respectfully submitted,
         								Tonia Crown, Secretary

TABLE OF MOTIONS

(01/09/13 – 1)		Accepted slate of officers 
(01/09/13 – 2)		Designated Middletown Times Herald Record as official newspaper  
(01/09/13 – 3)		Designated the Orange County Trust Company as official bank
(01/09/13 – 4)		Designated Stifel-Nicholas as Investment Firm
(01/09/13 – 5)		Appointed Robert Isseks as Library District's Attorney
(01/09/13 – 6)		Adjournment
(01/09/13 – 7)		Approval of 12/12/12 minutes
(01/09/13 – 8)		Approved BUDGET AMENDMENT 1
(01/09/13 – 9)		Executive session
(01/09/13 – 10)	Adjournment	
(02/13/13 – 11)	Approval of 1/9/13 re-organizational minutes
(02/13/13 – 12)	Approval of 1/9/13 minutes
(02/13/13 – 13)	Approved BUDGET TRANSFER #4 (12/31/12)
(02/13/13 – 14)	Approved monthly disbursement for December 2012
(02/13/13 – 15)	Approved BUDGET AMENDMENT #6 (12/31/12)
(02/13/13 – 16)	Approved BUDGET TRANSFER #1
(02/13/13 – 17)	Approved BUDGET AMENDMENT #2
(02/13/13 – 18)	Approved monthly disbursement for January 2013
(02/13/13 – 19)	Approved Simplex Grinnell proposal
(02/13/13 – 20)	Executive session
(02/13/13 – 21)	Adjournment
(03/13/13 – 22)	Approval of 2/13/13/minutes
(03/13/13 – 23)	Approved BUDGET AMENDMENT #3
(03/13/13 – 24)	Approved monthly disbursement for February 2013
(03/13/13 – 25)	Adjournment
(04/10/13 – 26)	Approval of 3/13/13 minutes
(04/10/13 – 27)	Approved BUDGET TRANSFER #2
(04/10/13 – 28)	Approved monthly disbursements for March 2013
(04/10/13 – 29)	Accepted NYS Annual Report for 2012
(04/10/13 – 30)	Approved timetable for October 2, 2013 election
(04/10/13 – 31)	Adopted the District Policy on Tutoring
(04/10/13 – 32)	Adjournment
(05/08/13 – 33)	Approval of 4/10/13 minutes
(05/08/13 – 34)	Approved adding budget line item for MTA payroll tax
(05/08/13 – 35)	Approved BUDGET AMENDMENT #4
(05/08/13 – 36)	Approved BUDGET TRANSFER #3
(05/08/13 – 37)	Approved monthly disbursements for April 2013
(05/08/13 – 38)	Adjournment
(06/12/13 – 39)	Approval of 5/8/13 minutes
(06/12/13 – 40)	Approved BUDGET AMENDMENT #5
(06/12/13 – 41)	Approved monthly disbursements for May 2013
(06/12/13 – 42)	Accepted Tri-State est. to repair one air-conditioning unit
(06/12/13 – 43)	Adjournment
(07/31/13 – 44)	Approval of 6/12/13 minutes
(07/31/13 – 45)	Approved BUDGET AMENDMENT #6 & monthly disbursements for June 2013
(07/31/13 – 46)	Approved BUDGET TRANSFER #5 (2012)
(07/31/13 – 47)	Approved NYS Tax Override Amendment
(07/31/13 – 48)	Accepted proposed 2014 preliminary budget
(07/31/13 – 49)	Adjournment
(09/11/13 – 50)	Opened Public Hearing
(09/11/13 – 51)	Approval of 7/31/13 minutes
(09/11/13 – 52)	Adopted Draft letter with revisions to Direct Access Committee
(09/11/13 – 53)	Approved BUDGET AMENDMENT #7; monthly disbursements for July & August
(09/11/13 – 54)	Closed Public Hearing
(09/11/13 – 55)	Accepted 2012 audit
(09/11/13 – 56)	Accepted Evacuation Plan
(09/11/13 – 57)	Approved 2014 Budget
(09/11/13 – 58)	Adjournment
(10/02/13 – 59)	Approval of 9/11/13 minutes
(10/02/13 – 60)	Approved monthly disbursements for September 2013
(10/02/13 – 61)	Accepted Whistleblower Policy
(10/02/13 – 62)	Accepted 2013 Election Results
(10/02/13 – 63)	Adjournment