MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
October 4, 2017
I. Attendance
Mrs. Sciucco called the roll.
Present
Mr. Richard C. Bell, President
Mr. Carl Berkowitz, Vice President
Mrs. Marianne Sciucco, Secretary
Mrs. Tonia Crown, Financial Officer (arrived 5:36pm)
Ms. Marlena Lange
Ms. Linda Martini
Mr. Matthew Pfisterer, Director
Absent
Mrs. Rosa Boyd
Visitors
None
II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report
III. Discussion and Recommendation
A. Mr. Richard Bell, President, opened the meeting at 5:00pm and led the pledge.
B. Minutes
Ms. Lange moved for adoption of the minutes of the September 6, 2017 meeting. Mrs.
Sciucco seconded.
Ayes: Bell, Berkowitz, Lange, Martini, Sciucco -5
Noes: None
Motion declared approved. (10/04/17 - 63)
C. Visitor Comments/Staff Report
None
D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.
Mr. Bell read a letter from Terrence Powers in reference to concerns of the impact that the
newly opened skate park is having on Middletown Thrall Library. Discussion followed.
E. President's Report
No report.
F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)
Mr. Berkowitz proposed a resolution commending Theresa Zacek for her outstanding
work with the Battle of the Books. Mrs. Sciucco seconded.
Ayes: Bell, Berkowitz, Lange, Martini, Sciucco -5
Noes: None
Motion declared approved. (10/04/17 - 64)
Mr. Pfisterer distributed the RCLS 2018 Budget Highlights. The Board will vote at the
November meeting. Discussion followed.
G. Financial Officer's Report
A copy of the accounts and balances are attached to the official minutes.
H. Committee Reports
BUDGET TRANSFER #3
Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Library accepts
the following budget transfer, from the Capital Reserve/Contingency account to Boiler
Replacement account to pay for Engineering Services:
TO: L7410.8545.12.0000.5 Boiler Replacement $11,335.50
FROM: L7410.8900.12.0000.0 Contingency/Capital Reserve
$11,335.50 Mrs. Crown seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None
Motion declared approved. (09/06/17 - 53)
Mrs. Crown moved that the regular monthly disbursements for September, 2017 in the
amount of $88,600.84 having been audited by Linda Martini and found to be correct, be
approved.
Ms. Lange seconded.
Ayes: Bell, Berkowitz, Crown, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (10/04/17 - 66)
BUDGET TRANSFER #6
Mrs. Crown moved that the Board of Trustees of Middletown Thrall Public Library
accepts the following budget transfer, to cover various shortages:
TO: L7410.8164.12.0000.6 Cleaners Part-Time $1,200.00
TO: L7410.8168.12.0000.6 Security Part-Time $1,500.00
FROM: L7410.8167.12.0000.6 Clerical Part-Time $2,700.00
TO:L7410.8475.12.0000.0 Travel-Staff/Trustees $120.00
FROM:L7410.8449.12.0000.0 Election Costs $120.00
Mr. Berkowitz seconded.
Ayes: Bell, Berkowitz, Crown, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (10/04/17 - 67)
Building & Grounds: Ms. Lange reported on Building & Grounds:
We continue to monitor activity connected to the new skateboard park that opened to
the public on September 1,2017. I have received complaints from patrons and staff
regarding lack of available parking around the building. As in the past, the lack
of parking is associated with the hours of operation of Access Supports for Living.
In general the problem is worst between the hours of 9:00am-2:00pm on week days when
people park in the spaces surrounding the Library and walk to the Access building on
Union Street. Between the hours of 3:00pm into the evening hours we have noticed
increased activity connected with the skateboard park on James Street. I have
observed people skateboarding, riding bicycles and scooters on James Street in back
of the parked cars on the staff entrance side of the building. In addition, people
have been loitering in their vahicles in that area. I have instructed staff to be
extra cautious when exiting the parking spaces on that side of the building.
Custodial staff has reported an increase in litter in the area.
A tree in front of the Library had to be cut down because it suffered rot to its
trunk and was in danger of collapse which most likely would have occurred this
upcoming winter. There is one tree on the staff parking side of the building that
also appears to be in a weakened condition that we will have to monitor.
Our exterminating contractor has informed us that we are not experiencing any
infestation issues in the building.
I. Old Business
Ms. Lange moved to accept the 2016 Audit Report. Mrs. Crown seconded.
Ayes: Bell, Berkowitz, Crown, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (10/04/17 - 68)
J. New Business
Mr. Berkowitz moved that the Thrall Public Library District of Middletown and Wallkill
Board of Trustees accept the following results from the October 3, 2017 Library Budget
and Trustees Election.
BUDGET VOTE (with absentee ballots) 163_YES 31_
TRUSTEE TOTALS:
Richard C. Bell 145_ Tonia C. Crown 157_
Write-in Donna Gady 1
Ms. Lange seconded.
Ayes: Bell, Berkowitz, Lange, Martini, Sciucco - 5
Noes: None
Motion declared approved. (10/04/17 - 65)
K. Adjournment
Ms. Lange moved to adjourn the meeting at 5:44pm. Mrs. Crown seconded.
Ayes: Bell, Berkowitz, Crown, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (10/04/17 - 69)
Respectfully submitted,
Marianne Sciucco, Secretary
TABLE OF MOTIONS
(01/11/17 - 1) Accepted slate of officers
(01/11/17 - 2) Designated Middletown Times Herald Record as official newspaper
(01/11/17 - 3) Designated the Orange Bank and Trust as official bank
(01/11/17 - 4) Designated Stifel-Nicholas as Investment Firm
(01/11/17 - 5) Appointed Robert Isseks as Library District's Attorney
(01/11/17 - 6) Adjournment
(01/11/17 - 7) Approval of 12/14/16 minutes
(01/11/17 - 8) Approved monthly disbursements for December 2016
(01/11/17 - 9) Approved to extend ending date of Long Range Plan
(01/11/17-10) Approved to amend Rules & Regulations from age 6 to 8
(01/11/17-11) Adjournment
(02/08/17-12) Approval of Organizational Minutes for 1/11/17
(02/08/17-13) Approval of 1/11/17 minutes
(02/08/17-14) Approved BUDGET TRANSFER #6
(02/08/17-15) Approved BUDGET AMENDMENT #1
(02/08/17-16) Approved BUDGET AMENDMENT #2
(02/08/17-17) Approved BUDGET AMENDMENT #3
(02/08/17-18) Approved monthly disbursements for January 2017
(02/08/17-19) Adjournment
(03/08/17-20) Approval of 2/8/17 minutes
(03/08/17-21) Approved monthly disbursements for February 2017
(03/08/17-22) Approved BUDGET TRANSFER #1
(03/08/17-23) Approved change to Bylaws: Article II; Section 1
(03/08/17-24) Approved Library District's 2016 Annual Report
(03/08/17-25) Adjournment
(04/12/17-26) Approval of 3/8/17 minutes
(04/12/17-27) Approved monthly disbursements for March 2017
(04/12/17-28) Accepted 2017 Timetable for Budget Vote
(04/12/17-29) Adjournment
(05/10/17-30) Approval of 4/12/17 minutes
(05/10/17-31) Executive session
(05/10/17-32) Approved monthly disbursements for April 2017
(05/10/17-33) Adjournment
(06/14/17-34) Approval of 5/5/17 minutes
(06/14/17-35) Approved monthly disbursements for May 2017
(06/14/17-36) Approved BUDGET AMENDMENT #4
(06/14/17-37) Approved BUDGET AMENDMENT #5
(06/14/17-38) Appointed Alex Smith as Attorney
(06/14/17-39) Adjournment
(07-12/17-40) Approval 6/14/17 minutes
(07/12/17-41) Approval open Capital Improvement checking account
(07/12/17-42) Approved monthly disbursements for June 2017
(07/12/17-43) Approved BUDGET AMENDMENT #6
(07/12/17-44) Approved BUDGET AMENDMENT #7
(07/12/17-45) Approved BUDGET TRANSFER #2
(07/12/17-46) Approved NYS Override Amendment
(07/12/17-47) Accepted Proposed 2018 Preliminary Budget
(07/12/17-48) Executive Session
(07/12/17-49) Rejected three (3) bids for boilers
(07/12/17-50) Adjournment
(09/06/17-51) Opened Public Hearing for 2018 Budget
(09/06/17-52) Approval of 7/12/17 minutes
(09/06/17-53) Approved BUDGET TRANSFER #3
(09/06/17-54) Approved BUDGET TRANSFER #4
(09/06/17-55) Approved BUDGET TRANSFER #5
(09/06/17-56) Approved BUDGET AMENDMENT #8
(09/06/17-57) Approved BUDGET AMENDMENT #9
(09/06/17-58) Approved monthly disbursements for August 2017
(09/06/17-59) Approved monthly disbursements for July 2017
(09/06/17-60) Closed the Public Hearing
(09/06/17-61) Approved Proposed 2018 Budget
(09/06/17-62) Adjournment
(10/04/17-63) Approval of 9/6/17 minutes
(10/04/17-64) Commending T. Zacek - Battle of the Books
(10/04/17-65) Certified Election
(10/04/17-66) Approved monthly disbursements for September 2017
(10/04/17-67) Approved BUDGET TRANSFER #6
(10/04/17-68) Accepted 2016 Audit Report
(10/04/17-69) Adjournment