MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES

October 8, 2008


I. Attendance
Ms. Lange called the roll:

Present
Ms. Marlena Lange, President
Mr. Carl Berkowitz, Vice President
Mrs. Joan Hutchinson, Secretary (arrived 4:40pm)
Mr. Richard C. Bell,
Mrs. Lois Ruckert
Mr. Kevin J. Gallagher, Director

Absent
Ms. Barbara Kay, Treasurer, excused
Mrs. Rosa Boyd, excused


Visitors
None


II. Agenda
A. Roll Call                  G. Treasurer's Report
B. Minutes                    H. Library Staff Reports
C. Visitor Comments           I. Committee Report
D. Correspondence             J. Old Business
E. President's Report         K. New Business
F. Director's Report          L. Adjournment


III. Discussion and Recommendation
A. Ms. Marlena Lange, President, opened the meeting at 4:30pm and led the pledge to the
flag.

B. Minutes
Mr. Berkowitz moved for adoption of the minutes of the September 10, 2008 meeting. Mrs. Ruckert seconded.

Ayes: Lange, Bell, Berkowitz, Ruckert – 4
Noes: None
Motion declared approved. (10/08/08 – 61)


C. Visitor Comments
No visitors.

D. Correspondence
A copy of all the correspondence sent to each Board member is attached to the official minutes.

E. President's Report
Ms. Lange announced the RCLS Breakfast on October 17, 2008 and that Mr. Berkowitz
and Mr. Bell would be attending.

F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)

Mr. Gallagher reported that another person stopped in and is interested in volunteering to
do home deliveries.

G. Treasurer's Report
Mr. Gallagher reported on the accounts and balances. Discussion followed. (Report
attached to official minutes)

H. Library Staff Reports
Attached to the official minutes is a written report on the new 24/7 reference service from
Mary Flannery Climes.

I. Committee Reports
Finance Committee: Mr. Bell moved that the Board of Trustees of Middletown Thrall
Library amend the 2008 budget to be increased as follows:
BUDGET AMENDMENT #8
Add: REVENUE L2705 Gifts & Donations $ 50.00
Received from OLA for Big Read book discussion

Add: APPROPRIATIONS:
L7410.8425.12.0000.0 Pub./Program/Printing $ 50.00

Mrs. Hutchinson seconded.

Ayes: Lange, Berkowitz, Bell, Hutchinson, Ruckert – 5
Noes: None
Motion declared approved. (10/08/08 – 62)

Mr. Berkowitz moved that the regular monthly disbursements for September 2008 in the
amount of $72,215.74 having been audited by Joan Hutchinson and found to be correct, be
approved. Mrs. Ruckert seconded.

Ayes: Lange, Berkowitz, Hutchinson, Bell, Ruckert – 5
Noes: None
Motion declared approved. (10/08/08 – 63)

Mrs. Ruckert moved that the Board of Trustees of Middletown Thrall Library accept the
following budget transfers:
BUDGET TRANSFER #5
1.TO:L7410.8522.12.3904.5 Media-Spanish $407.00
FROM:L7410.8521.12.3817.5 Books-Spanish $407.00
To cover the disbursement of needed ESL DVDs

Mrs. Hutchinson seconded.
Ayes: Lange, Berkowitz, Hutchinson, Bell, Ruckert – 5
Noes: None
Motion declared approved. (10/08/08 – 64)

Mrs. Ruckert moved that the Board of Trustees of Middletown Thrall Library amend the
2008 budget to be increased as follows:
BUDGET AMENDMENT #7
Add: REVENUE L2765 Bonacic Grant $2,500.00

Add: APPROPRIATIONS L7410.8200.12.0000.0 Equipment $2,500.00

Mr. Berkowitz seconded.

Ayes: Lange, Berkowitz, Hutchinson, Bell, Ruckert – 6
Noes: None
Motion declared approved. (10/08/08 – 65)


Building & Grounds: Ms. Lange reported that the Eagle Scout project is almost
completed.

The valve was installed in the area above the Children's Room where the leaks have
occurred.

A contractor came about moving the Union Newsstand. Discussion followed.

Discussion was held on space utilization.

New office computers have been installed for Kevin, Shelley and Mary Susan. Robert's
will be installed shortly.

J. Old Business
Mr. Gallagher discussed RCLS' new attempt to impose fees on member libraries.

Discussion was held on requests for member items to state and federal elected officials in
2009.

K. New Business
Mr. Berkowitz moved to approve the Library District Tax Rates for 2009 dated October 8,
2008. (Attached to official minutes) Mrs. Hutchinson seconded.
Ayes: Lange, Berkowitz, Bell, Hutchinson, Ruckert – 5
Noes: None
Motion declared approved. (10/08/08 – 66)

Mrs. Hutchinson moved that the Thrall Public Library District of Middletown & Wallkill
Board of Trustees accept the following results from the October 7, 2008 Library Budget
Election.

BUDGET VOTE (with absentee ballots) 145 YES 33 NO

TRUSTEES TOTALS:
Ruckert, Lois D. 133
Kay, Barbara A. 146
Bell, Richard C. 131

Mr. Berkowitz seconded.

Ayes: Lange, Bell, Berkowitz, Hutchinson, Ruckert – 5
Noes: None
Motion declared approved. (10/08/08 – 67)


Mr. Berkowitz moved to go into executive session at 5:18pm to discuss upcoming labor
negotiations. Mrs. Ruckert seconded.

Ayes: Lange, Bell, Berkowitz, Hutchinson, Ruckert – 5
Noes: None
Motion declared approved. (10/08/08 – 68)

The Board returned from executive session at 5:40pm.

L. Adjournment
Mrs. Ruckert moved to adjourn the meeting at 5:41 pm. Mrs. Hutchinson seconded.

Ayes: Lange, Berkowitz, Bell, Hutchinson, Ruckert – 5
Noes: None
Motion declared approved. (10/08//08 – 69)


Respectfully submitted,

Joan Hutchinson, Secretary




















TABLE OF MOTIONS

(01/09/08 - 1) Accepted slate of officers
(01/09/08 - 2) Designated Middletown Times Herald Record as official newspaper
(01/09/08 - 3) Designated the Orange County Trust Company as official bank
(01/09/08 - 4) Reappointed Richard Guertin as Library District Attorney
(01/09/08 - 5) Adjournment
(01/09/08 - 6) Approval of 12/12/07 minutes
(01/09/08 - 7) Executive Session
(01/09/08 - 8) Adjournment
(02/20/08 – 9) Approval of 1/9/08 reorganization and regular minutes
(02/20/08 – 10) Approved DVD collection of foreign film be the Gertrude Mokotoff Collection
(02/20/08 – 11) Approved monthly disbursements for December 2007
(02/20/08 – 12) Approve monthly disbursements for January 2008
(02/20/08 – 13) Approved BUDGET TRANSFER #1
(02/20/08 – 14) Approved BUDGET TRANSFER #5 – final transfers for year 2007
(02/20/08 – 15) Approved BUDGET AMENDMENT #9 – purchases made by FOMTL 1/1- 12/31/07
(02/20/08 – 16) Approval of $7250.00 for purchase of piano
(02/20/08 – 17) Approved ANSER contract
(02/20/08 – 18) Executive session
(02/20/08 – 19) Approve for R. Guertin to proceed with change of status for library employee
(02/20/08 – 20) Appointed Lois Ruckert to vacant Board seat
(02/20/08 – 21) Adjournment
(03/12/08 – 22) Approval of 2/20/08 minutes
(03/12/08 – 23) Approved monthly disbursements for February 2008
(03/12/08 – 24) Approved BUDGET AMENDMENT #1
(03/12/08 – 25) Approved language change in by-laws under Article III; Section 6
(03/12/08 – 26) Adjournment
(04/09/08 – 27) Approval of 3/12/08 minutes
(04/09/08 – 28) Approved BUDGET TRANSFER #2
(04/09/08 – 29) Approved monthly disbursements for March 2008
(04/09/08 – 30) Approved Tri-County's bid for compressor
(04/09/08 – 31) Approved 2008 election timetable
(04/09/08 – 32) Adjournment
(05/21/08 – 33) Approval of 4/9/08 minutes
(05/21/08 – 34) Approved monthly disbursements for April 2008
(05/21/08 – 35) Approved BUDGET AMENDMENT #2
(05/21/08 – 36) Approved BUDGET TRANSFER #3
(05/21/08 – 37) Approved monthly disbursements for May 2008
(05/21/08 – 38) Approved maternity leave for B. Manigo
(05/21/08 – 39) Adjournment
(06/11/08 – 40) Approval of 5/21/08 minutes
(06/11/08 – 41) Approved BUDGET AMENDMENT #3
(06/11/08 – 42) Approved closing Summitfield Children's Resource Center 7/4/08
(06/11/08 – 43) Adjournment
(07/09/08 – 44) Approval of 6/11/08 minutes
(07/09/08 – 45) Approved BUDGET AMENDMENT #4
(07/09/08 – 46) Approved proposed 2009 budget
(07/09/08 – 47) Executive session
(07/09/08 – 48) Adjournment
(09/10/08 – 49) Approval of 7/9/08 minutes
(09/10/08 – 50) Approved monthly disbursements for June 2008
(09/10/08 – 51) Approved monthly disbursements for July 2008
(09/10/08 – 52) Approved monthly disbursements for August 2008
(09/10/08 – 53) Approved BUDGET TRANSFER #4
(09/20/08 – 54) Approved BUDGET AMENDMENT #5
(09/10/08 – 55) Approved BUDGET AMENDMENT #6
(09/10/08 – 56) Accepted 2009 proposed library budget
(09/20/08 – 57) Nominated Carl Berkowitz for vacant seat on RCLS Board
(09/10/08 – 58) Executive session
(09/10/08 – 59) Disciplinary action for full-time employee
(09/10/08 – 60) Adjournment
(10/08/08 – 61) Approval of 9/10/08 minutes
(10/08/08 – 62) Approved BUDGET AMENDMENT #8
(10/08/08 – 63) Approved monthly disbursements for September 2008
(10/08/08 – 64) Approved BUDGET TRANSFER #5
(10/08/08 – 65) Approved BUDGET AMENDMENT #7
(10/08/08 – 66) Approved 2009 Library Tax Rates
(10/08/08 – 67) Approved results from Budget/Trustee Vote 10/7/08
(10/08/08 – 68) Executive session
(10/08/08 – 69) Adjournment