MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES November 9, 2022 I. Attendance Ms. Lange, called the roll Present Mrs. Marianne Sciucco, Vice President Ms. Marlena Lange, Secretary Mr. Carl Berkowitz Bishop Robert Smith Ms. Frances Amelio Mr. Matthew Pfisterer, Director Absent Mr. Richard C. Bell, President (Excused) Mrs. Tonia Crown (Excused) Visitors Shelley Milburn Susan Wyman II. Pledge of Allegiance III. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report IV. Discussion and Recommendation A. Mrs. Sciucco, Vice President, opened the meeting at 5:00pm. B. Minutes Bishop Smith moved for the adoption of the minutes of the October 12, 2022 monthly meeting. Ms. Amelio seconded. Ayes: Berkowitz, Sciucco, Lange, Bishop Smith, Amelio - (5) Noes: None Motion declared approved. (11/9/22-73) C. Visitor Comments/Staff Report None D. Correspondence None E. President's Report Ms. Sciucco reported that the November 9, 2022 will be her last in person board meeting. She is grateful for her time served on the Board, but looking forward to moving on to her next adventure. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Added, Mr. Pfisterer thanked Ms. Sciucco for all her years of service on the Board. He went on to advise that due to a shortage of Part-Time Staff Holiday Hours needed to be adjusted therefore we will be closed on the day after Thanksgiving, Christmas Eve and New Year's Eve. Mr. Pfisterer also went on to say that he has posted on different approved sites for P/T Librarian I's and has not received any responses And that P/T Library Clerks are also hard to come by. December 2, 2022, the Library will be closed for Staff Appreciation/Continuing Education Opportunity. Mrs. Lisa Kropp, Director of the Lindenhurst Public Library, will be speaking during the day and Mrs. Jen Park from RCLS will be speaking during the afternoon. G. Financial Officer's Report Ms. Lange moved that the regular monthly disbursements for October, 2022 in the amount of $107,136.83 having been audited by Bishop Robert Smith and found to be correct, be approved. Mr. Berkowitz seconded. Ayes: Berkowitz, Sciucco, Lange, Bishop Smith, Amelio - (5) Noes: None Motion declared approved. (11/9/22-74) H. Committee Report Building & Grounds: We have solicited bids for additional lighting to be added to the center corridor of the Library's first floor ceiling, spanning from the reference area to the circulation area. I recommend that we accept the lowest bid in the amount of $6657.50 to complete this work. Mr. Berkowitz moved to accept the bid and set aside $7000.00 for the repair, Bishop Smith seconded. Ayes: Berkowitz, Sciucco, Lange, Bishop Smith, Amelio - (5) Noes: None Motion declared approved. (11/9/22-75) The company that is providing our new phone system has notified me that due to supply chain issues the hardware required to complete the installation will not be available until April, 2023 at the earliest. This delay will require us to acquire another telephone service provider starting on January 1, 2023 and continuing on a month to month basis until the hardware arrives and installation can be completed. Will be discussed further in Executive Session. The company that will be installing new ADA compliant sinks in the first floor restrooms has informed me that due to inflation and a delay in our accepting their proposal, they will have to prepare a new quote for the work. I hope to have the revised quote soon. A meeting has been scheduled for next week to meet with the Engineer who reviewed our two HVAC proposals. Emergency repairs to the roof have been completed. Our exterminators have reported that we are currently not experiencing any infestation issues in the building. I. Old Business None J. New Business Operation Warm - November 19, 2022 - A collaboration with IATSE Local 311 to distribute 200 NEW coats to children in the community. Mr. Berkowitz moved to go into Executive Session at 5:34pm to discuss new phone system. Ms. Lange seconded. Ayes: Berkowitz, Sciucco, Lange, Bishop Smith, Amelio - (5) Noes: None Motion declared approved. (11/9/22-76) Executive Session Ended at 5:41pm. Ms. Amelio moved to accept the Ring Central Proposal for phone service. Bishop Smith seconded. Ayes: Berkowitz, Sciucco, Lange, Bishop Smith, Amelio - (5) Noes: None Motion declared approved. (11/9/22-77) K. Adjournment Mr. Berkowitz moved to adjourn the meeting at 5:47pm. Mrs. Crown seconded. Ayes: Berkowitz, Sciucco, Lange, Bishop Smith, Amelio - (5) Noes: None Motion declared approved. (11/9/22-78) Respectfully Submitted, Marlena Lange, Secretary TABLE OF MOTIONS (01/12/21-1) Accepted slate of officers (01/12/21-2) Designated Middletown Times Herald Record as official newspaper (01/12/21-3) Designated the Orange Bank and Trust as official bank (01/12/21-4) Appointed Alex Smith & Elizabeth Hunter as Library District's Attorney (01/12/21-5) Designated Nugent & Haeussler, P.C. Audit Firm (01/12/21-6) Adjournment (01/12/21-7) Approval of adoption of the minutes of the 12/8/21 meeting, with corrections (01/12/21-8) Executive Session (01/12/21-9) Approved increase of Part Time Staff's wages (01/12/21-10) Approved increase of Administrative wages (01/12/21-11) Adjournment (02/09/22-12) Approval of adoption of the minutes of the 01/12/22 Reorganizational Minutes, with corrections (02/09/22-13) Approval of adoption of the minutes of the 01/12/22 monthly meeting (02/09/22-14) Approved monthly disbursements for December 2021 (02/09/22-15) Approved monthly disbursements for January 2022 (02/09/22-16) Discussion of Library participation in the Kiwanis Plastic Bag Recycling Program (02/09/22-17) Executive Session (02/09/22-18) Adjournment (03/09/22-19) Approval of adoption of the minutes of the 02/09/22 meeting (03/09/22-20) Approved 2021 Budget Transfer #5 (03/09/22-21) Approved 2021 Budget Transfer #6 (03/09/22-22) Executive Session (03/09/22-23) Adjournment (04/13/22-24) Approval of adoption of the minutes of the 03/09/22 meeting (04/13/22-25) Executive Session (04/13/22-26) Approved 2021 Budget Transfer #7 (04/13/22-27) Approved monthly disbursements for February 2022 (04/13/22-28) Approved monthly disbursements for March 2022 (04/13/22-29) Approval of the Annual Report to the Community (04/13/22-30) Adjournment (05/11/22-31) Approval of adoption of the minutes of the 04/13/22 monthly meeting (05/11/22-32) Approved monthly disbursements for April 2022 (05/11/22-33) Approved 2022 Budget Transfer #2 (05/11/22-34) Approved 2022 Budget Transfer #3 (05/11/22-35) Executive Session (05/11/22-36) Adjournment (06/08/22-37) Approval of adoption of the minutes of the 05/11/22 monthly meeting (06/08/22-38) Executive Session (06/08/22-39) Approved 2022 Budget Transfer #1 (06/08/22-40) Approved 2022 Budget Transfer #4 (06/08/22-41) Adjournment (08/30/22-42) Executive Session (08/30/22-43) Approval to move forward with the NYS Construction Grant Telephone System Proposal (08/30/22-44) Adjournment (07/13/22-45) Approval of adoption of the minutes of the 06/08/22 meeting (07/13/22-46) Approved monthly disbursements for June 2022 (07/13/22-47) Approval of Extension of Fine Free Checkout (07/13/22-48) Approval of Motion to Override NYS Tax Cap for 2023 (07/13/22-49) Approval of the Motion to Accept the Proposed Library Budget for 2023 (07/13/22-50) Executive Session (07/13/22-51) Adjournment (09/14/22-52) Open Discussion for the Public Meeting for the 2023 Budget Vote (09/14/22-53) Approval of adoption of the minutes of the 07/13/22 monthly meeting (09/14/22-54) Authorization of Scannex purchase (09/14/22-55) Authorization of payment for moving of the Newsstand (09/14/22-56) Approved monthly disbursements for August 2022 (09/14/22-57) Approved monthly disbursements for July 2022 (09/14/22-58) Closing of the Public Budget Hearing (09/14/22-59) Approval of the RCLS IT Services Agreement (09/14/22-60) Approval of the 2023 Library Budget (09/14/22-61) Executive Session (09/14/22-62) Adjournment (10/12/22-63) Approval of adoption of the minutes of the 08/30/22 special meeting (10/12/22-64) Approval of adoption of the minutes of the 09/14/22 monthly meeting (10/12/22-65) Approved monthly disbursements for September, 2022 (10/12/22-66) Approval of proposal for roof repairs (10/12/22-67) Approval of proposal for ADA Compliant First Floor Restroom Repairs (10/12/22-68) Approved RCLS 2023 Operation Budget (10/12/22-69) Approved Certification of the October 11, 2022 Library Budget and Trustee Election (10/12/22-70) Executive Session (10/12/22-71) Approved to accept and sign the Memorandum of Understanding from the Staff Negotiation Team (10/12/22-72) Adjournment (11/09/22-73) Approval of adoption of the minutes of the 11/09/22 meeting (11/09/22-74) Approved monthly disbursements for October 2022 (11/09/22-75) Approval of the bid for the additional lighting (11/09/22-76) Executive Session (11/09/22-77) Approval for the Ring Central Proposal (11/09/22-78) Adjournment