MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES October 8, 2008 I. Attendance Ms. Lange called the roll: Present Ms. Marlena Lange, President Mr. Carl Berkowitz, Vice President Mrs. Joan Hutchinson, Secretary (arrived 4:40pm) Mr. Richard C. Bell, Mrs. Lois Ruckert Mr. Kevin J. Gallagher, Director Absent Ms. Barbara Kay, Treasurer, excused Mrs. Rosa Boyd, excused Visitors None II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Ms. Marlena Lange, President, opened the meeting at 4:30pm and led the pledge to the flag. B. Minutes Mr. Berkowitz moved for adoption of the minutes of the September 10, 2008 meeting. Mrs. Ruckert seconded. Ayes: Lange, Bell, Berkowitz, Ruckert – 4 Noes: None Motion declared approved. (10/08/08 – 61) C. Visitor Comments No visitors. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. E. President's Report Ms. Lange announced the RCLS Breakfast on October 17, 2008 and that Mr. Berkowitz and Mr. Bell would be attending. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported that another person stopped in and is interested in volunteering to do home deliveries. G. Treasurer's Report Mr. Gallagher reported on the accounts and balances. Discussion followed. (Report attached to official minutes) H. Library Staff Reports Attached to the official minutes is a written report on the new 24/7 reference service from Mary Flannery Climes. I. Committee Reports Finance Committee: Mr. Bell moved that the Board of Trustees of Middletown Thrall Library amend the 2008 budget to be increased as follows: BUDGET AMENDMENT #8 Add: REVENUE L2705 Gifts & Donations $ 50.00 Received from OLA for Big Read book discussion Add: APPROPRIATIONS: L7410.8425.12.0000.0 Pub./Program/Printing $ 50.00 Mrs. Hutchinson seconded. Ayes: Lange, Berkowitz, Bell, Hutchinson, Ruckert – 5 Noes: None Motion declared approved. (10/08/08 – 62) Mr. Berkowitz moved that the regular monthly disbursements for September 2008 in the amount of $72,215.74 having been audited by Joan Hutchinson and found to be correct, be approved. Mrs. Ruckert seconded. Ayes: Lange, Berkowitz, Hutchinson, Bell, Ruckert – 5 Noes: None Motion declared approved. (10/08/08 – 63) Mrs. Ruckert moved that the Board of Trustees of Middletown Thrall Library accept the following budget transfers: BUDGET TRANSFER #5 1.TO:L7410.8522.12.3904.5 Media-Spanish $407.00 FROM:L7410.8521.12.3817.5 Books-Spanish $407.00 To cover the disbursement of needed ESL DVDs Mrs. Hutchinson seconded. Ayes: Lange, Berkowitz, Hutchinson, Bell, Ruckert – 5 Noes: None Motion declared approved. (10/08/08 – 64) Mrs. Ruckert moved that the Board of Trustees of Middletown Thrall Library amend the 2008 budget to be increased as follows: BUDGET AMENDMENT #7 Add: REVENUE L2765 Bonacic Grant $2,500.00 Add: APPROPRIATIONS L7410.8200.12.0000.0 Equipment $2,500.00 Mr. Berkowitz seconded. Ayes: Lange, Berkowitz, Hutchinson, Bell, Ruckert – 6 Noes: None Motion declared approved. (10/08/08 – 65) Building & Grounds: Ms. Lange reported that the Eagle Scout project is almost completed. The valve was installed in the area above the Children's Room where the leaks have occurred. A contractor came about moving the Union Newsstand. Discussion followed. Discussion was held on space utilization. New office computers have been installed for Kevin, Shelley and Mary Susan. Robert's will be installed shortly. J. Old Business Mr. Gallagher discussed RCLS' new attempt to impose fees on member libraries. Discussion was held on requests for member items to state and federal elected officials in 2009. K. New Business Mr. Berkowitz moved to approve the Library District Tax Rates for 2009 dated October 8, 2008. (Attached to official minutes) Mrs. Hutchinson seconded. Ayes: Lange, Berkowitz, Bell, Hutchinson, Ruckert – 5 Noes: None Motion declared approved. (10/08/08 – 66) Mrs. Hutchinson moved that the Thrall Public Library District of Middletown & Wallkill Board of Trustees accept the following results from the October 7, 2008 Library Budget Election. BUDGET VOTE (with absentee ballots) 145 YES 33 NO TRUSTEES TOTALS: Ruckert, Lois D. 133 Kay, Barbara A. 146 Bell, Richard C. 131 Mr. Berkowitz seconded. Ayes: Lange, Bell, Berkowitz, Hutchinson, Ruckert – 5 Noes: None Motion declared approved. (10/08/08 – 67) Mr. Berkowitz moved to go into executive session at 5:18pm to discuss upcoming labor negotiations. Mrs. Ruckert seconded. Ayes: Lange, Bell, Berkowitz, Hutchinson, Ruckert – 5 Noes: None Motion declared approved. (10/08/08 – 68) The Board returned from executive session at 5:40pm. L. Adjournment Mrs. Ruckert moved to adjourn the meeting at 5:41 pm. Mrs. Hutchinson seconded. Ayes: Lange, Berkowitz, Bell, Hutchinson, Ruckert – 5 Noes: None Motion declared approved. (10/08//08 – 69) Respectfully submitted, Joan Hutchinson, Secretary TABLE OF MOTIONS (01/09/08 - 1) Accepted slate of officers (01/09/08 - 2) Designated Middletown Times Herald Record as official newspaper (01/09/08 - 3) Designated the Orange County Trust Company as official bank (01/09/08 - 4) Reappointed Richard Guertin as Library District Attorney (01/09/08 - 5) Adjournment (01/09/08 - 6) Approval of 12/12/07 minutes (01/09/08 - 7) Executive Session (01/09/08 - 8) Adjournment (02/20/08 – 9) Approval of 1/9/08 reorganization and regular minutes (02/20/08 – 10) Approved DVD collection of foreign film be the Gertrude Mokotoff Collection (02/20/08 – 11) Approved monthly disbursements for December 2007 (02/20/08 – 12) Approve monthly disbursements for January 2008 (02/20/08 – 13) Approved BUDGET TRANSFER #1 (02/20/08 – 14) Approved BUDGET TRANSFER #5 – final transfers for year 2007 (02/20/08 – 15) Approved BUDGET AMENDMENT #9 – purchases made by FOMTL 1/1- 12/31/07 (02/20/08 – 16) Approval of $7250.00 for purchase of piano (02/20/08 – 17) Approved ANSER contract (02/20/08 – 18) Executive session (02/20/08 – 19) Approve for R. Guertin to proceed with change of status for library employee (02/20/08 – 20) Appointed Lois Ruckert to vacant Board seat (02/20/08 – 21) Adjournment (03/12/08 – 22) Approval of 2/20/08 minutes (03/12/08 – 23) Approved monthly disbursements for February 2008 (03/12/08 – 24) Approved BUDGET AMENDMENT #1 (03/12/08 – 25) Approved language change in by-laws under Article III; Section 6 (03/12/08 – 26) Adjournment (04/09/08 – 27) Approval of 3/12/08 minutes (04/09/08 – 28) Approved BUDGET TRANSFER #2 (04/09/08 – 29) Approved monthly disbursements for March 2008 (04/09/08 – 30) Approved Tri-County's bid for compressor (04/09/08 – 31) Approved 2008 election timetable (04/09/08 – 32) Adjournment (05/21/08 – 33) Approval of 4/9/08 minutes (05/21/08 – 34) Approved monthly disbursements for April 2008 (05/21/08 – 35) Approved BUDGET AMENDMENT #2 (05/21/08 – 36) Approved BUDGET TRANSFER #3 (05/21/08 – 37) Approved monthly disbursements for May 2008 (05/21/08 – 38) Approved maternity leave for B. Manigo (05/21/08 – 39) Adjournment (06/11/08 – 40) Approval of 5/21/08 minutes (06/11/08 – 41) Approved BUDGET AMENDMENT #3 (06/11/08 – 42) Approved closing Summitfield Children's Resource Center 7/4/08 (06/11/08 – 43) Adjournment (07/09/08 – 44) Approval of 6/11/08 minutes (07/09/08 – 45) Approved BUDGET AMENDMENT #4 (07/09/08 – 46) Approved proposed 2009 budget (07/09/08 – 47) Executive session (07/09/08 – 48) Adjournment (09/10/08 – 49) Approval of 7/9/08 minutes (09/10/08 – 50) Approved monthly disbursements for June 2008 (09/10/08 – 51) Approved monthly disbursements for July 2008 (09/10/08 – 52) Approved monthly disbursements for August 2008 (09/10/08 – 53) Approved BUDGET TRANSFER #4 (09/20/08 – 54) Approved BUDGET AMENDMENT #5 (09/10/08 – 55) Approved BUDGET AMENDMENT #6 (09/10/08 – 56) Accepted 2009 proposed library budget (09/20/08 – 57) Nominated Carl Berkowitz for vacant seat on RCLS Board (09/10/08 – 58) Executive session (09/10/08 – 59) Disciplinary action for full-time employee (09/10/08 – 60) Adjournment (10/08/08 – 61) Approval of 9/10/08 minutes (10/08/08 – 62) Approved BUDGET AMENDMENT #8 (10/08/08 – 63) Approved monthly disbursements for September 2008 (10/08/08 – 64) Approved BUDGET TRANSFER #5 (10/08/08 – 65) Approved BUDGET AMENDMENT #7 (10/08/08 – 66) Approved 2009 Library Tax Rates (10/08/08 – 67) Approved results from Budget/Trustee Vote 10/7/08 (10/08/08 – 68) Executive session (10/08/08 – 69) Adjournment