MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


December 8, 2004

I. Attendance
Ms. Lange called the roll:

Present
Mr. Carl Berkowitz, President
Mr. Richard C. Bell, Vice President
Ms. Marlena Lange, Secretary
Mrs. Rosa Boyd, Treasurer (arrived at 7:05pm)
Mrs. Joan Hutchinson
Mr. Kevin J. Gallagher, Director

Absent
Ms. Eileen Connolly (excused)

Visitors
None

II. Agenda
A. Roll Call             G. Treasurer's Report
B. Minutes               H. Library Staff Reports
C. Visitor Comments      I. Committee Report
D. Correspondence        J. Old Business
E. President's Report    K. New Business
F. Director's Report     L. Adjournment

III. Discussion and Recommendation
A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm
and led the pledge to the
flag.

B. Minutes
Mr. Bell moved for adoption of the minutes of November 10,
2004. Mrs. Hutchinson seconded.

Ayes: Berkowitz, Bell, Lange, Hutchinson - 4
Noes: None
Motion declared approved. (12/8/04 - 91)

C. Visitor Comments
No comments.

D. Correspondence
A copy of all the correspondence sent to each Board member is
attached to the official minutes.

E. President's Report
Mr. Berkowitz asked Mr. Gallagher if there was any feedback
from the legislator's meeting on December 7th. Mr. Gallagher
reported that he has not heard of anything.

F. Director's Report
(A copy of the Director's Report sent to each Board member is
attached to the official minutes.)

Mr. Gallagher reported that Norman Gallagher, Port Jervis Free
Library trustee, met with him to discuss exploring options for
library service to the Town of Greenville. Discussion
followed.

Mr. Gallagher discussed the home delivery service.

G. Treasurer's Report
Mr. Gallagher reported on the accounts and balances.
Discussion followed. (Report attached to the official minutes)


H. Library Staff Reports
No report.

I. Committee Reports
Building & Grounds Committee: Ms. Lange reported that the
insulation has helped with the heat in the Administrative
offices. Discussion followed.

Mr. Gallagher reported that we had a leak in the skylight and
it has been patched.

Finance Committee: Mrs. Boyd moved that the regular monthly
disbursements for November, 2004 in the amount of $64,958.99
having been audited by Eileen Connolly and found to be
correct, be approved. Ms. Lange seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Boyd, - 5
Noes: None
Motion declared approved. (12/8/04 - 92)

Mrs. Boyd moved that the Board of Trustees of Middletown
Thrall Library amend the 2004 Revenue to be increased by the
following:

REVENUE AMENDMENT #3
REVENUES: L2082 Library Charges Revenue $2,935.86

Mrs. Hutchinson seconded.

Ayes: Berkowitz, Bell, Hutchinson, Boyd, Lange - 5
Noes: None
Motion declared approved. (12/8/04 - 93)

Mrs. Boyd moved that Board of Trustees of Middletown Thrall
Library accept the following budget transfers:

BUDGET TRANSFER #6
TO: L7410.8420.12.0000.0 Insurance $ 2,050.00
FROM:L7410.8411.12.0000.0 Postage $ 2,050.00
This amount represents what is needed in addition to the
remaining balance to cover the Utica Commercial Insurance
installment payment for December 2004.

TO:L7410.8161.12.0000.6 Clerks Full-Time $14,000.00
FROM:L7410.8167.12.0000.6 Clerks Part-Time $14,000.00
The above amount represents what is estimated to be needed to
cover Retro-Pay Salaries through the end of 2004.

TO:L7410.8158.12.0000.6 Librarians Part-Time $17,000.00
FROM:L7410.8167.12.0000.6 Clerks Part-Time $17,000.00
The above amount represents what is estimated to be needed to
cover Retro-Pay & Salaries through the end of 2004.

Ms. Lange seconded.

Ayes: Berkowitz, Bell, Boyd, Hutchinson, Lange - 5
Noes: None
Motion declared approved. (12/8/04 - 94)

J. Old Business
Mr. Gallagher reported on the insurance proposals for 2005.
Discussion followed.

Ms. Lange moved to choose Hutching Agency for our insurance
based on the proposal received. Mrs. Hutchinson seconded.

Ayes: Berkowitz, Boyd, Lange, Hutchinson - 4
Noes: None
Abstain: Bell - 1
Motion declared approved. (12/8/04 - 95)

Mr. Gallagher discussed the carpet installation proposals.
Discussion followed. Mr. Gallagher will check to see if there
is a warranty on the current carpet.

K. New Business
Mr. Gallagher reported on the 2005 Empire Plan Rates. (Report
attached to official report)

Mr. Gallagher reported that a question was raised by the
Goshen Public Library on discussion of an approach to NYS
concerning prohibition on selling library cards to residents
of untaxed, unserved areas.

The Board discussed the proposed meeting dates for 2005. (
Report attached to official minutes.)

Mr. Gallagher alerted the Board to next year's holiday
schedule for Christmas and New Year's. (Memo attached to
official minutes.)

Ms. Lange moved to go into executive session at 8:26pm for the
purpose of personnel matters. Mrs. Boyd seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Boyd - 5
Noes: None
Motion declared approved. (12/8/04 -96)

The Board returned from executive session at 9:05pm.

Mr. Bell moved to adopt the Administrative salaries that were
discussed in the executive session. Mrs. Hutchinson seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Boyd - 5
Noes: None
Motion declared approved. (12/8/04 - 97)

L. Adjournment
Mrs. Hutchinson moved to adjourn the meeting at 9:06pm. Ms.
Lange seconded.

Ayes: Berkowitz, Bell, Hutchinson, Lange, Boyd - 5
Noes: None
Motion declared approved. (12/8/04 - 98)






Respectfully submitted,



Marlena Lange, Secretary




















TABLE OF MOTIONS

(01/14/04 - 1) Accepted slate of officers
(01/14/04 - 2) Designated Middletown Times Herald Record as
official newspaper
(01/14/04 - 3) Accepted resolution to open bank account at
Orange County Trust Company
(01/14/04 - 4) Approval of 12/10/03 minutes
(01/14/04 - 5) Approval of disbursements for November 2003
(01/14/04 - 6) Approval of payroll register of deductions for
10/29, 11/12 & 11/26/03
(01/14/04 - 7) Approved manual checks for October 2003
(01/14/04 - 8) Approval of disbursements for December 2003
(01/14/04 - 9) Approval of payroll register of deductions for
12/10 & 12/19/03
(01/14/04 - 10) Approved Budget Transfer #1
(01/14/04 - 11) Approved to rollover Walts CD for 30 days
(01/14/04 - 12) Resolution authorizing Board Pres. & Exec.
Director to execute necessary documents & pay the necessary
fees
(01/14/04 - 13) Executive Session
(01/14/04 - 14) Adjournment
(03/10/04 - 15) Approval of 1/14/04 minutes
(03/10/04 - 16) Approval of regular monthly disbursements for
3/2/04
(03/10/04 - 17) Approval of manual checks for January 2004
(03/10/04 - 18) Approved budget transfer #2
(03/10/04 - 19) Approved savings account be closed and
transfer funds to money market account
(03/10/04 - 20) Approved two accounts at Bank of New York be
closed and transferred to
money market account at Orange County Trust
(03/10/04 - 21) Resolution on vehicles parked overnight on
Thrall Library property
(03/10/04 - 22) Replacement for vacant Board seat
(03/10/04 - 23) Pay membership to OLA
(03/10/04 - 24) Executive session
(03/10/04 - 25) Adjournment
(04/14/04 - 26) Approval of 3/10/04 minutes
(04/14/04 - 27) Executive Session
(04/14/04 - 28) Approval of disbursements for 3/26/04
(04/14/01 - 29) Approved submitting documents for Parent &
Child Genealogy & Local History Grant
(04/14/04 - 30) Authorized donation of old chairs to local
non-profit group
(04/14/04 - 31) Adjournment
(05/12/04 - 32 Approval of 4/14/04 minutes
(05/12/04 - 33) Approval of disbursements for April 2004
(05/12/04 - 34) Approval of timetable for 2004 election
(05/12/04 - 35) Approved summer schedule
(05/12/04 - 36) Executive session
(05/12/04 - 37) Adjournment
(06/09/04 - 38) Approval of 5/12/04 minutes
(06/09/04 - 39) Approval of disbursements for May 2004
(06/09/04 - 40) Approved Budget Amendment #1
(06/09/04 - 41) Approved Budget Transfer #3
(06/09/04 - 42) Approved policy for banning cell phones
(06/09/04 - 43) Approved policy for Seasonal Borrowing Cards
(06/09/04 - 44) Executive Session
(06/09/04 - 45) Adjournment
(07/14/04 - 46) Approval of 6/9/04 minutes
(07/14/04 - 47) Executive Session
(07/14/04 - 48) Approval of disbursements for June 2004
(07/14/04 - 49) Extend Summitfield hours to 12:30-5
(07/14/04 - 50) Executive Session
(07/14/04 - 51) Adjournment
(07/28/04 - 52) Executive session
(07/28/04 - 53) Adjournment
(09/08/04 - 54) Approval of 7/14/04 minutes
(09/08/04 - 55) Approval of 7/28/04 special meeting minutes
(09/08/04 - 56) Approval of disbursements for July 2004
(09/08/04 - 57) Approved Budget Amendment #2
(09/08/04 - 58) Approved Revenue Amendment #1
(09/08/04 - 59) Approved Budget Transfer #4
(09/08/04 - 60) Accepted a proposed budget for 2005
(09/08/04 - 61) Executive Session
(09/08/04 - 62) Approved to support resolution from
negotiating committee
(09/08/04 - 63) Adjournment
(09/21/04 - 64) Executive session
(09/21/04 - 65) Adjournment
(10/05/04 - 66) Approved Election Results
(10/05/04 - 67) Executive Session
(10/05/04 - 68) Adjournment
(10/13/04 - 69) Approval of 9/8/04 minutes
(10/13/04 0 70) Approval of 9/21/04 special meeting minutes
(10/13/04 - 71) Approval of 10/5/04 special meeting minutes to
accept election results
(10/13/04 - 72) Approval of disbursements for August 2004
(10/13/04 - 73) Approval of disbursements for September 2004
(10/13/04 - 74) Approved 2005 library district tax rates
(10/13/04 - 75) Approved holiday schedule
(10/13/04 - 76) Executive session
(10/13/04 - 77) Approved labor contracts pending legal review
(10/13/04 - 78) Approved part-time pay raises
(10/13/04 - 79) Approved proposal for weekend security
(10/13/04 - 80) Adjournment
(11/10/04 - 81) Approval of 10/13/04 minutes
(11/10/04 - 82) Approved disbursements for October 2004
(11/10/04 - 83) Approved Budget Amendment #3
(11/10/04 - 84) Approved Revenue Amendment #2
(11/10/04 - 85) Approved Budget Transfer #5
(11/10/04 - 86) Approved 2003-2006 Negotiated Agreements with
units
(11/10/04 - 87) Executive Session
(11/10/04 - 88) Appointed Board President to finalize salary
with Administrative Assistant
(11/10/04 - 89) Approved part-time salary increases
(11/10/04 - 90) Adjournment
(12/08/04 - 91) Approved 11/10/04 minutes
(12/08/04 - 92) Approved disbursement for November 2004
(12/08/04 - 93) Approved Revenue Amendment #3
(12/08/04 - 94) Approved Budget Transfer #6
(12/08/04 - 95) Accepted insurance proposal from Hutching
Agency
(12/08/04 - 96) Executive session
(12/08/04 - 97) Approved Administrative Salaries for 2005
(12/08/04 - 98) Adjournment