MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES October 12, 2022 I. Attendance Ms. Lange, called the roll Present Mrs. Tonia Crown, Financial Officer Mrs. Marianne Sciucco, Vice President Ms. Marlena Lange, Secretary Mr. Carl Berkowitz Bishop Robert Smith Mr. Matthew Pfisterer, Director Absent Mr. Richard C. Bell, President (Excused) Ms. Frances Amelio (Excused) Visitors None II. Pledge of Allegiance III. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report IV. Discussion and Recommendation A. Mr. Pfisterer, Director, opened the meeting at 5:02pm. B. Minutes Mr. Berkowitz moved for the adoption of the minutes of the August 30, 2022 Special Meeting. Bishop Smith seconded. Ayes: Berkowitz, Sciucco, Lange, Crown, Bishop Smith – (5) Noes: None Motion declared approved. (10/12/22-63) Bishop Smith moved for adoption of the minutes for the September 14, 2022 monthly meeting. Ms. Lange seconded. Ayes: Berkowitz, Sciucco, Lange, Crown, Bishop Smith – (5) Noes: None Motion declared approved. (10/12/22-64) C. Visitor Comments/Staff Report None D. Correspondence None E. President's Report None F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Added, Mr. Pfisterer thanked Mr. Berkowitz for his years of service and advice while on the Board of Trustees. Mr. Pfisterer also advised that the NYS Construction Grant, for the new phone system, is currently under review. Once we get back notification, we will contact Phone Provider to start upgrades. The possibility of the new Minisink Library was talked about, as well as the $15,000 funding secured by Senator James Skoufis for Youth Programming. G. Financial Officer's Report Mr. Berkowitz moved that the regular monthly disbursements for September, 2022 in the amount of $116,376.00 having been audited by Ms. Marianne Sciucco and found to be correct, be approved. Ms. Lange seconded. Ayes: Berkowitz, Sciucco, Lange, Crown, Bishop Smith – (5) Noes: None Motion declared approved. (10/12/22-65) H. Committee Report Building & Grounds: We have received a proposal from our roofing contractor for emergency repairs in the amount of $18,850. These repairs are necessary after new leaks were recently discovered in Reference, first floor main stairway and Circulation office areas of the building. Ms. Lange moved to set aside $20,000 for the emergency repairs. Mrs. Crown seconded. Ayes: Berkowitz, Sciucco, Lange, Crown, Bishop Smith – (5) Noes: None Motion declared approved. (10/12/22-66) I have solicited bids from plumbers to replace the sinks in the Library's first floor restrooms. Our current sinks lack the support necessary to prevent them from coming off of their mounts in the event that someone leans or sits on them. I recommend that we move forward with a proposal that will provide a support structure behind the existing walls to which the new sinks will be mounted. The existing wall will be replaced by either a composite material (Melamine) or with Stainless Steel. The new sinks will maintain our compliance with provisions of the "American with Disabilities Act." Mr. Berkowitz moved to allocate $7250 Stainless Steel proposal. Ms. Lange seconded. Ayes: Berkowitz, Sciucco, Lange, Crown, Bishop Smith – (5) Noes: None Motion declared approved. (10/12/22-67) I have been told that I will be receiving the report from the HVAC engineering firm in the next few days. I will schedule a meeting once we have received the report. Our exterminators have reported that we are currently not experiencing any infestation issues in the building. I. Old Business Mr. Berkowitz moved to accept the RCLS 2023 Operating Budget. Bishop Smith seconded. Ayes: Berkowitz, Sciucco, Lange, Crown, Smith – (5) Noes: None Motion declared approved. (10/12/22-68) J. New Business Mrs. Crown moved the following: RESOLVED, that the Thrall Public Library District of Middletown & Wallkill Board of Trustees accept the following results from the October 11, 2022 Library Budget and Trustee Election. BUDGET VOTE (with absentee ballots) 144 YES 60 NO TRUSTEES TOTALS: Susan Wyman 136 Shelley Milburn 124 Evelyn Ortega 108 Write –In: None Ms. Lange seconded. Ayes: Berkowitz, Sciucco, Lange, Crown, Smith – (5) Noes: None Motion declared approved. (10/12/22-69) PAGE 4 Mr. Berkowitz moved to go into Executive Session at 5:37pm to discuss contract Negotiations. Mrs. Crown seconded. Ayes: Berkowitz, Sciucco, Lange, Crown, Smith – (5) Noes: None Motion declared approved. (10/12/22-70) Executive Session Ended at 5:46pm. Ms. Lange moved to accept the Memorandum of Understanding from the Staff Negotiation Team and authorize the Vice President, Mrs. Sciucco, to sign it. Bishop Smith seconded. Ayes: Berkowitz, Sciucco, Lange, Crown, Smith – (5) Noes: None Motion declared approved. (10/12/22-71) K. Adjournment Mr. Berkowitz moved to adjourn the meeting at 5:47pm. Mrs. Crown seconded. Ayes: Berkowitz, Sciucco, Crown, Smith, Lange – (5) Noes: None Motion declared approved. (10/12/22-72) Respectfully Submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/12/21-1) Accepted slate of officers (01/12/21-2) Designated Middletown Times Herald Record as official newspaper (01/12/21-3) Designated the Orange Bank and Trust as official bank (01/12/21-4) Appointed Alex Smith & Elizabeth Hunter as Library District's Attorney (01/12/21-5) Designated Nugent & Haeussler, P.C. Audit Firm (01/12/21-6) Adjournment (01/12/21-7) Approval of adoption of the minutes of the 12/8/21 meeting, with corrections (01/12/21-8) Executive Session (01/12/21-9) Approved increase of Part Time Staff's wages (01/12/21-10) Approved increase of Administrative wages (01/12/21-11) Adjournment (02/09/22-12) Approval of adoption of the minutes of the 01/12/22 Reorganizational Minutes, with corrections (02/09/22-13) Approval of adoption of the minutes of the 01/12/22 monthly meeting (02/09/22-14) Approved monthly disbursements for December 2021 (02/09/22-15) Approved monthly disbursements for January 2022 (02/09/22-16) Discussion of Library participation in the Kiwanis Plastic Bag Recycling Program (02/09/22-17) Executive Session (02/09/22-18) Adjournment (03/09/22-19) Approval of adoption of the minutes of the 02/09/22 meeting (03/09/22-20) Approved 2021 Budget Transfer #5 (03/09/22-21) Approved 2021 Budget Transfer #6 (03/09/22-22) Executive Session (03/09/22-23) Adjournment (04/13/22-24) Approval of adoption of the minutes of the 03/09/22 meeting (04/13/22-25) Executive Session (04/13/22-26) Approved 2021 Budget Transfer #7 (04/13/22-27) Approved monthly disbursements for February 2022 (04/13/22-28) Approved monthly disbursements for March 2022 (04/13/22-29) Approval of the Annual Report to the Community (04/13/22-30) Adjournment (05/11/22-31) Approval of adoption of the minutes of the 04/13/22 monthly meeting (05/11/22-32) Approved monthly disbursements for April 2022 (05/11/22-33) Approved 2022 Budget Transfer #2 (05/11/22-34) Approved 2022 Budget Transfer #3 (05/11/22-35) Executive Session (05/11/22-36) Adjournment (06/08/22-37) Approval of adoption of the minutes of the 05/11/22 monthly meeting (06/08/22-38) Executive Session (06/08/22-39) Approved 2022 Budget Transfer #1 (06/08/22-40) Approved 2022 Budget Transfer #4 (06/08/22-41) Adjournment (08/30/22-42) Executive Session (08/30/22-43) Approval to move forward with the NYS Construction Grant TelephoneSystem Proposal (08/30/22-44) Adjournment (07/13/22-45) Approval of adoption of the minutes of the 06/08/22 meeting (07/13/22-46) Approved monthly disbursements for June 2022 (07/13/22-47) Approval of Extension of Fine Free Checkout (07/13/22-48) Approval of Motion to Override NYS Tax Cap for 2023 (07/13/22-49) Approval of the Motion to Accept the Proposed Library Budget for 2023 (07/13/22-50) Executive Session (07/13/22-51) Adjournment (09/14/22-52) Open Discussion for the Public Meeting for the 2023 Budget Vote (09/14/22-53) Approval of adoption of the minutes of the 07/13/22 monthly meeting (09/14/22-54) Authorization of Scannex purchase (09/14/22-55) Authorization of payment for moving of the Newsstand (09/14/22-56) Approved monthly disbursements for August 2022 (09/14/22-57) Approved monthly disbursements for July 2022 (09/14/22-58) Closing of the Public Budget Hearing (09/14/22-59) Approval of the RCLS IT Services Agreement (09/14/22-60) Approval of the 2023 Library Budget (09/14/22-61) Executive Session (09/14/22-62) Adjournment (10/12/22-63) Approval of adoption of the minutes of the 08/30/22 special meeting (10/12/22-64) Approval of adoption of the minutes of the 09/14/22 monthly meeting (10/12/22-65) Approved monthly disbursements for September, 2022 (10/12/22-66) Approval of proposal for roof repairs (10/12/22-67) Approval of proposal for ADA Compliant First Floor Restroom Repairs (10/12/22-68) Approved RCLS 2023 Operation Budget (10/12/22-69) Approved Certification of the October 11, 2022 Library Budget and Trustee Election (10/12/22-70) Executive Session (10/12/22-71) Approved to accept and sign the Memorandum of Understanding from the Staff Negotiation Team (10/12/22-72) Adjournment