MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


October 2, 2024


I.  Attendance
Ms. Milburn, called the roll 

Present
Ms. Marlena Lange, President
Ms. Frances Amelio, Vice President
Ms. Shelley Milburn, Secretary  
Ms. Evelyn Ortega (Arrived at 5:07pm)
Mr. Matthew Pfisterer, Director 

Absent 
Mrs. Tonia Crown, Financial Officer (Excused) 
Bishop Robert Smith (Excused)	     

Visitors
None


II.  Pledge of Allegiance


III. Agenda

A.  Roll Call            G.  Financial Officer's Report
B.  Minutes              H.  Committee Report 
C.  Visitor Comments     I.  Old Business
D.  Correspondence       J.  New Business
E.  President's Report   K.  Adjournment
F.  Director's Report			 


IV. Discussion and Recommendation	

A.  Ms. Marlena Lange, called the meeting at 5:00pm. 


B. Minutes      
Ms. Amelio moved for the adoption of the regular September, 2024 Minutes. Mrs. Wyman seconded.   

Ayes: Lange, Amelio, Milburn, Wyman - 4
Noes: None
Motion declared approved. (10/2/24-60) 


C.  Visitor Comments/Staff Report
Ms. Jacqueline Cooper, Library Assistant, stopped in and was recognized by the director,
Matt Pfisterer, who spoke briefly about her accomplishments, as well as the award received
from RCLS for her All Abilities Craft Program. 


D. Correspondence 
None


E. President's Report  
Ms. Lange spoke about the Election and carrying through of the Budget that passed.  
Also mentioned the Nominating Committee for 2025. 


F. Director's Report 
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.) Mr. Pfisterer added that he will be putting out an email to the Library Experience
Committee to speak about the grant we received to make Care Packages for the unhoused. 

Mrs. Wyman moved to go into Executive Session to discuss employment history of
particular individual at 5:19pm. Ms. Amelio seconded.  

Ayes: Lange, Amelio, Milburn, Wyman, Ortega - 5
Noes: None
Motion declared approved. (10/2/24-61)

Exited Executive Session at 5:24pm


G. Financial Officer's Report 
Monthly Disbursements and Transfers for the month of September will be discussed in the
November 13, 2024 meeting.  


H. Committee Report
Building & Grounds: The front door mechanical opener failed. A service call was placed
 and I am awaiting pricing for either a repair or replacement. 

A crash bar was replaced and the key punch code reactivated on the Depot Street library
delivery entrance. 

Our exterminating contractor has informed us that we are not currently experiencing any
infestation problems. 


I.   Old Business
Completion of the 2024 Library Trustee Training   


J.   New Business    

Mrs. Susan Wyman moved the following: 
That the Thrall Public Library District of Middletown & Wallkill Board of Trustees accept
the following results from the October 2, 2024 Library Budget and Trustee Election.
Ms. Shelley Milburn seconded. 

BUDGET VOTE (with absentee ballots):  92 YES    38 NO

TRUSTEES TOTALS:
Joseph E Ruyack III Esq  115

Write-Ins: 3- Alfred Mingione
Nicole Hueson
Monica Irlbacher

Ayes:   Lange, Amelio, Milburn, Wyman, Ortega– 5   
Noes:   None
Motion declared approved. (10/2/24-62)

Policy for Banning Patrons from the Library Building and Grounds. 


K.  Adjournment
Ms. Milburn moved to adjourn the meeting at 5:40pm. Ms. Amelio seconded.   
Ayes:   Lange, Milburn, Amelio, Ortega, Wyman – 5  
Noes:   None
Motion declared approved.  (10/2/24-63)


Respectfully Submitted, 
Shelley Milburn, Secretary 




TABLE OF MOTIONS

(01/10/24-1)  Designated Middletown Times Herald Record Digital Edition official newspaper 
(01/10/24-2)  Designated Orange Bank and Trust as official bank.   
(01/10/24-3)  Appointment of JBG Law as the HR Personnel Library Attorney & Alex Smith as the Library's General Attorney
(01/10/24-4)  Designation of Financial Audit Firm
(01/10/24-5)  Adjournment
(01/10/24-6)  Approval of adoption of the December, 2023 minutes
(01/10/24-7)  Approved monthly disbursement for October, 2023
(01/10/24-8)  Approved monthly disbursement for November, 2023
(01/10/24-9)  Approved monthly disbursement for December, 2023
(01/10/24-10) Discussion of HVAC construction project.
(01/10/24-11) Adjournment
(02/14/24-12) Approval of adoption of the January, 2024 Organizational Minutes
(02/14/24-13) Approval of adoption of the January, 2024 regular minutes
(02/14/24-14) Approved motion to proceed with HVAC bid process
(02/14/24-15) Adjournment
(03/13/24-16) Approval of adoption of the February, 2024 regular minutes
(03/13/24-17) Approved monthly disbursement for January, 2024
(03/13/24-18) Approved monthly disbursement for February, 2024
(03/13/24-19) Approval of the 2023 NYS Annual Report
(03/13/24/20) Executive Session
(03/13/24-21) Adjournment 
(04/10/24-22) Approval of adoption of the March, 2024 minutes
(04/10/24-23) Approved monthly disbursement for March, 2024
(04/10/24-24) Approval to continue “Fine Free” through 2024
(04/10/24-25) Approval of 2025 Budget and Trustee Vote Timeline
(04/10/24-26) Executive Session
(04/10/24-27) Approval of HVAC Phase One opening bids
(04/10/24-28) Approval of roof scan
(04/10/24/29) Approval of overhanging roof
(04/10/24-30) Adjournment
(05/08/24-31) Approval of adoption of the April, 2024 regular minutes
(05/08/24-32) Executive Session
(05/08/24-33) Approved monthly disbursement for April, 2024
(05/08/24-34) Approval to purchase three enhanced literacy program computers with the NYS Bullet Aide Grant
(05/08/24-35) Executive Session
(05/08/24-36) Adjournment No June 2024 Meeting
(07/10/24-37) Approval of adoption of the May, 2024 regular minutes
(07/10/24-38) Approved monthly disbursement for May, 2024
(07/10/24-39) Approved monthly disbursement for June, 2024
(07/10/24-40) NYS Tax Cap Override


TABLE OF MOTIONS

(07/10/24-41) Acceptance of the Library's Preliminary 2025 Budget
(07/10/24-42) Nomination of Carl S. Berkowitz for Seat on RCLS Board
(07/10/24-43) Executive Session
(07/10/24-44) Approval of the 2024-2027 Long Range Plan
(07/10/24-45) Approval of the LAN Roof Architectural Proposal 
(07/10/24-46) Adjournment 
(07/31/24-47) Executive Session
(07/31/24-48) Accepted Award of Roof Services Contract
(07/31/24-49) Accepted Board Resolution for Aid and RCLS Assurance
(07/31/24-50) Adjournment 
(09/11/24-51) Motion to open the Public Budget Hearing Meeting
(09/11/24-52) Approval of adoption of the July, 2024 regular minutes
(09/11/24-53) Approval of adoption of the July 31, 2024 special meeting minutes
(09/11/24-54) Approved monthly disbursement for July, 2024
(09/11/24-55) Approved monthly disbursement for August, 2024
(09/11/24-56) Adjournment of the Public Budget Hearing Meeting
(09/12/24-57) Approval of the Library District's 2025 Budget 
(09/13/24-58) Approval of the Library Security Camera Policy 
(09/13/24-59) Adjournment 
(10/02/24-60) Approval of the September, 2024 regular minutes
(10/02/24-61) Executive Session
(10/02/24-62) Acceptance of the 2025 Library Budget and Trustee Election
(10/02/24-63) Adjournment