MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
October 8, 2014
I. Attendance
Ms. Lange called the roll.
Present
Mrs. Lois Ruckert, President
Mrs. Tonia Crown, Vice President
Ms. Barbara Kay, Treasurer
Ms. Marlena Lange, Secretary
Mrs. Rosa Boyd
Mr. Richard C. Bell
Mr. Carl Berkowitz
Mr. Matthew Pfisterer, Director
Absent
None
Visitors
No visitors
II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report
III. Discussion and Recommendation
A. Mrs. Lois Ruckert, President, opened the meeting at 7:00pm and led the pledge to the flag.
B. Minutes
Mr. Berkowitz moved for adoption of the minutes of the September 10, 2014 meeting.
Mrs. Boyd seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Kay, Lange, Boyd - 7
Noes: None
Motion declared approved. (10/08/14 - 63)
C. Visitor Comments
No comments.
D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.
E. President's Report
Mrs. Ruckert reminded the Board of the two workshops being held at RCLS.
F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)
Mr. Pfisterer announced that Linda Pedersen was hired for the Principal Library Clerk
position. Her first day will be October 20, 2014.
Mr. Berkowitz moved to go into executive session at 7:12pm to discuss personnel. Mrs.
Boyd seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Kay, Lange, Boyd - 7
Noes: None
Motion declared approved. (10/08/14 - 64)
The Board returned from executive session at 7:17pm.
G. Financial Officer's Report
Mr. Pfisterer reported on the accounts and balances. (Attached to official minutes)
H. Committee Reports
Finance Committee: Ms. Kay moved that the regular monthly disbursements for
September 2014 in the amount of $64,555.30 having been audited by Tonia Crown and
found to be correct, be approved.
BUDGET AMENDMENT #7
Resolved that the Board of Trustees of Middletown Thrall Library amend the
2014 budget to be increased as follows:
ADD
Revenue L2705 Donations
C. Mattern $ 25.00
"copy fee" donation
APPROPRIATIONS
L7410.8425.12.0000.0 Adult Program $ 25.00
Ms. Lange seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Kay, Lange, Boyd - 7
Noes: None
Motion declared approved. (10/08/14 - 65)
Building & Grounds: Ms. Lange reported on Building & Grounds.
Mr. Pfisterer has spoken with representatives of Armistead Mechanical and ASTAR to
request bids for the replacement of our boilers. He is awaiting bids from both companies
on the project and have received no additional bids on the project.
Our Head Custodian has constructed a new table for several of the public computers on
the library's first floor. He will install it shortly.
There have been no further incidents of insect infested materials returned to the library
and the building remains free of infestation.
Our Head Custodian is proposing to repair the ornamental cast iron decorative gutter
downspout support that was damaged when it was struck by a vehicle. His repair will
require that the piece be cut to form square edges and the two pieces re-affixed.
I. Old Business
No report
J. New Business
Mr. Bell moved the following: RESOLVED, that the Thrall Public Library District of
Middletown & Wallkill Board of Trustees accept the following results from the October 7,
2014 Library Budget and Trustee election.
BUDGET VOTE (with absentee ballots) 121 YES 38 NO
TRUSTEES TOTALS:
Carl S. Berkowitz 127
Write-in: Steven Keeler 1
Mrs. Boyd seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Kay, Lange, Boyd - 7
Noes: None
Motion declared approved. (10/08/14 - 66)
Discussion was held on the RCLS 2015 Budget.
Mrs. Ruckert moved to go into executive session at 7:49 to discuss a legal matter. Ms.
Kay seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Kay, Lange, Boyd - 7
Noes: None
Motion declared approved. (10/08/14 - 67)
The Board returned from executive session at 8:00pm.
The Board tabled voting on the RCLS 2015 Budget until the November meeting.
L. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 8:02pm. Ms. Lange seconded.
Ayes: Ruckert, Bell, Berkowitz, Kay, Crown, Lange, Boyd - 7
Noes: None
Motion declared approved. (10/08/14 -68)
Respectfully submitted,
Marlena Lange, Secretary
TABLE OF MOTIONS
(01/08/14 - 1) Accepted slate of officers
(01/08/14 - 2) Designated Middletown Times Herald Record as official newspaper
(01/08/14 - 3) Designated the Orange County Trust Company as official bank
(01/08/14 - 4) Designated Stifel-Nicholas as Investment Firm
(01/08/14 - 5) Appointed Robert Isseks as Library District's Attorney
(01/08/14 - 6) Adjournment
(01/08/14 - 7) Approval of 12/11/13 minutes
(01/08/14 - 8) Approved President, Treasurer & Library Director as signatories to Orange
County Trust Bank
(01/08/14 - 9) Amended #8 motion to include R. Boyd as trustee signatory
(01/08/14 - 10) Adjournment
(02/12/14 - 11) Approval of 1/8/14 re-organizational minutes
(02/12/14 - 12) Approval of 1/8/14 regular minutes
(02/12/14 - 13) Approved BUDGET AMENDMENT #10 (12/31/13); monthly
disbursements for 12/13; BUDGET AMENDMENT #1 (2/12/14);
monthly disbursements for 1/14
(02/12/14 - 14) Executive session
(02/12/14 - 15) Returned from executive session
(02/12/14 - 16) Approved to follow through discussion in executive session
(02/12/14 - 17) Adjournment
(03/12/14 - 18) Approval of 2/24/14 minutes
(03/12/14 - 19) Approved monthly disbursements for 2/14; BUDGET TRANSFER #5 (12/31/13)
(03/12/14 - 20) Approved BUDGET AMENDMENT #2 (3/12/14)
(03/12/14 - 21) Accepted NYS Annual Report for 2013
(03/12/14 - 22) Adopted revision to smoking policy
(03/12/14 - 23) Adopted Children's Room Use Policy
(03/12/14 - 24) Executive session
(03/12/14 - 25) Adjournment
(03/27/14 - 26) Executive session
(03/27/14 - 27) Proceed what was discussed in executive session
(03/27/14 - 28) Adjournment
(04/09/14 - 29) Executive session
(04/09/14 - 30) Approved procedures as discussed in executive session
(04/09/14 - 31) Approved reg. mtg. minutes 3/12/14 & spec. mtg. minutes 3/27/14
(04/09/14 - 32) Approved BUDGET AMENDMENT #3
(04/09/14 - 33) Approved monthly disbursements for March 2014; BUDGET TRANSFER #1
(04/09/14 - 34) Approved 2014 election timetable
(04/09/14 - 35) Adjournment
(05/15/14 - 36) Approval of 4/9/14 minutes
(05/15/14 - 37) Approved monthly disbursement for April 2014
(05/15/14 - 38) Approved BUDGET TRANSFER #6
(05/15/14 - 39) Resolution that term Treasurer be changed to Financial Officer
(05/15/14 - 40) Executive session
(05/15/14 - 41) Adjournment
(06/11/14 - 42) Approval of 5/15/14 minutes
(06/11/14 - 43) Approved monthly disbursements for May 2014 & BUDGET AMENDMENT # 4
(06/11/14 - 44) Accepted changes to By-Laws for financial officer
(06/11/14 - 45) Approved letter nominating c. Berkowitz to RCLS Board
(06/11/14 - 46) Adjournment
(07/09/14 - 47) Approval of 6/11/14 minutes with a correction
(07/09/14 - 48) Approved monthly disbursements for June 2014 & BUDGET AMENDMENT #5
(07/09/14 - 49) Executive session
(07/09/14 - 50) Approved proposed Amendments to By-Laws
(07/09/14 - 51) Approved NYS Override Amendment
(07/09/14 - 52) Accepted proposed 2015 preliminary Budget
(07/09/14 - 53) Adjournment
(09/10/14 - 54) Opened Public Hearing for 2015 Budget
(09/10/14 - 55) Approval of 7/9/14 minutes
(09/10/14 - 56) Approval monthly disbursements for July and August 2014
(09/10/14 - 57) Approved BUDGET AMENDMENT #6
(09/10/14 - 58) Closed Public Hearing
(09/10/14 - 59) Accepted amendments to By-Laws
(09/10/14 - 60) Executive Session
(09/10/10 - 61) Board supports Heritage Trail
(09/10/14 - 62) Adjournment
(10/08/14 - 63) Approval of 9/10/14 minutes
(10/08/14 - 64) Executive session
(10/08/14 - 65) Approved monthly disbursements for Sept.; BUDGET AMENDMENT #7
(10/08/14 - 66) Certified Election
(10/08/14 - 67) Executive session
(10-08-14 - 68) Adjournment