MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES
November 14, 2012
I. Attendance
Mrs. Crown called the roll.
Present
Mrs. Rosa Boyd, President
Mrs. Lois Ruckert, Vice President
Mrs. Tonia Crown, Secretary
Ms. Barbara Kay, Treasurer
Mr. Carl Berkowitz
Mr. Richard C. Bell
Mr. Matthew Pfisterer, Director
Absent
Ms. Marlena Lange, excused
Visitors
No visitors
II. Agenda
A. Roll Call G. Treasurer's Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President's Report K. New Business
F. Director's Report L. Adjournment
III. Discussion and Recommendation
A. Mrs. Rosa Boyd, President, opened the meeting at 7:00pm and led the pledge to the flag.
B. Minutes
Mr. Bell moved for adoption of the minutes of the October 3, 2012 meeting.
Mrs. Crown seconded.
Ayes: Boyd, Bell, Berkowitz, Kay, Crown, Ruckert - 6
Noes: None
Motion declared approved. (11/14/12 - 60)
C. Visitor Comments
No comments
D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.
Discussion was held on a letter sent by Mrs. Boyd on behalf of the Board of Trustees, to
Robert Hubsher, Executive Director of RCLS. There has been no response to this letter.
(Letter attached to official minutes)
E. President's Report
Mrs. Boyd reported that she attended two programs at Thrall Library and remarked how
wonderful they were. Mrs. Boyd thanks Gail Myker for arranging such wonderful
programs.
The Board discussed the Director's Evaluation. Mrs. Ruckert and Mrs. Crown will be on
the committee to handle this.
F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)
Matt reported that he verified with Mrs. Fiumano, who checked with paychecks, about the
MTA tax. Because we are a client of paychecks, they have filed the appropriate
paperwork with regard to a potential refund of back MTA taxes.
G. Treasurer's Report
Mr. Pfisterer reported on the accounts and balances. Discussion followed. (Attached to
official minutes)
H. Library Staff Reports
No report.
I. Committee Reports
Finance Committee: Mr. Berkowitz moved that the regular monthly disbursements for
October 2012 in the amount of $85,602.35 having been audited by Rosa Boyd and found
to be correct, be approved.
Mrs. Ruckert seconded.
Ayes: Boyd, Bell, Berkowitz, Kay, Ruckert, Crown - 6
Noes: None
Motion declared approved. (11/14/12 - 61)
Mrs. Boyd appointed Mr. Berkowitz and Mr. Bell to the nominating committee for 2013
slate of officers.
Building & Grounds: Mr. Pfisterer reported on Building & Grounds.
The library sustained no damage as a result of the storm (Sandy) on October 29-30. We
experienced intermittent power outages on the 30th but we were able to open normal
operations October 31.
The wall separating the urinals in the second floor men's room was damaged by misuse
and was removed by our custodians. We are currently investigating options to install a
durable product.
Repairs to electrical, plumbing and elevator systems as stated in the Library's safety
inspection is ongoing.
We are expecting the installation of the surveillance equipment to begin shortly.
I have received proofs for new spine labels for the commemorative plaque in the reading
room. The new proofs feature a larger font and dark letters which should stand out more
prominently.
J. Old Business
Discussion was held on the RCLS ANSER Agreement for 2013-2018.
Mr. Berkowitz moved that the Board authorize the President to sign the contractual
agreement with ANSER.
Mr. Bell seconded.
Ayes: Boyd, Bell, Berkowitz, Crown, Kay, Ruckert - 6
Noes: None
Motion declared approved. (11/14/12 - 62)
K. New Business
Discussion was held on the proposed 2012 Board Meeting dates.
Mrs. Ruckert moved to accept the proposed 2013 meeting room dates. Ms. Kay seconded.
Ayes: Boyd, Bell, Crown, Kay, Ruckert Berkowitz - 6
Noes: None
Motion declared approved. (11/14/12 - 63)
L. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 7:45pm. Mr. Bell seconded.
Ayes: Bell, Boyd, Ruckert, Kay, Berkowitz, Crown - 6
Noes: None
Motion declared approved. (11/14/12 - 64)
Respectfully submitted,
Tonia Crown, Secretary
TABLE OF MOTIONS
(01/11/12 - 1) Accepted slate of officers
(01/11/12 - 2) Designated Middletown Times Herald Record as official newspaper
(01/11/12 - 3) Designated the Orange County Trust Company as official bank
(01/11/12 - 4) Designated Stifel-Nicholas as Investment Firm
(01/11/12 - 5) Appointed Robert Isseks as Library District's Attorney
(01/11/12 - 6) Adjournment
(01/11/12 - 7) Approval of 12/14/11 minutes
(01/11/12 - 8) Approved BUDGET AMENDMENT 38 12/31/11
(01/11/12 - 9) Approved monthly disbursements for November 2011
(01/11/12 - 10) Adjournment
(02/08/12 - 11) Approval of 1/11/12 organizational minutes
(02/08/12 - 12) Approval of 1/11/12 minutes
(02/08/12 - 13) Approved BUDGET AMENDMENT #9 (12/31/11); monthly disbursements
for December 2011; BUDGET TRANSFER #3 (12/31/11)
(02/08/12 - 14) Approved BUDGET AMENDMENT #1; monthly disbursements for
January 2012
(02/08/12 - 15) Approved using paper ballots for 2012 budget vote
(02/08/12 - 16) Adjournment
(03/14/12 - 17) Approval of 2/8/12 minutes
(03/14/12 - 18) Approved monthly disbursements for February 2012
(03/14/12 - 19) Approved BUDGET TRANSFER #1
(03/14/12 - 20) Approved Stifel Nicolaus & Co. resolution
(03/14/12 - 21) Adjournment
(04/11/12 - 22) Approval of 3/14/12 minutes
(04/11/12 - 23) Approved monthly disbursements for March 2012
(04/11/12 - 24) Approved timetable for October 2, 2012 election
(04/11/12 - 25) Accepted NYS Annual Report for 2011
(04/11/12 - 26) Executive session
(04/11/12 - 27) Adjournment
(05/09/12 - 28) Approval of 4/11/12 minutes
(05/09/12 - 29) Approved monthly disbursements for April 2012
(05/09/12 - 30) Approved BUDGET AMENDMENT #2
(05/09/12 - 31) Approved asking RCLS to look into service for unserved areas
(05/09/12 - 32) Approved Public Comment at Board Meeting Policy
(05/09/12 - 33) Adjournment
(06/13/12 - 34) Approval of 5/9/12 minutes
(06/13/12 - 35) Approved BUDGET TRANSFER #4 (12/31/11)
(06/13/12 - 36) Approved to rescind Amendment #1 & approve corrected Amendment #1
(06/13/12 - 37) Approved monthly disbursements for May 2012
(06/13/12 - 38) Approved emergency repair on roof shingles
(06/13/12 - 39) Adjournment
(07/25/12 - 40) Approval of 6/13/12 minutes
(07/25/12 - 41) Approved BUDGET AMENDMENT #3 & monthly disbursements for
(07/25/12 - 42) Accepted CDR proposal contingent on references
(07/25/12 - 43) Accepted Boss Construction proposal
(07/25/12 - 44) Accepted Proposed Budget for 2013
(07/25/12 - 45) Approved NYS Tax Cap Override
(07/25/12 - 46) Adjournment
(09/12/12 - 47) Opened Public Budget Hearing
(09/12/12 - 48) Approval of 7/25/12 minutes
(09/12/12 - 49) Closed Public Budget hearing
(09/12/12 - 50) Approved BUDGET AMENDMENT #4 & monthly disbursements for
July and August 2012
(09/12/12 - 51) Approved Procurement Policy
(09/12/12 - 52) Adjournment
(10/03/12 - 53) Approval of 9/12/12 minutes
(10/03/12 - 54) Approved BUDGET TRANSFER #2
(10/03/12 - 55) Approved BUDGET AMENDMENT #5
(10/03/12 - 56) Approved monthly disbursements for September 2012
(10/03/12 - 57) Motion failed to approve RCLS Preliminary Budget
(10/03/12 - 58) Accepted results from 10/3/12 Election
(10/03/12 - 59) Adjournment
(11/14/12 - 60) Approval of 10/3/12 minutes
(11/14/12 - 61) Approved monthly disbursements for October 2012
(11/14/12 - 62) Approved President to sign contractual agreement with ANSER
(11/14/12 - 63) Approved 2013 Board Meeting dates
(11/14/12 - 64) Adjournment