MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF
TRUSTEES

October 5, 2011


Tape Malfunction: Side A Blank; Side B Fine


I. Attendance
Mrs. Ruckert called the roll:

Present
Mr. Carl Berkowitz, President
Mrs. Rosa Boyd, Vice President
Mrs. Lois Ruckert, Secretary
Ms. Barbara Kay, Treasurer
Ms. Marlena Lange
Mr. Richard C. Bell
Mrs. Tonia Crown
Mr. Matthew Pfisterer, Director

Visitors
None

II. Agenda
A. Roll Call G. Treasurer's Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President's Report K. New Business
F. Director's Report L. Adjournment

III. Discussion and Recommendation
A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led
the pledge to the
flag.


B. Minutes
Ms. Kay moved for adoption of the minutes of the September 7, 2011
meeting. Mrs. Ruckert seconded.
Ayes: Berkowitz, Bell, Boyd, Crown, Ruckert, Kay, Lange – 7
Noes: None
Motion declared approved. (10/5/11 – 68)

C. Visitor Comments
No comments.

D. Correspondence
A copy of all correspondence sent to each Board member is attached to
the official
minutes.

A letter was received from the Town of Wallkill summarizing
cancellation of taxes.
Discussion followed.

E. President's Report
Mr. Berkowitz reported on the 2012 election and commended Shelley
Milburn for her hard
work. Discussion was held on paper ballots for use of the election.

Mr. Berkowitz discussed RCLS fundraising efforts through the sale of
Book Lovers
Calendars.

F. Director's Report
(A copy of the Director's Report sent to each Board member is attached
to the official minutes.)

G. Treasurer's Report
Discussion was held on accounts and balances.

H. Library Staff Reports
A report from Jill Fiumano, Business Office, was distributed to the
Board. (Attached to
official minutes)


I. Committee Reports
Finance Committee: Ms. Kay moved that the regular monthly
disbursements for
September 2011 in the amount of $80,786.86 having been audited by Rosa
Boyd and
found to be correct, be approved. Ms. Lange seconded.
Ayes: Berkowitz, Bell, Boyd, Crown, Ruckert, Kay, Lange - 7
Noes: None
Motion declared approved. (10/5/11 – 69)

Building & Grounds: Ms. Lange reported on Building & Grounds.

Despite the efforts of Brad McGovern and our custodial staff, roof
leaks continue to pose a
problem, particularly in the skylight area of the Library's first
floor. During periods of
heavy rain we have been placing garbage cans in selected areas to
catch the rain water.
The continued rainy weather has made it difficult to assess the
situation and make
necessary repairs. We are expecting a period of dry weather over the
course of the next
few days in which we will be able to investigate the problem more
thoroughly.

One of the front entrance doors of the library has been damaged where
the lower hinge is
screwed into the door. The door continues to close and lock. A repair
was attempted but
failed. Brad is shopping for a suitable replacement and he will
install the new door.

Mr. Berkowitz announced that at the November meeting he will assign a
Nominating
Committee.

J. Old Business
Mr. Pfisterer discussed Library Donor Recognition. Discussion
followed.

Ms. Lange moved to move forward on the commemorative plaque from
Partners in
Recognition, Inc in the amount not to exceed $6000. Mrs. Boyd
seconded.
Ayes: Berkowitz, Bell, Boyd, Crown, Kay, Lange, Ruckert - 7
Noes: None
Motion declared approved. (10/5/11 – 70)


K. New Business
Mr. Pfisterer read the final results of the 2012 election.

Ms. Kay moved that the Thrall Public Library District of Middletown &
Wallkill Board of
Trustees accept the following results from the October 4, 2011 Library
Budget Election.
BUDGET VOTE (with absentee ballots) 147 YES 61 NO
TRUSTEE TOTALS:
Lange, Marlena F. 146
Boyd, Rose M. 158
Berkowitz, Carl S. 123

Mr. Bell seconded.
Ayes: Berkowitz, Bell, Boyd, Crown, Kay, Lange, Ruckert - 7
Noes: None
Motion declared approved. (10/5/11 – 71)

Mr. Berkowitz discussed the RCLS 2012 budget. Discussion followed.

Ms. Kay moved that the Board of trustees from Middletown Thrall
Library abstain from
voting on the RCLS 2012 Preliminary Budget as presented. Ms. Lange
seconded.
Ayes: Bell, Boyd, Crown, Kay, Lange, Ruckert - 6
Noes: None
Abstain: Berkowitz - 1
Motion declared approved. (10/5/11 – 72)

Mr. Bell moved to reject the RCLS Direct Access Plan for 2012-2016.
Ms. Lange
seconded.
Ayes: Berkowitz, Bell, Boyd, Crown, Kay, Lange, Ruckert - 7
Noes: None
Motion declared approved. (10/5/11 – 73)

Mrs. Ruckert moved to go into executive session at 8:43pm to discuss
contractual and
personnel matters. Mrs. Crown seconded.
Ayes: Berkowitz, Bell, Boyd, Crown, Kay, Lange, Ruckert - 7
Noes: None
Motion declared approved. (10/5/11 – 74)

The Board returned from executive session at 8:58pm.

Mrs. Boyd moved to accept the contract submitted by the negotiation
committee based on
the amendments made October 5, 2011. Mrs. Crown seconded.
Ayes: Berkowitz, Bell, Boyd, Crown, Kay, Lange, Ruckert - 7
Noes: None
Motion declared approved. (10/5/11 – 75)


Ms. Lange moved to go into executive session at 9:02pm to discuss
further contractual
matters.
Ayes: Berkowitz, Bell, Boyd, Crown, Kay, Lange, Ruckert - 7
Noes: None
Motion declared approved. (10/5/11 – 76)

The Board returned from executive session at 9:07pm.

Mr. Bell moved to approve 2 ½ % raises per year through 12/31/15 for
part-time staff and
retroactive back to 1/1/10 based upon signing of the union contracts
by both parties. Mrs.
Crown seconded.
Ayes: Berkowitz, Bell, Boyd, Crown, Kay, Lange, Ruckert - 7
Noes: None
Motion declared approved. (10/5/11 – 77)

L. Adjournment
Ms. Lange moved to adjourn the meeting at 9:09pm. Mrs. Crown seconded.
Ayes: Berkowitz, Bell, Boyd, Crown, Kay, Lange, Ruckert – 7
Noes: None
Motion declared approved. (10/5/11 – 78)


Respectfully submitted,



Lois Ruckert, Secretary

















TABLE OF MOTIONS

(01/19/11 - 1) Accepted slate of officers
(01/19/11 - 2) Designated Middletown Times Herald Record as official
newspaper
(01/19/11 - 3) Designated the Orange County Trust Company as official
bank
(01/19/11 - 4) Appointed Richard Guertin as Library District Attorney
for Jan. & Feb.
(01/19/11 - 5) Adjournment
(01/19/11 - 6) Approval of 12/08/10 minutes
(01/19/11 - 7) Approved monthly disbursements for December 2010
(01/19/11 – 8) Approved that monies be appropriated from fund balance
for Town of Wallkill tax case bill
(01/19/11 – 9) Approved BUDGET AMENDMENT #1
(01/19/11 – 10) Approved Cert. Copy of Resolution to open & Maintain
Bank Account
(01/19/11 – 11) Approved waiver of the By-Laws
(01/19/11 – 12) Adjournment
(02/09/11 – 13) Approval of 1/19/11 minutes
(02/09/11 – 14) Approval of 1/19/11 re-organizational minutes
(02/09/11 – 15) Approved using term “a patron” not names
(02/09/11 – 16) Approved monthly disbursements for January 2011
(02/09/11 – 17) Approved BUDGET AMENDMENT #9 FINAL
(02/09/11 – 18) Approved BUDGET TRANSFER #6 2010
(02/09/11 – 19) Appointed R. Guertin as Library District Attorney for
March and April
(02/09/11 – 20) Executive session
(02/09/11 – 21) Request that auditors attend May mtg. to give report
(02/09/11 – 22) Adjournment
(03/09/11 – 23) Approval of 2/9/11 minutes
(03/09/11 – 24) Approved monthly disbursements for February 2011
(03/09/11 – 25) Approved BUDGET TRANSFER #7 2010
(03/09/11 – 26) Appointed R. Guertin to finish negotiations & R.
Isseks as Library District Attorney
(03/09/11 – 27) Executive session
(03/09/11 - 28) Accepted NYS Annual Report for 2010
(03/09/11 – 29) Adjournment
(04/27/11 – 30) Approval of 3/9/11 minutes
(04/27/11 – 31) Temporarily adopted camera policy
(04/27/11 – 32) Approved BUDGET AMENDMENT #2
(04/27/11 – 33) Approved monthly disbursements for March 2011
(04/27/11 – 34) Executive session
(04/27/11 – 35) Approved 2011 Election Timetable
(04/27/11 – 36) Approved Stifel Nicolaus & Co. resolution to change
name of library director on account
(04/27/11 – 37) Adjournment
(05/18/11 – 38) Approval of 4/27/11/ minutes
(05/18/11 – 39) Approved BUDGET AMENDMENT #3
(05/18/11 – 40) Approved monthly disbursements for April 2011
(05/18/11 – 41) Approved BUDGET TRANSFER #7 Audit Final Transfers

(05/18/11 – 42) Executive session
(05/18/11 – 43) Adjournment
(06/08/11 – 44) Approval of 5/18/11 minutes
(06/08/11 – 45) Approved three yr. contract with Cengage Learning
(Gale)
(06/08/11 – 46) Approved BUDGET AMENDMENT #4
(06/08/11 – 47) Approved monthly disbursements for May 2011
(06/08/11 – 48) Executive session
(06/08/11 – 49) Adjournment
(07/13/11 – 50) Approval of 6/8/11 minutes
(07/13/11 – 51) Approved BUDGET AMENDMENT #5
(07/13/11 – 52) Approved monthly disbursements for June 2011
(07/13/11 – 53) Permanently adopted Camera Policy from Motion #31
(07/13/11 – 54) Accepted the Long Range Plan
(07/13/11 – 55) Approved C. Berkowitz to sign resolution for
Application of Library Registration
(07/13/11 – 56) Executive Session
(07/13/11 – 57) Adjournment
(08/10/11 – 58) Accepted preliminary budget for 2012
(08/10/11 – 59) Executive Session
(08/10/11 – 60) Adjournment
(09/07/11 – 61) Approval of 7/13/11 minutes
(09/07/11 – 62) Approval of 8/10/11 special meeting minutes
(09/07/11 – 63) Approved BUDGET AMENDMENT#6 & BUDGET TRANSFER #1
(09/07/11 – 64) Approved monthly disbursements for August
(09/07/11 – 65) Approved 2012 Library District Budget
(09/07/11 – 66) Executive session
(09/07/11 – 67) Adjournment
(10/05/11 – 68) Approval of 9/7/11 minutes
(10/05/11 – 69) Approved monthly disbursements for September 2011
(10/05/11 – 70) Approved to move forward on commemorative plaque
(10/05/11 – 71) Approved 2011 Election results
(10/05/11 – 72) Board abstained from voting on 2012 RCLS Preliminary
Budget
(10/05/11 – 73) Rejected Direct Access Plan for 2012-2016
(10/05/11 – 74) Executive session
(10/05/11 – 75) Accepted Librarian & Clerical contract with amendments
(10/05/11 – 76) Executive session
(10/05/11 – 77) Approved part-time salaries based on signing of union
contracts
(10/05/11 – 78) Adjourned