MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
                        				
								
November 9, 2016

  I.  Attendance
      Mr. Berkowitz called the roll.

      Present
      
      Mr. Richard C. Bell, Vice President 
      Mr. Carl Berkowitz, Secretary (arrived 5:04pm)
      Mrs. Rosa Boyd   
      Mrs. Lois Ruckert (arrived 5:08pm)
      Ms. Marlena Lange 
      Mr. Matthew Pfisterer, Director 
     
      Absent
      Mrs. Tonia Crown, President   (excused)

      Visitors
      Mrs. Marianne Sciucco


II.   Agenda
       A.  Roll Call                 G.  Financial Officer's Report
       B.  Minutes                   H.  Committee Report 
       C.  Visitor Comments          I.   Old Business
       D.  Correspondence            J.   New Business
       E.  President's Report        K.   Adjournment
       F.  Director's Report			 


III.  Discussion and Recommendation	
A.	 Mr. Richard Bell, President, opened the meeting at 5:02pm and led the pledge. 


B.  Minutes
     Ms. Lange moved for adoption of the minutes of the October 5, 2016 meeting.  Mrs. 
     Boyd seconded.  
		Ayes:  Bell, Berkowitz, Boyd, Lange - 4
		Noes:  None
	Motion declared approved.  (11/09/16 - 74)
	

C.    Visitor Comments/Staff Report
	   Mr. Pfisterer introduced Marianne Sciucco, who was elected to the Board effective
	   January 1, 2017.  Mr. Pfisterer said she has been instrumental in the Local Author event.
	   She has been coordinating this event and they have been very successful.  Mrs. Sciucco 
	   just had a second book published.  Discussion followed.

	   Bridget Manigo will give a report on the Children's Room and the Young Adult 
	   Department at the December meeting.


D.    Correspondence 
	   A copy of all correspondence sent to each Board member is attached to the official 
               minutes.


E.    President's Report  
	   No report.


F.    Director's Report Con't.
	   (A copy of the Director's Report sent to each Board member is attached to the official 	 	    minutes.)


G.    Financial Officer's Report
	    Mr. Pfisterer reported on the accounts and balances.


H.   Committee Reports
	 Finance Committee: Mrs. Boyd moved that the Board of Trustees of Middletown Thrall 
	 Library accepts the following budget transfer:

	 BUDGET TRANSFER #4     
	     TO: L7410.8422.12.0000.0      Judgements & Claims	          $1050.00
		   
	FROM: L7410.8421.12.0000.0       Refund Prior Year Tax		          $1050.00

	 Mr. Berkowitz seconded.
	Ayes:  Bell, Berkowitz, Lange, Boyd, Ruckert - 5
	Noes:  None
	Motion declared approved.  (11/09/16-75)


	 Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library accepts the 
	 following budget transfer:

	 BUDGET TRANSFER #5     
	     TO: L7410.8522.12.3905.5      Media-Foreign Films	          $30.00
	FROM: L7410.8425.12.0000.0       Publicity/Program/Printing		          $30.00
	 
	Mrs. Ruckert seconded.
	Ayes:  Bell, Berkowitz, Lange, Boyd, Ruckert - 5
	Noes:  None
	Motion declared approved.  (11/09/16-76)

	Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library amend the 
	2016 budget to be increased as follows:

	 BUDGET AMENDMENT #4     
	  ADD   
	      REVENUE    L2705      					          $65.00
		   Unrestricted Donations from Anonymous Donor(s)

	 ADD
	      Appropriations L7410.8502.12.0000.5  Office & Library Supplies 	          $65.00

	 Ms. Lange seconded.
	Ayes:  Bell, Berkowitz, Lange, Boyd, Ruckert - 5
	Noes:  None
	Motion declared approved.  (11/09/16-77)

	 Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library amend the 
	 2016 budget to be increased as follows:

	 BUDGET AMENDMENT #5     
	  ADD   
	      REVENUE    L2765      					          $5000.00
		New York State Special Legislative Aid 2016-2017

	 ADD
	      Appropriations L7410.8200.12.0000.7  Furniture & Equipment 	          $5000.00

	Mr. Berkowitz seconded.
	Ayes:  Bell, Berkowitz, Lange, Boyd, Ruckert - 5
	Noes:  None
	Motion declared approved.  (11/09/16-78)


	   Mrs. Boyd moved that the Board of Trustees of Middletown Thrall Library accepts the 
	   following revenue transfer:
	   REVENUE TRANSFER #1
	     TO:   L2761   LLSA Grant (RCLS/STATE)			$11,000.00
	          FROM: L1082  Orange County Library Aid				$11,000.00
		(To correct initial error in entry of 2016 Budget)

	 Ms. Lange seconded.
	Ayes:  Bell, Berkowitz, Lange, Boyd, Ruckert - 5
	Noes:  None
	Motion declared approved.  (11/09/16-79)

	 Mr. Berkowitz moved that the regular monthly disbursements for October, 2016 in the 
	 amount of $99,319.38 having been audited by Rosa Boyd and found to be correct, be 
	 approved.  Mrs. Ruckert seconded.
	Ayes:  Bell, Berkowitz, Lange, Boyd, Ruckert - 5
			Noes:  None
	Motion declared approved.  (11/09/16 - 80)

	 Mr. Berkowitz moved to authorize looking at surveillance cameras up to a dollar amount
	 of $12,000 to be paid out of furniture and Equipment.  Mrs. Boyd seconded.
	Ayes:  Bell, Berkowitz, Lange, Boyd, Ruckert - 5
			Noes:  None
	Motion declared approved.  (11/09/16 - 81)

		    Discussion was held on the Volunteer Recognition Plaque/Policy.

	    Building & Grounds: Ms. Lange reported on Building & Grounds.
	    Library staff arrived to work on October 26, 2016 and discovered that a vehicle had hit
	    and destroyed one of the lampposts located in the staff parking area located at the back of 
	    the building.  No one claimed responsibility for the accident and we do not have camera 
	    surveillance in that area to review.  We have ordered a replacement lamppost along with 
	    two others and expect them to arrive in December.  We will have it installed as soon as 
	    possible after it arrives.
	    
	    I have solicited bids for the installation of additional surveillance equipment 
	    throughout the interior and exterior of the building.  These additional cameras would 
	    cover areas of the building that are currently not under surveillance.
	    
	    I will continue to investigate companies who are willing to enter into a service agreement
	    with us for repairs and maintenance of our HVAC systems.

		     Our exterminator has reported that we are experiencing no infestations anywhere in the 
		     building.


I.   Old Business
	    Discussion was held on NYLA Library institutional membership fee.


J.   New Business   
	    Mrs. Boyd moved to accept the RCLS 2017 Budget.  Mrs. Ruckert seconded.  Discussion
 	    followed.  
		Ayes: Berkowitz, Boyd - 2
		Noes: Lange, Ruckert, Bell - 3
		Motion failed.  (11/09/16 - 82)
			     
	    Ms. Lange moved to institute the State of New York Deferred Compensation Plan.  No 
	    employer cost associated.  Mrs. Ruckert seconded.
		Ayes: Bell, Berkowitz, Boyd, Lange, Ruckert - 5
		Noes: None
		Motion declared approved.  (11/09/16 - 83)

	    Discussion was held on Administrative Salaries for 2017.  The Board will discuss it at the 
	    December meeting.

	    Discussion was held on the New York State Public Library Construction Grant Award.
		

L.  Adjournment
                Mrs. Boyd moved to adjourn the meeting at 6:04pm.  Ms. Lange seconded.
		Ayes:  Bell, Berkowitz, Lange, Boyd, Ruckert - 5
		Noes:  None
		Motion declared approved.  (11/09/16 - 84)	



								Respectfully submitted,
								Carl S. Berkowitz, Secretary

TABLE OF MOTIONS

(01/20/16 - 1)	Accepted slate of officers 
(01/20/16 - 2)	Designated Middletown Times Herald Record as official newspaper  
(01/20/16 - 3)	Designated the Orange County Trust Company as official bank
(01/20/16 - 4)	Designated Stifel-Nicholas as Investment Firm
(01/20/16 - 5)	Appointed Robert Isseks as Library District's Attorney
(01/20/16 - 6)	Adjournment
(01/20/16 - 7)	Approval of 12/09/15 minutes
(01/20/16 - 8)	Approval of 12/29/15 Special Meeting minutes
(01/20/16 - 9)	Executive Session
(01/20/16-10)		Approved monthly disbursements for December 2015
(01/20/16-11)		Approved .50 per item - per day for 3 months
(01/20/16-12)		Approved to extend Long Range Plan through 2016
(01/20/16-13)		Approved to extend for one month the change of signatory parties
(01/20/16-14)		Adjournment 
(02/10/16-15)		Approval of 1/20/16 reorganizational minutes
(02/10/16-16)		Approval of 1/20/16 minutes
(02/10/16-17)		Adjournment
(03/09/16-18)		Approval of 2/10/16 minutes
(03/09/16-19)		Executive Session
(03/09/16-20)		Approved monthly disbursements for January & February 2016
(03/09/16-21)		Approved repairs for backflow valves
(03/09/16-22)		Accepted the NYS Annual Report for 2015
(03/09/16-23)		Adjournment
(04/13/16-24)		Approval of 3/9/16 minutes
(04/13/16-25)		Executive session
(04/13/16-26)		Approved monthly disbursements for March 2016
(04/13/16-27)		Executive session
(04/13/16-28)		Approved 2016 Timetable for budget vote
(04/13/16-29)		Approved RCLS Direct Access Plan for 2017-2021
(04/13/16-30)		Adjournment
(05/11/16-31)		Approval of 4/13/16 minutes
(05/11/16-32)		Approved monthly disbursements for April 2016
(05/11/16-33)		Approved BUDGET AMENDMENT #1
(05/11/16-34)		Executive session
(05/11/16-35)		Approved sending letter re: Town of Wallkill Dial-A-Bus
(05/11/16-36)		Adjournment
(06/08/16-37)		Approval of 5/11/16 minutes
(06/08/16-38)		Approved monthly disbursements for May 2016
(06/08/16-39)		Approved BUDGET TRANSFER #1
(06/08/16-40)		Approved BUDGET AMENDMENT #2
(06/08/16-41)		Accepted 403(b) Plan
(06/06/16-42)		Accepted Credit Card Policy
(06/08/16-43)		Accepted Dress Code Policy
(06/08/16-44)		Adjournment
(06/28/16-45)		Executive session
(06/28/16-46)		Approved to enter into conciliatory negotiations
(06/28/16-47)		Adjourn
(07/13/16-48)		Approval of 6/8/16 minutes
(07/13/16-49)		Approval of 6/28/16 Special Mtg. Minutes
(07/13/16-50)		Approved Application for Library Construction Grant
(07/13/16-51)		Approved monthly disbursements for June 2016
(07/13/16-52)		Approved NYS Override Amendment
(07/13/16-53)		Accepted Proposed 2017 Preliminary Budget
(07/13/16-54)		Executive session
(07/13/16-55)		Adjournment 
(09/07/16-56)		Opened Public Hearing for 2017 Budget
(09/07/16-57)		Approval of 7/13/16 minutes
(09/07/16-58)		Approved BUDGET TRANSFER #2
(09/07/16-59)		Approved BUDGET AMENDMENT #3
(09/07/16-60)		Approved monthly disbursements for July 2016
(09/07/16-61)		Closed Public Hearing
(09/07/16-62)		Approved proposed 2017 Budget
(09/07/16-63)		Executive session
(09/07/16-64)		Approved nominations Anita Bauman for RCLS Bd.
(09/07/16-65)		Adjournment
(10/05/16-66)		Approval of 9/7/16 minutes
(10/05/16-67)		Approved monthly disbursements for September 2016
(10/05/16-68)		Approved monthly disbursements for August 2016
(10/05/16-69)		Approved BUDGET TRANSFER #3
(10/05/16-70)		Approved to rescind Tax Cap Override
(10/05/16-71)		Certified Election
(10/05/16-72)		Executive session
(10/05/16-73)		Adjournment
(11/09/16-74)		Approval of 10/5/16 minutes
(11/09/16-75)		Approved BUDGET TRANSFER #4
(11/09/16-76)		Approved BUDGET TRANSFER #5
(11/09/16-77)		Approved BUDGET AMENDMENT #4
(11/09/16-78)		Approved BUDGET AMENDMENT #5
(11/09/16-79)		Approved REVENUE TRANSFER #1
(11/09/16-80)		Approved monthly disbursements for October 2016
(11/09/16-81)		Approved up to $12,000 for camera's
(11/09/16-82)		Motion failed to accept RCLS Budget for 2017
(11/09/16-83)		Approved NYS Deferred Comp Plan
(11/09/16-84)		Adjournment