MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


October 13, 2004

I. Attendance
Ms. Lange called the roll:

Present
Mr. Carl Berkowitz, President
Mr. Richard C. Bell, Vice President
Ms. Marlena Lange, Secretary
Mrs. Rosa Boyd, Treasurer
Mrs. Joan Hutchinson
Ms. Eileen Connolly (arrived at 7:23pm)
Mr. Kevin J. Gallagher, Director

Visitors

II. Agenda
A. Roll Call            G. Treasurer’s Report
B. Minutes              H. Library Staff Reports
C. Visitor Comments     I. Committee Report
D. Correspondence       J. Old Business
E. President’s Report   K. New Business
F. Director’s Report    L. Adjournment

III. Discussion and Recommendation
A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm
and led the pledge to the
flag.

Mr. Berkowitz read a letter of resignation from the position
of Trustee from Sally Taylor.
(Letter attached to official minutes)


B. Minutes
Mrs. Boyd moved for adoption of the minutes of September 8,
2004 with a correction on page 2, section C. It should read
“renovation” not “history” of the cemetery. Ms. Lange
seconded.

Ayes: Berkowitz, Bell, Lange, Hutchinson, Boyd – 5
Noes: None
Motion declared approved. (10/13/04 – 69)

Mr. Bell moved for adoption of the special meeting minutes of
September 21, 2004. Ms.
Lange seconded.

Ayes: Berkowitz, Bell, Lange, Hutchinson, Boyd – 5
Noes: None
Motion declared approved. (10/13/04 – 70)

Ms. Lange moved for adoption of the special meeting minutes of
October 5, 2004. Mrs.
Hutchinson seconded.

Ayes: Berkowitz, Bell, Lange, Boyd, Hutchinson – 5
Noes: None
Motion declared approved. (10/13/04 – 71)

C. Visitor Comments
No comments.

D. Correspondence
A copy of all the correspondence sent to each Board member is
attached to the official minutes.

E. President’s Report
Mr. Berkowitz distributed copies of a statement he made to the
New York State Assembly Standing Committee on Library and
Education Technology.

F. Director’s Report
Mr. Gallagher reported on the circulation and ILL report.
(Report attached to official
minutes)

Mr. Gallagher reported that he received a call from the Town
of Wallkill that they couldn’t find the key to the book drop.
They needed the key because they had a bomb threat called in
and needed to check the book drop.


G. Treasurer’s Report
Mr. Gallagher reported on the accounts and balances.
Discussion followed. (Report attached to the official minutes)

H. Library Staff Reports
No report.

I. Committee Reports
Building & Grounds Committee: Mr. Gallagher reported that
someone came to look at the roof and we are expecting an
estimate soon.

Mr. Gallagher reported that we did get samples of carpeting
and we are waiting for estimates on some of the samples.

Finance Committee: Mrs. Boyd moved that the regular monthly
disbursements for August, 2004 in the amount of $63,115.56
having been audited by Richard Bell and found to be correct,
be approved. Ms. Lange seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Boyd, Connolly – 6
Noes: None
Motion declared approved. (10/13/04 – 72)

Mrs. Boyd moved that the regular monthly disbursements for
September, 2004 in the amount of $56,206.90 having been
audited by Carl Berkowitz and found to be correct, be
approved. M. Connelly seconded.

Ayes: Berkowitz, Bell, Hutchinson, Boyd, Lange, Connolly – 6
Noes: None
Motion declared approved. (10/13/04 – 73)

J. Old Business
No report.


K. New Business
The Board discussed the 2005 district tax rates. (Tax rates
attached to official minutes)

Mr. Bell moved to accept the attached library district tax
rates for 2005. Mrs. Boyd seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Boyd, Connolly – 6
Noes: None
Motion declared approved. (10/13/04 – 74)

Ms. Connelly moved to close the library on December 24th and
25th, a half day on December 31st, and close January 1, 2005.
Mrs. Hutchinson seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Boyd, Connolly – 6
Noes: None
Motion declared approved. (10/13/04 – 75)


Ms. Lange moved to go into executive session at 8:14pm for the
purpose of labor negotiations. Ms. Connelly seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Boyd, Connolly – 6
Noes: None
Motion declared approved. (10/13/04 – 76)

The Board returned from executive session at 8:35pm.

Ms. Connelly moved that the agreement for the clerks and
custodians and the agreement for the librarians association be
reviewed by legal counsel and pending legal approval,
submitted for signature by both associations and the President
is authorized to sign after legal review and organizations
sign. Mrs. Boyd seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Boyd, Connolly – 6
Noes: None
Motion declared approved. (10/13/04 – 77)

Ms. Connelly moved to increase part-time clerical and
librarian staff to have the same pay raise as provided for the
full-time staff and to be retroactive. Mrs. Hutchinson
seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Boyd, Connolly – 6
Noes: None
Motion declared approved. (10/13/04 – 78)

K. New Business
Ms. Connelly moved that we sign the contract with Benjamin
Enterprises contingent on a couple of conditions we had
offered to Kevin. Such as bonding, recommendations in the
contract are built around actual staff here and the escape
clause if the library district is unsatisfied with the
service. Ms. Lange seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Boyd, Connolly – 6
Noes: None
Motion declared approved. (10/13/04 – 79)

L. Adjournment
Mrs. Hutchinson moved to adjourn the meeting at 8:40pm. Mrs.
Boyd seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Boyd, Connolly - 6
Noes: None
Motion declared approved. (10/13/04 - 80)


Respectfully submitted,
Marlena Lange, Secretary























TABLE OF MOTIONS

(01/14/04 - 1) Accepted slate of officers
(01/14/04 - 2) Designated Middletown Times Herald Record as
official newspaper
(01/14/04 - 3) Accepted resolution to open bank account at
Orange County Trust Company
(01/14/04 - 4) Approval of 12/10/03 minutes
(01/14/04 - 5) Approval of disbursements for November 2003
(01/14/04 - 6) Approval of payroll register of deductions for
10/29, 11/12 & 11/26/03
(01/14/04 - 7) Approved manual checks for October 2003
(01/14/04 - 8) Approval of disbursements for December 2003
(01/14/04 - 9) Approval of payroll register of deductions for
12/10 & 12/19/03
(01/14/04 - 10) Approved Budget Transfer #1
(01/14/04 - 11) Approved to rollover Walts CD for 30 days
(01/14/04 - 12) Resolution authorizing Board Pres. & Exec.
Director to execute necessary documents & pay the necessary
fees
(01/14/04 - 13) Executive Session
(01/14/04 - 14) Adjournment
(03/10/04 – 15) Approval of 1/14/04 minutes
(03/10/04 – 16) Approval of regular monthly disbursements for
3/2/04
(03/10/04 – 17) Approval of manual checks for January 2004
(03/10/04 – 18) Approved budget transfer #2
(03/10/04 – 19) Approved savings account be closed and
transfer funds to money market account
(03/10/04 – 20) Approved two accounts at Bank of New York be
closed and transferred to
money market account at Orange County Trust
(03/10/04 – 21) Resolution on vehicles parked overnight on
Thrall Library property
(03/10/04 – 22) Replacement for vacant Board seat
(03/10/04 – 23) Pay membership to OLA
(03/10/04 – 24) Executive session
(03/10/04 – 25) Adjournment
(04/14/04 – 26) Approval of 3/10/04 minutes
(04/14/04 – 27) Executive Session
(04/14/04 – 28) Approval of disbursements for 3/26/04
(04/14/01 – 29) Approved submitting documents for Parent &
Child Genealogy & Local History Grant
(04/14/04 – 30) Authorized donation of old chairs to local
non-profit group
(04/14/04 – 31) Adjournment
(05/12/04 – 32 Approval of 4/14/04 minutes
(05/12/04 – 33) Approval of disbursements for April 2004
(05/12/04 – 34) Approval of timetable for 2004 election
(05/12/04 – 35) Approved summer schedule
(05/12/04 – 36) Executive session
(05/12/04 – 37) Adjournment
(06/09/04 – 38) Approval of 5/12/04 minutes
(06/09/04 – 39) Approval of disbursements for May 2004
(06/09/04 - 40) Approved Budget Amendment #1
(06/09/04 – 41) Approved Budget Transfer #3
(06/09/04 – 42) Approved policy for banning cell phones
(06/09/04 – 43) Approved policy for Seasonal Borrowing Cards
(06/09/04 – 44) Executive Session
(06/09/04 – 45) Adjournment
(07/14/04 – 46) Approval of 6/9/04 minutes
(07/14/04 – 47) Executive Session
(07/14/04 – 48) Approval of disbursements for June 2004
(07/14/04 – 49) Extend Summitfield hours to 12:30-5
(07/14/04 – 50) Executive Session
(07/14/04 – 51) Adjournment
(07/28/04 – 52) Executive session
(07/28/04 – 53) Adjournment
(09/08/04 – 54) Approval of 7/14/04 minutes
(09/08/04 – 55) Approval of 7/28/04 special meeting minutes
(09/08/04 – 56) Approval of disbursements for July 2004
(09/08/04 – 57) Approved Budget Amendment #2
(09/08/04 – 58) Approved Revenue Amendment #1
(09/08/04 – 59) Approved Budget Transfer #4
(09/08/04 – 60) Accepted a proposed budget for 2005
(09/08/04 – 61) Executive Session
(09/08/04 – 62) Approved to support resolution from
negotiating committee
(09/08/04 – 63) Adjournment
(09/21/04 – 64) Executive session
(09/21/04 – 65) Adjournment
(10/05/04 – 66) Approved Election Results
(10/05/04 – 67) Executive Session
(10/05/04 – 68) Adjournment
(10/13/04 – 69) Approval of 9/8/04 minutes
(10/13/04 0 70) Approval of 9/21/04 special meeting minutes
(10/13/04 – 71) Approval of 10/5/04 special meeting minutes to
accept election results
(10/13/04 – 72) Approval of disbursements for August 2004
(10/13/04 – 73) Approval of disbursements for September 2004
(10/13/04 – 74) Approved 2005 library district tax rates
(10/13/04 – 75) Approved holiday schedule
(10/13/04 – 76) Executive session
(10/13/04 – 77) Approved labor contracts pending legal review
(10/13/04 – 78) Approved part-time pay raises
(10/13/04 – 79) Approved proposal for weekend security
(10/13/04 – 80) Adjournment