MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
October 7, 2020
I. Attendance
Ms. Martini called the roll.
Present
Mr. Carl Berkowitz, President
Mrs. Tonia Crown, Financial Officer
Mrs. Marianne Sciucco, Vice President
Ms. Linda Martini, Secretary
Mr. Richard C. Bell
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director
Absent
Visitors
None
II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report
III. Discussion and Recommendation
A. Mr. Berkowitz, President, opened the meeting at 5:00pm.
B. Minutes
Ms. Lange moved for adoption of the minutes of the September 2, 2020 meeting. Ms. Sciucco seconded.
Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - (6)
Noes: None
Motion declared approved. (10/7/20 - 52)
C. Visitor Comments/Staff Report Con't.
Mr. Pfisterer wants to express his deep appreciation to Tracy Baretta for assisting him
with our current search for the Librarian III. Tracy & Matt have conducted ten 90 minute
interviews over the course of the past five days.
D. Correspondence
A copy of any correspondence is sent to each Board member and is attached to the official
minutes.
E. President's Report
Mr. Berkowitz said the building is looking good and people are coming in. Discussion
was held on library services.
F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)
G. Financial Officer's Report
No report for October meeting. There will be a report on disbursements at the
November meeting.
H. Committee Reports
Building & Grounds: Mr. Pfisterer received an estimate for repairs to the library's roof
including necessary repairs to the flat rubber section and replacements for broken or
missing decorative tiles. In accordance with our library's procurement policy Matt is
soliciting alternate bids for the project. Matt hopes to have them available for discussion
at the November 2020 meeting.
Construction projects involving the Erie Way Park and municipal parking renovations are
underway in close proximity to the building. It has been difficult at times for staff to
locate parking in close proximity to the building but the impact to patrons has been
minimal to date.
We notified our exterminators due to we had insects. We have not had any more at the
current time.
I. Old Business
The 2019 financial Audit will be tabled to the November meeting.
J. New Business
Ms. Martini moved to extend Library's Fine Free period through June 30, 2021. Mrs.
Crown seconded.
Ayes: Berkowitz, Lange, Martini, Bell, Crown, Sciucco - 6
Noes: None
Motion declared approved. (10/7/20 - 53)
Mrs Crown moved for Ms Linda Martini, to fill the vacant trustee position for 2021.
Ayes: Berkowitz Martini, Lange, Bell, Crown, Sciucco - 6
Noes: None
Motion declared approved. (10/7/20 - 54)
Ms. Lange moved the following: RESOLVED, that the Thrall Public Library District of
Middletown & Wallkill Board of Trustees accept the following results from the
October 6, 2020 Library Budget and Trustee Election.
TRUSTEE TOTALS:
Frances J. Amelio: 98
Robert Smith 90
Write-in: Candice Mezetin: 10
Anthony Langer: 1
Linda Martini: 1
Al Mingione: 1
Mr. Bell seconded:
Ayes: Berkowitz Martini, Lange, Bell, Crown, Sciucco - 6
Noes: None
Motion declared approved. (10/7/20 - 55)
Mr. Bell moved to accept the 2021 RCLS Budget as presented. Mrs. Crown seconded.
Ayes: Berkowitz Martini, Lange, Bell, Crown, Sciucco - 6
Noes: None
Motion declared approved. (10/7/20 - 56)
Ms. Lange moved to go into executive session at 5:31pm to discuss contracts. Mrs.
Crown seconded.
Ayes: Berkowitz Martini, Lange, Bell, Crown, Sciucco - 6
Noes: None
Motion declared approved. (10/7/20 - 57)
Returned from executive session at 5:35pm.
J. New Business Con't.
Mr. Bell moved to ask the Union to rollover the Middletown Thrall Library Union's
agreement for the period of January 1, 2021 through December 31, 2021 due to the
significant challenges we are experiencing due to the COVID 19 pandemic. Mrs.
Sciucco seconded.
Ayes: Berkowitz Martini, Lange, Bell, Crown, Sciucco - 6
Noes: None
Motion declared approved. (10/7/20 - 58)
K. Adjournment
Mrs. Sciucco moved to adjourn the meeting at5:38pm. Mrs. Crown seconded.
Ayes: Berkowitz Martini, Lange, Bell, Crown, Sciucco - 6
Noes: None
Motion declared approved. (10/7/20 - 59)
Respectfully submitted,
Linda Martini, Secretary
TABLE OF MOTIONS
(01/08/20-1) Accepted slate of officers
(01/08/20-2) Designated Middletown Times Herald Record as official newspaper
(01/08/20-3) Designated the Orange Bank and Trust as official bank
(01/08/20-4) Appointed Alex Smith as Library District's Attorney
(01/08/20-5) Adjournment
(01/08/20-6) Approval of adoption of the minutes of the December 11, 2019 meeting
(01/08/20-7) Approved to eliminate late fees for juvenile materials
(01/08/20-8) Extend Long Range Plan through 2020
(01/08/20-9) Adjournment
(02/12/20-10) Approval of adoption of the reorganizational minutes of the 1/8/20 mtg.
(02/12/20-11) Approval of adoption of the minutes of the 1/8/20 mtg.
(02/12/20-12) Amended Rules & Regulations from 8 to 10 yrs. of age
(02/12/20-13) Approval of Children's Room Policies
(02/12/20-14) Approved monthly disbursement for January
(02/12/20-15) Approved $3,544.36 purchase workstation for HVAC & Boilers
(02/12/20-16) Adjournment
(03/11/20-17) Approval of adoption of the minutes of the 2/12/20 meeting
(03/11/20-18) Approved for library close due to coronavirus if Mdtn. Schools close
(03/11/20-19) Approved monthly disbursements for February
(03/11/20-20) Accepted the ICE Policy & Procedure
(03/11/20-21) Adjournment
(04/15/20-22) Approval of adoption of the minutes of the 3/11/20 meeting
(04/15/20-23) Accepted Pandemic Policy
(04/15/20-24) Adopted Thrall Public Library Dist. Of Mdtn. & Wallkill Employees as
part of the Library's Pandemic Response Policy
(04/15/20-25) Adjournment
(05/13/20-26) Approval of adoption of the minutes of the 4/15/20 meeting
(05/13/20-27) Approved monthly disbursements for March
(05/13/20-28) Approved monthly disbursements for April
(05/13/20-29) Approved not more than $4000 to repair Dry System
(05/13/20-30) Approved 2020 Election Timetable
(05/13/20-31) Adjournment
(06/10/20-32) Executive session
(06/10/20-33) Approval of adoption of the minutes with corrections of the 5/13/20 mtg.
(06/10/20-34) Approved monthly disbursements for May
(06/10/20-35) Approved to rescind April motion of Part-Time
(06/10/20-36) Approved 2019 Annual Report to community
(06/10/20-37) Approved to re-open library
(06/10/20-38) Accepted Rules & Regulations for Patrons Conduct due to COVID19 Pandemic
(06/10/20-39) Authorized Matt to send letter to RCLS on behalf of Anita Baumann
(06/10/20-40) Adjournment
(07/08/20-41) Approval of adoption of the minutes of the June 10, 2020 meeting
(07/08/20-42) Accepted 2021 preliminary library district budget
(07/08/20-43) Adjournment
(09/02/20-44) Opened Public Hearing for 2021 Vote
(09/02/20-45) Approved of adoption of the minutes with corrections
(09/02/20-46) Approved monthly disbursement for June
(09/02/20-47) Approved monthly disbursements for July
(09/02/20-48) Approved Budget Transfer #1
(09/02/20-49 Closed Hearing
(09/02/20-50) Approved the 2021 Budget no tax levy increase
(09/02/20-51) Adjournment
(10/07/20-52) Approved of adoption of the minutes of the 9/2/20
(10/07/20-53) Approved to extend Fine Free period through 6/30/21
(10/07/20-54) Approved vacant trustee position for 2021
(10/07/20-55) Approved certification of 2021 Trustee Election Results
(10/07/20-56) Accepted RCLS Budget 2021
(10/07/20-57) Executive Session
(10/07/20-58) Approved to rollover union contract from 1/1/21-12/31/21
(10/07/20-59) Adjournment