MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES
November 4, 2015
I. Attendance
Ms. Lange called the roll.
Present
Mrs. Lois Ruckert, President (arrived @ 5:06pm)
Mrs. Tonia Crown, Vice President
Ms. Marlena Lange, Secretary
Ms. Barbara Kay, Financial Officer
Mr. Richard C. Bell
Mr. Carl Berkowitz
Mr. Matthew Pfisterer, Director
Absent
Mrs. Rosa Boyd (excused)
Visitors
None
II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report
III. Discussion and Recommendation
A. Mrs. Tonia Crown, Vice President, opened the meeting at 7:00pm and led the pledge to the
flag.
B. Minutes
Ms. Lange moved for adoption of the minutes of the October 8, 2015 meeting. Mr.
Berkowitz seconded.
Ayes: Crown, Berkowitz, Bell, Lange, Kay - 5
Noes: None
Motion declared approved. (11/04/15 - 64)
C. Visitor Comments
No visitors.
D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.
E. President's Report
Mrs. Crown,Vice President, reported that she has received information on the 403B. Mrs.
Crown will discuss it at the December meeting.
F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)
Mr. Pfisterer reported that Karen Heil, Government Documents Librarian, has been
selected by the Federal Depository Library Program to serve as one of two presenters who
represent public Libraries for an instructional webinar advising libraries on collection
developments best practices.
G. Financial Officer's Report
No report. Mrs. Barretta attended a conference about State Government Accounting.
Mrs. Barretta found it useful.
H. Committee Reports
Building & Grounds: Ms. Lange reported on Building & Grounds.
The tile flooring in the first floor women's room, men's room and the restroom entryway
has been replaced. A new sub-floor has also been installed.
Mr. Pfisterer is continuing to gather information regarding the purchasing of new patron
furniture for the Library. Mr. Pfisterer is planning on placing an order in the near future.
The overhead lights were replaced on the staff parking side of the building. Lighting for
this area has been greatly improved.
Arrangements have been made to have both of the library's backflow units repaired and/or
replaced. We have also made arrangements for the children's urinal in the second floor
bathroom to be repaired.
There has been no further correspondence regarding our request for architectural
blueprints for our boiler replacement project.
We have received no reports or evidence of insect infestation in the building.
I. Old Business
Discussion will be held on the Amendment to Personal Conduct Policy (unattended youth
age) at the December meeting.
J. New Business
Mr. Berkowitz moved to go into executive session at 5:25pm to discuss contractual
arrangements for 2016 PILOT. Mr. Bell seconded.
Ayes: Ruckert, Bell, Berkowitz, Kay, Crown, Lange - 6
Noes: None
Motion declared approved. (11/04/15 - 65)
The Board returned from executive session at 5:37pm.
Ms. Kay moved to go into executive session at 5:40pm to discuss contractual
issue. Ms. Lange seconded.
Ayes: Ruckert, Bell, Berkowitz, Kay, Crown, Lange - 6
Noes: None
Motion declared approved. (11/04/15 - 66)
The Board returned from executive session at 5:52pm.
Ms. Kay moved to except the proposal from Fusco Engineering for architectural
blueprints and other necessary work involved with the library boilers. Mr. Berkowitz
seconded.
Ayes: Ruckert, Bell, Berkowitz, Kay, Crown, Lange - 6
Noes: None
Motion declared approved. (11/04/15 - 67)
Discussion was held on the 2016 RCLS Budget.
Mr. Berkowitz moved to approve the 2016 RCLS Budget as presented. Mrs. Crown
seconded. Discussion followed.
Ayes: Berkowitz, Crown - 2
Noes: Ruckert, Bell, Kay, Lange - 4
Motion failed. (11/04/15 - 68)
Ms. Lange moved that the Board not accept the 2016 RCLS Budget. Ms. Kay
seconded.
Ayes: Ruckert, Bell, Kay, Lange - 4
Noes: Berkowitz, Crown - 2
Motion declared approved. (11/04/15 - 69)
Discussion was held on the Disaster Plan.
Ms. Kay moved to accept the amendment to the Disaster Plan as presented. Mr. Berkowitz
seconded.
Ayes: Ruckert, Bell, Berkowitz, Kay, Crown, Lange - 6
Noes: None
Motion declared approved. (11/04/15 - 70)
Mrs. Ruckert appointed Ms. Lange as chairman to the 2016 Nominating Committee.
L. Adjournment
Ms. Lange moved to adjourn the meeting at 6:13pm. Mr. Berkowitz seconded.
Ayes: Ruckert, Bell, Berkowitz, Kay, Crown, Lange - 6
Noes: None
Motion declared approved. (11/04/15 - 71)
Respectfully submitted,
Marlena Lange, Secretary
TABLE OF MOTIONS
(01/14/15 - 1) Accepted slate of officers
(01/14/15 - 2) Designated Middletown Times Herald Record as official newspaper
(01/14/15 - 3) Designated the Orange County Trust Company as official bank
(01/14/15 - 4) Designated Stifel-Nicholas as Investment Firm
(01/14/15 - 5) Appointed Robert Isseks as Library District's Attorney
(01/14/15 - 6) Adjournment
(01/14/15 - 7) Approval of 12/18/14 minutes
(01/14/15 - 8) Approved BUDGET AMENDMENT #8 (12/31/14); BUDGET
AMENDMENT #1 (01/14/15)
(01/08/15 - 9) Adjournment
(02/11/15 - 10) Approval of 1/14/15 reorganizational minutes
(02/11/15 - 11) Approval of 1/14/15 minutes
(02/11/15 - 12) Executive session
(02/11/15 - 13) Approved BUDGET AMENDMENT #2; monthly disbursements for December 2014 and January 2015
(02/11/15 - 14) Executive session
(02/11/15 - 15) Adjournment
(03/11/15 - 16) Approval of 2/11/15 minutes
(03/11/15 - 17) Approved BUDGET AMENDMENT #9 (12/31/2014)
(03/11/15 - 18) Approved BUDGET TRANSFER #3 (Final - 12/31/2014)
(03/11/15 - 19) Approved monthly disbursements for February 2015
(03/11/15 - 20) Executive session
(03/11/15 - 21) Accepted NYS Annual Report for 2014
(03/11/15 - 22) Adjournment
(04/08/15 - 23) Approval of 3/11/15 minutes
(04/08/15 - 24) Approved monthly disbursements for March 2015
(04/08/15 - 25) Approved 2015 election timetable
(04/08/15 - 26) Adjournment
(05/13/15 - 27) Approval of 4/8/15 minutes
(05/13/15 - 28) Executive session
(05/13/15 - 29) Executive session
(05/13/15 - 30) Approved monthly disbursements for April 2015; BUDGET TRANSFER #1
(05/13/15 - 31) Adopted Collection Management Policy
(05/13/15 - 32) Executive session
(05/13/15 - 33) Adjournment
(06/10/15 - 34) Approval of 5/13/15 minutes
(06/10/15 - 35) Approved monthly disbursements for May 2015
(06/10/15 - 36) Approved BUDGET AMENDMENT # 3
(06/10/15 - 37) Executive session
(06/10/15 - 38) Accepted Memorandum of Agreement with Lib./Clerks/Custodians
(06/10/15 - 39) Executive session
(06/10/15 - 40) Adjournment
(07/08/15 - 41) Approval of 6/10/15 minutes
(07/08/15 - 42) Executive session
(07/08/15 - 43) Approved monthly disbursements for June 2015
(07/08/15 - 44) Approved BUDGET AMENDMENT #4
(07/08/15 - 45) Approved contractual employee for 6 weeks
(07/08/15 - 46) Accepted proposed 2016 preliminary budget
(07/08/15 - 47) Approved NYS Override Amendment
(07/08/15 - 48) Accepted 2014 Library Audit Report
(07/08/15 - 49) Adjournment
(09/09/15 - 50) Approval of 7/8/15 minutes
(09/09/15 - 51) Approved monthly disbursements for August 2015
(09/09/15 - 52) Approved monthly disbursements for July 2015
(09/09/15 - 53) Approved BUDGET TRANSFER #2
(09/09/15 - 54) Adjournment
(09/15/15 - 55) Approved 2016 Library District Budget
(09/15/15 - 56) Adjournment
(10/07/15 - 57) Approval of 9/9/15 minutes
(10/07/15 - 58) Approval of 9/15/15 Special Meeting Minutes
(10/07/15 - 59) Approved monthly disbursements for September 2015
(10/07/15 - 60) Approved BUDGET AMENDMENT #5
(10/07/15 - 61) Certified Election
(10/07/15 - 62) Executive session
(10/07/15 - 63) Adjournment
(11/04/15 - 64) Approval of 10/8/15 minutes
(11/04/15 - 65) Executive session
(11/04/15 - 66) Executive session
(11/04/15 - 67) Accept proposal for Blueprints for boilers
(11/04/15 - 68) Motion failed to approve 2016 RCLS Budget
(11/04/15 - 69) Board approved to not accept 2016 RCLS Budget
(11/04/15 - 70) Accepted Disaster Plan Amendment
(11/04/15 - 71) Adjournment