MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES October 13, 2005 I. Attendance Ms. Lange called the roll: Present Mr. Richard C. Bell, Vice President Mrs. Rosa Boyd, Treasurer Ms. Marlena Lange, Secretary Mrs. Joan Hutchinson Ms. Barbara Kay Mr. Kevin J. Gallagher, Director Absent Mr. Carl Berkowitz, President Ms. Eileen Connolly Visitors None II. Agenda A. Roll Call G. Treasurer’s Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President’s Report K. New Business F. Director’s Report L. Adjournment III. Discussion and Recommendation A. Mr. Richard Bell, Vice President, opened the meeting at 7:02pm and led the pledge to the flag. B. Minutes Ms. Kay moved for adoption of the minutes of the September 14, 2005 meeting. Mrs. Boyd seconded. Ayes: Bell, Boyd, Lange, Hutchinson, Kay – 5 Noes: None Motion declared approved. (10/13/05 – 57) C. Visitor Comments No comments. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. E. President’s Report No report. F. Director’s Report (A copy of the Director’s Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported that the Empire Plan’s latest proposal for 2006 rates are 8.6%. Mr. Gallagher reported that he received a proposal from Koby Security Solutions for part- time security in the amount of $7472.00 which is about the same as Benjamin Enterprises. Discussion was held on the problems with the on-line system. G. Treasurer’s Report Mr. Gallagher reported on the accounts and balances. Discussion followed. (Report attached to the official minutes) H. Library Staff Reports No report. I. Committee Reports Building & Grounds Committee: Ms. Lange reported that we had a couple of leaks in the roof with all the rain. Discussion followed. Mr. Gallagher reported on the front door locks. Discussion followed. The Board discussed the heating/cooling system. Finance Committee: No report. Planning Committee: No report. J. Old Business No report. K. New Business Ms. Boyd moved the following: RESOLVED, that the Thrall Public Library District of Middletown & Wallkill Board of Trustees accept the following results from the October 11, 2005 Library Budget Election. BUDGET VOTE (with absentee ballots) 161 YES 61 NO TRUSTEES TOTALS: Eileen Connolly 175 Joan C. Hutchinson 177 Write-in: Ralph Russo 1 Annie Rabbitt 1 Ms. Kay seconded. Ayes: Bell, Boyd, Hutchinson Kay, Lange – 5 Noes: None Motion declared approved. (10/13/05 – 58) The Board discussed the hours for Christmas Eve. Ms. Lange moved that the library hours on December 24, 2005 be 10:00- 2:00. Mrs. Hutchinson seconded. Ayes: Bell, Hutchinson, Kay, Lange – 4 Noes: Boyd - 1 Motion declared approved. (10/13/05 – 59) Ms. Kay moved to adopt the tax levy of $2,194,379.60 as broken out in the library tax rates for 2006. Mrs. Boyd seconded. MUNICIPALITY TAX LEVY APPROX. TAX RATE CHANGE Middletown $849,625.31 $3.720357 +11.45% Goshen $ 488.49 .958504 -2.62% Mount Hope $1532.58 $1.029147 +1.17% Wallkill $1,295,976.03 $2.702227 -.004% Wawayanda $46,757.19 .900994 -3.09% TOTAL $2,194,379.60 (Goshen this year is listed as only having one parcel in the library district. In 2005 there were two parcels listed within the district.) Ayes: Bell, Boyd, Hutchinson, Kay, Lange – 5 Noes: None Motion declared approved. (10/13/05 – 60) K. New Business Con’t. The Board discussed the payment of the third quarter ANSER bill in full. Mr. Gallagher reported that the Executive Board of the RCLS Directors Association, at the request of several directors, will be examining the question of whether some kind of financial relief should be given to member libraries for the poor performance of the online system during the third quarter of this year. Ms. Kay moved not to pay any portion other than telecommunications for ANSER and the balance is to be paid before any penalty is incurred. Ms. Lange seconded. Discussion followed. Ayes: Bell, Boyd, Hutchinson, Lange Kay – 5 Noes: None Motion declared approved. (10/13/05 – 61) The Board discussed sending a letter to library staff to begin negotiations on new labor contracts. Discussion was held on the draft of the Rules & Regulations. Mr. Gallagher asked the Board to look the revisions over and let him know if they have any comments. L. Adjournment Mrs. Boyd moved to adjourn the meeting at8:406pm. Mrs. Hutchinson seconded. Ayes: Bell, Hutchinson, Boyd, Lange, Kay - 5 Noes: None Motion declared approved. (10/13/05 - 62) Respectfully submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/12/05 - 1) Accepted slate of officers (01/12/05 - 2) Designated Middletown Times Herald Record as official newspaper (01/12/05 - 3) Approved to continue bank accounts at Orange County Trust Company (01/12/05 - 4) Adjournment (01/12/05 - 5) Executive Session (01/12/05 - 6) Approval of 12/08/04 minutes (01/12/05 - 7) Approval of disbursements for December 2004 (01/12/05 - 8) Approved Budget Transfer #7 (01/12/05 - 9) Approved Budget Amendment #4 (01/12/05 - 10) Adjournment (02/09/05 – 11) Approval of 1/12/05 reorganizational and regular minutes (02/09/05 – 12) Approval of disbursements for January 2005 (02/09/05 – 13) Approved Budget Transfer #1 (02/09/05 – 14) Accepted State Annual Report (02/09/05 – 15) Executive Session (02/09/05 – 16) Adjournment (03/09/05 – 17) Approval of 2/9/05 minutes (03/09/05 – 18) Approval of Disbursements for February 2005 (03/09/05 – 19) Approved appointing Ken Frank as the library lawyer (03/09/05 – 20) Rescind motion to appoint Ken Frank as the library lawyer (03/09/05 – 21) Approved to contract with R&V Flooring Systems for carpeting (03/09/05 – 22) Adjournment (04/13/05 – 23) Approval of 3/9/05 minutes (04/13/05 – 24) Approval of disbursements for March 2005 (04/13/05 – 25) Approved Budget Amendment #1 (04/13/05 – 26) Executive session (04/13/05 – 27) Terminate Shaw & Perelson (04/13/05 – 28) Approved appointing Ken Frank as the library lawyer (04/13/05 – 29) Approved to change election date (04/13/05 – 30) Librarians Association holiday schedule (04/13/05 – 31) Adjournment (05/11/05 – 32) Approval of 4/13/05 minutes (05/11/05 – 33) Approval of disbursements for April 2005 (05/11/05 – 34) Accepted timetable for budget/trustee election (05/11/05 – 35) Approved Librarian’s Association holiday schedule for 2006 (05/11/05 – 36) Executive session (05/11/05 – 37) Adjournment (06/08/05 – 38) Approval of 5/11/05 minutes (06/08/05 – 39) Approval of disbursements for May 2005 (06/08/05 – 40) Approved Budget Amendment #2 (06/08/05 – 41) Approved Budget Transfer #2 (06/08/05 – 42) Executive Session (06/08/05 – 43) Adjournment (07/13/05 – 44) Approval of 6/8/05 minutes (07/13/05 – 45) Approval of disbursements for June 2005 (07/13/05 – 46) Approved Budget Amendment #3 (07/13/05 – 47) Approved Budget Transfer #3 (07/13/05 – 48) Approved 2006 proposed budget (07/13/05 – 49) Approved copy machine contract with Office Dynamics (07/13/05 – 50) Adjournment (09/14/05 – 51) Approval of 7/13/05 minutes (09/14/05 – 52) Approval of disbursements for July 2005 (09/14/05 – 53) Approval of disbursements for August 2005 (09/14/05 – 54) Approved Budget Amendment #4 (09/14/05 – 55) Adopted 2006 Library District Budget (09/14/05 – 56) Adjournment (10/13/05 – 57) Approval of 9/14/05 minutes (10/13/05 – 58) Approved 10/11/05 election results (10/13/05 – 59) Approved Christmas Eve hours (10/13/05 – 60) Adopted tax levy for 2006 (10/13/05 – 61) Approved to pay only telecommunications for ANSER (10/13/05 – 62) Adjournment