MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF
TRUSTEES

November 9, 2011




I. Attendance
Mrs. Ruckert called the roll:

Present
Mr. Carl Berkowitz, President
Mrs. Rosa Boyd, Vice President
Mrs. Lois Ruckert, Secretary
Ms. Barbara Kay, Treasurer
Ms. Marlena Lange
Mr. Richard C. Bell
Mr. Matthew Pfisterer, Director

Absent
Mrs. Tonia Crown, excused

Visitors
None

II. Agenda
A. Roll Call G. Treasurer's Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President's Report K. New Business
F. Director's Report L. Adjournment

III. Discussion and Recommendation
A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led
the pledge to the
flag.


B. Minutes
Ms. Kay moved for adoption of the minutes of the October 5, 2011
meeting. Mr. Bell seconded.
Ayes: Berkowitz, Bell, Boyd, Ruckert, Kay, Lange – 6
Noes: None
Motion declared approved. (11/9/11 – 79)


C. Visitor Comments
No comments.


D. Correspondence
A copy of all correspondence sent to each Board member is attached to
the official
minutes.

Mr. Berkowitz reported that he received a letter from a patron
expressing his
disappointment regarding the weather related closing of Thrall Library
on Saturday,
October 29, 2011. Mr. Pfisterer also received the same letter and sent
the patron a
response. (Letter attached to the official minutes)

Mr. Berkowitz reported that he received a letter in reference to the
library joining NYS
Association of Library Trustees for a fee. Discussion followed and the
Board decided not
to join.

Mr. Berkowitz reported receiving a letter from Ira Simon, Chair of the
RCLS Board of
Trustees Advocacy & Fundraising Committee, asking for input on
fundraising
responsibility the Committee now carries. Discussion followed. (Letter
attached to the
official minutes)


E. President's Report
Mr. Berkowitz said he covered his report under Correspondence.


F. Director's Report
(A copy of the Director's Report sent to each Board member is attached
to the official minutes.)

Discussion was held on replacing the full-time vacancy brought about
by a retirement in
2011.


G. Treasurer's Report
Discussion was held on accounts and balances.


H. Library Staff Reports
No report.


I. Committee Reports
Finance Committee: BUDGET AMENDMENT #7
Ms. Lange moved that the Board of Trustees of Middletown Thrall
Library amend the
2011 budget to be increased as follows:
ADD:
Revenue L2761 Gifts & Donations $300.00
Summer reading program grant

ADD
Appropriations: L7410.8425.12.0000.0 Programs $300.00

AND BUDGET TRANSFER #2
Resolved that the Board of Trustees of Middletown Thrall Library
accept the
following budget transfers:
TO: L7410.8425.12.0000.0 Programs $150.00
FROM: L7410.8521.12.3813.5 Children's Books $150.00
B. Manigo request for holiday supplies

Mrs. Ruckert seconded.
Ayes: Berkowitz, Bell, Boyd, Ruckert, Kay, Lange - 6
Noes: None
Motion declared approved. (11/9/11 – 80)

Ms. Lange moved that the regular monthly disbursements for October
2011 in the amount of $62,205.96 having been audited by Rosa Boyd and
found to be correct, be approved.

Ms. Kay seconded.
Ayes: Berkowitz, Bell, Boyd, Ruckert, Kay, Lange - 6
Noes: None
Motion declared approved. (11/9/11 – 81)

Building & Grounds: Ms. Lange reported on Building & Grounds.

The front entrance door is still not fixed. Brad McGovern, custodian,
is recommending a
Steel door.


Mr. Pfisterer called O&R on Friday, November 4th after observing a
strong intermittent gas
odor on the staff entrance side of the building. A technician checked
the lines and told Mr.
Pfisterer there was no leak. The technician thought the odor was
caused by septic line
work being done in the area and the odor has not been detectable
since.

Following the snowfall recently the custodial staff cleared the
clogged roof drains.

Nominating Committee: Mr. Berkowitz appointed Mrs. Boyd and Mrs.
Ruckert to the
nominating committee for the 2012 slate of officers.

J. Old Business
Ms. Lange asked where we stand on the plaque. Mr. Pfisterer called and
ordered it and is
waiting for them to send a prototype.

K. New Business
Mr. Bell moved to adopt the 2012 Board meeting schedule as presented.
Mrs. Boyd
seconded.
Ayes: Berkowitz, Bell, Boyd, Kay, Lange, Ruckert - 6
Noes: None
Motion declared approved. (11/9/11 – 82)

Ms. Lange moved to go into executive session at 8:00pm to discuss
contractual
obligations. Mrs. Ruckert seconded.
Ayes: Berkowitz, Bell, Boyd, Kay, Lange, Ruckert - 6
Noes: None
Motion declared approved. (11/9/11 – 83)

The Board returned from executive session at 8:17pm.

Mr. Bell moved that the salary increases discussed in executive
session be put in writing
by the Board President as discussed by this Board. Ms. Lange seconded.
Ayes: Berkowitz, Bell, Boyd, Kay, Lange, Ruckert - 6
Noes: None
Motion declared approved. (11/9/11 – 84)

Mr. Bell moved to approve the contracts for the Librarians &
Clerical/Custodians as
presented, as the negotiations have been completed. Mrs. Ruckert
seconded.
Ayes: Berkowitz, Bell, Boyd, Kay, Lange, Ruckert - 6
Noes: None
Motion declared approved. (11/9/11 – 85)


K. New Business, Cont.
Mr. Berkowitz thanked Ms. Lange and Ms. Kay for a job well done in
negotiations.

L. Adjournment
Ms. Lange moved to adjourn the meeting at 8:23pm. Mr. Bell seconded.
Ayes: Berkowitz, Bell, Boyd, Kay, Lange, Ruckert – 6
Noes: None
Motion declared approved. (11/9/11 – 86)


Respectfully submitted,



Lois Ruckert, Secretary









TABLE OF MOTIONS

(01/19/11 - 1) Accepted slate of officers
(01/19/11 - 2) Designated Middletown Times Herald Record as official
newspaper
(01/19/11 - 3) Designated the Orange County Trust Company as official
bank
(01/19/11 - 4) Appointed Richard Guertin as Library District Attorney
for Jan. & Feb.
(01/19/11 - 5) Adjournment
(01/19/11 - 6) Approval of 12/08/10 minutes
(01/19/11 - 7) Approved monthly disbursements for December 2010
(01/19/11 – 8) Approved that monies be appropriated from fund balance
for Town of Wallkill tax case bill
(01/19/11 – 9) Approved BUDGET AMENDMENT #1
(01/19/11 – 10) Approved Cert. Copy of Resolution to open & Maintain
Bank Account
(01/19/11 – 11) Approved waiver of the By-Laws
(01/19/11 – 12) Adjournment
(02/09/11 – 13) Approval of 1/19/11 minutes
(02/09/11 – 14) Approval of 1/19/11 re-organizational minutes
(02/09/11 – 15) Approved using term "a patron" not names
(02/09/11 – 16) Approved monthly disbursements for January 2011
(02/09/11 – 17) Approved BUDGET AMENDMENT #9 FINAL
(02/09/11 – 18) Approved BUDGET TRANSFER #6 2010
(02/09/11 – 19) Appointed R. Guertin as Library District Attorney for
March and April
(02/09/11 – 20) Executive session
(02/09/11 – 21) Request that auditors attend May mtg. to give report
(02/09/11 – 22) Adjournment
(03/09/11 – 23) Approval of 2/9/11 minutes
(03/09/11 – 24) Approved monthly disbursements for February 2011
(03/09/11 – 25) Approved BUDGET TRANSFER #7 2010
(03/09/11 – 26) Appointed R. Guertin to finish negotiations & R.
Isseks as Library District Attorney
(03/09/11 – 27) Executive session
(03/09/11 - 28) Accepted NYS Annual Report for 2010
(03/09/11 – 29) Adjournment
(04/27/11 – 30) Approval of 3/9/11 minutes
(04/27/11 – 31) Temporarily adopted camera policy
(04/27/11 – 32) Approved BUDGET AMENDMENT #2
(04/27/11 – 33) Approved monthly disbursements for March 2011
(04/27/11 – 34) Executive session
(04/27/11 – 35) Approved 2011 Election Timetable
(04/27/11 – 36) Approved Stifel Nicolaus & Co. resolution to change
name of library director on account
(04/27/11 – 37) Adjournment
(05/18/11 – 38) Approval of 4/27/11/ minutes
(05/18/11 – 39) Approved BUDGET AMENDMENT #3
(05/18/11 – 40) Approved monthly disbursements for April 2011
(05/18/11 – 41) Approved BUDGET TRANSFER #7 Audit Final Transfers
(05/18/11 – 42) Executive session
(05/18/11 – 43) Adjournment
(06/08/11 – 44) Approval of 5/18/11 minutes
(06/08/11 – 45) Approved three yr. contract with Cengage Learning
(Gale)
(06/08/11 – 46) Approved BUDGET AMENDMENT #4
(06/08/11 – 47) Approved monthly disbursements for May 2011
(06/08/11 – 48) Executive session
(06/08/11 – 49) Adjournment
(07/13/11 – 50) Approval of 6/8/11 minutes
(07/13/11 – 51) Approved BUDGET AMENDMENT #5
(07/13/11 – 52) Approved monthly disbursements for June 2011
(07/13/11 – 53) Permanently adopted Camera Policy from Motion #31
(07/13/11 – 54) Accepted the Long Range Plan
(07/13/11 – 55) Approved C. Berkowitz to sign resolution for
Application of Library Registration
(07/13/11 – 56) Executive Session
(07/13/11 – 57) Adjournment
(08/10/11 – 58) Accepted preliminary budget for 2012
(08/10/11 – 59) Executive Session
(08/10/11 – 60) Adjournment
(09/07/11 – 61) Approval of 7/13/11 minutes
(09/07/11 – 62) Approval of 8/10/11 special meeting minutes
(09/07/11 – 63) Approved BUDGET AMENDMENT#6 & BUDGET TRANSFER #1
(09/07/11 – 64) Approved monthly disbursements for August
(09/07/11 – 65) Approved 2012 Library District Budget
(09/07/11 – 66) Executive session
(09/07/11 – 67) Adjournment
(10/05/11 – 68) Approval of 9/7/11 minutes
(10/05/11 – 69) Approved monthly disbursements for September 2011
(10/05/11 – 70) Approved to move forward on commemorative plaque
(10/05/11 – 71) Approved 2011 Election results
(10/05/11 – 72) Board abstained from voting on 2012 RCLS Preliminary
Budget
(10/05/11 – 73) Rejected Direct Access Plan for 2012-2016
(10/05/11 – 74) Executive session
(10/05/11 – 75) Accepted Librarian & Clerical contract with amendments
(10/05/11 – 76) Executive session
(10/05/11 – 77) Approved part-time salaries based on signing of union
contracts
(10/05/11 – 78) Adjourned
(11/09/11 – 79) Approval of 10/5/11 minutes
(11/09/11 – 80) Approved BUDGET AMENDMENT # 7 & TRANSFER #2
(11/09/11 – 81) Approved monthly disbursements for October 2011
(11/09/11 – 82) Approved 2012 Board Meeting Schedule
(11/09/11 – 83) Executive session
(11/09/11 – 84) Approved salary increases for Director &
Administrative Asst.
(11/09/11 – 85) Approved Librarians & Clerical/Custodians contracts
(11/09/11 – 86) Adjournment