MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES

November 8, 2006



I. Attendance
Mrs. Hutchinson called the roll:

Present
Mr. Richard C. Bell, President
Ms. Marlena Lange, Vice President
Mrs. Joan Hutchinson, Secretary
Mrs. Rosa Boyd, Treasurer
Mr. Carl Berkowitz
Ms. Eileen Connolly
Mr. Kevin J. Gallagher, Director

Absent
Ms. Barbara Kay (excused)

Visitors
Dennis Barnett, RCLS Board President
Robert Hubsher, RCLS Director

II. Agenda
A. Roll Call            G. Treasurer's Report
B. Minutes              H. Library Staff Reports
C. Visitor Comments     I. Committee Report
D. Correspondence       J. Old Business
E. President's Report   K. New Business
F. Director's Report    L. Adjournment

III. Discussion and Recommendation
A. Mr. Richard C. Bell, President, opened the meeting at 7:00pm and led the pledge to the
flag.

B. Minutes
Mr. Berkowitz moved for adoption of the minutes of the October 4, 2006 meeting. Mrs. Boyd seconded.

Ayes: Bell, Hutchinson, Berkowitz, Lange, Connolly, Boyd – 6
Noes: None
Motion declared approved. (11/08/06 – 71)

Mr. Bell moved that the discussion of the 2007 RCLS fee under New Business be moved
to visitor comments.

C. Visitor Comments
Mr. Bell said the reason RCLS is here tonight is because the members of this Board is questioning the reason why we're having a fee imposed by RCLS and how it came about.

Mr. Hubsher explained and discussion followed.

Mr. Bell said that Finkelstein Library would be invited to the December meeting.

D. Correspondence
A copy of all the correspondence sent to each Board member is attached to the official minutes.

E. President's Report
Mr. Bell appointed Mr. Berkowitz and Mrs. Boyd to the Nominating Committee for the 2007 Board officers.

F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)

Discussion followed.

G. Treasurer's Report
Mr. Gallagher reported on the accounts and balances. Discussion followed. (Report attached to the official minutes)

H. Library Staff Reports
No report.

I. Committee Reports
Building & Grounds Committee: Ms. Lange reported that shelving was installed in technical processing for DVDs.

The soffits have been painted by Jeff Warner.

The down spouts have been purchased and will be installed in the near future.

The lights in the reading room have been cleaned and the bulbs changed.

The “No Smoking” signs have been put up in front of the building.

The security cameras are now recording and will capture and hold images for 48 hours. Discussion followed about extending the length of time from 48 hours to 7 days.

Finance Committee: Ms. Connolly moved that the regular monthly disbursements for October, 2006 in the amount of $74,250.02 having been audited by Rosa Boyd and found to be correct, be approved. Ms. Lange seconded.

Ayes: Bell, Berkowitz, Boyd, Hutchinson, Lange, Connolly – 6
Noes: None
Motion declared approved. (11/08/06 – 72)

J. Old Business
Mr. Gallagher reported on the proposal to provide Retro-Commissioning Services from Genesys Engineering. This is the second phase in the work on the buildings HVAC system.

Mr. Berkowitz moved that we appropriate $4000 for the Retro-Commissioning Services proposed by Genesys Engineering as a second phase in our HVAC system work. Ms. Lange seconded.


Ayes: Bell, Berkowitz, Boyd, Hutchinson, Lange, Connolly – 6
Noes: None
Motion declared approved. (11/08/06 – 73)


K. New Business
Discussion was held on building security issues.

Ms. Lange moved to increase the salary for Security Co-ordinator to $20 per hour and increase the starting salary to $17 per hour. Mrs. Hutchinson seconded.

Ayes: Bell, Berkowitz, Boyd, Hutchinson, Lange, Connolly – 6
Noes: None
Motion declared approved. (11/08/06 –74)

Mrs. Boyd moved to adopt the policy for barring problem patrons as written. Mrs. Hutchinson seconded. Discussion followed.

Mrs. Boyd moved to adopt the policy for barring problem patrons subject to the revisions. Mrs. Hutchinson seconded.

Ayes: Bell, Berkowitz, Boyd, Hutchinson, Lange, Connolly – 6
Noes: None
Motion declared approved. (11/08/06 –75)

Mr. Gallagher reported that Mr. Guertin, attorney, does not feel that anything needs to be filed on the charter.

Ms. Connolly moved to go into executive session at 8:40pm to discuss labor negotiations and personnel matters. Ms. Lange seconded.

Ayes: Hutchinson, Bell, Boyd, Berkowitz, Lange, Connolly – 6
Noes: None
Motion declared approved. (11/08/06 – 76)

The Board returned from executive session at 9:43pm.

L. Adjournment
Ms. Connolly moved to adjourn the meeting at 9:43 pm. Mrs. Hutchinson seconded.

Ayes: Hutchinson, Bell, Boyd, Berkowitz, Lange, Connolly - 6
Noes: None
Motion declared approved. (11/08/06 – 77)

Respectfully submitted,



Joan Hutchinson, Secretary




TABLE OF MOTIONS
(01/11/06 - 1) Accepted slate of officers
(01/11/06 - 2) Designated Middletown Times Herald Record as official newspaper
(01/11/06 - 3) Designated the Orange County Trust Company as official bank
(01/11/06 - 4) Adjournment
(01/11/06 - 5) Approval of 12/7/05 minutes
(01/11/06 - 6) Approval of disbursements for December 2005
(01/11/06 - 7) Approval of Budget Amendment #7
(01/11/06 - 8) Approved the Library Board to become member of BYS Assoc. of Lib. Bds.
(01/11/06 - 9) Executive Session
(01/11/06 - 10) Adjournment
(02/08/06 – 11) Approval of 1/11/06 reorganizational minutes
(02/08/06 – 12) Approval of 1/11/06 minutes
(02/08/06 – 13) Executive session
(02/08/06 – 14) Approval of disbursements for January 2006
(02/08/06 – 15) Approval of Budget Transfer #1
(02/08/06 – 16) Adjournment
(03/08/06 – 17) Approval of 2/8/06 minutes
(03/08/06 – 18) Approval of disbursements for February 2006
(03/08/06 – 19) Approval of Budget Transfer #2
(03/08/06 – 20) Approved proposed fee schedule from Attorney Richard Guertin
(03/08/06 – 21) Executive session
(03/08/06 – 22) Adjournment
(04/11/06 – 23) Approval of 3/8/06 minutes
(04/11/06 – 24) Approval of disbursements for March 2006
(04/11/06 – 25) Approval of Budget Transfer #3
(04/11/06 – 26) Approval of Budget Amendment #1
(04/11/06 – 27) Approval of HVAC Software from Day Associates
(04/11/06 – 28) Approval of floating holiday for Veteran's Day for Librarians
(04/11/06 – 29) Executive Session
(04/11/06 – 30) Adjournment
(05/10/06 – 31) Approval of 4/11/06 minutes
(05/10/06 – 32) Approval of disbursements for April 2006
(05/10/06 – 33) Approval of Budget Amendment #2
(05/10/06 – 34) Approval of Budget Transfer #4
(05/10/06 – 35) Approved purchasing auto-answering feature
(05/10/06 – 36) Approval of time table for Budget vote
(05/10/06 – 37) Approved to appoint President of Board to review Plan of Service of RCLS
(05/10/06 – 38) Executive session
(05/10/06 – 39) Adjournment
(06/14/06 – 40) Approval of 5/10/06 minutes
(06/14/06 – 41) Approved summer hours
(06/14/06 – 42) Approval of disbursements for May 2006
(06/14/06 – 43) Approval of Budget Transfer #5
(06/14/06 – 44) Executive Session
(06/14/06 – 45) Adjournment

PAGE 2

(07/12/06 – 46) Approval of 6/14/06 minutes
(07/12/06 – 47) Executive Session
(07/12/06 – 48) Approved proposed 2007 budget adjustments
(07/12/06 – 49) Approval disbursements for June 2006
(07/12/06 – 50) Approval of Budget Amendment #3
(07/12/06 – 51) Denied request for unpaid leave – staff member
(07/12/06 – 52) Adjournment
(07/31/06 – 53) Executive Session – Special Meeting
(07/31/06 – 54) Adjournment
(09/13/06 – 55) Approval of 7/12 & 7/31/06 minutes
(09/13/06 – 56) Approval for Director to obtain legal advice on charter
(09/13/06 – 57) Approval of disbursements for July 2006
(09/13/06 – 58) Approval of disbursements for August 2006
(09/13/06 – 59) Approval of Budget Amendment #4
(09/13/06 – 60) Approved proposed 2007 budget
(09/13/06 – 61) Approved closing library 12/24 & 12/31/06
(09/13/06 – 62) Executive Session
(09/13/06 – 63) Adjournment
(10/04/06 – 64) Approval of 9/13/06 minutes
(10/04/06 – 65) Approval of disbursements for September 2006
(10/04/06 – 66) Approval of Budget Amendment #5
(10/04/06 – 67) Approved Election results from 10/3/06
(10/04/06 – 68) Approved Estimated 2007 Library District Tax Rates
(10/04/06 – 69) Executive Session
(10/04/06 – 70) Adjournment
(11/08/06 – 71) Approval of 10/4/06 minutes
(11/08/06 – 72) Approval of disbursements for October 2006
(11/08/06 – 73) Approval of second phase in the work on the HVAC system
(11/08/06 – 74) Approved salary increase for security
(11/08/06 – 75) Adopted policy for barring problem patrons
(11/08/06 – 76) Executive Session
(11/08/06 – 77) Adjournment