MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


December 8, 2010


I. Attendance
Mrs. Ruckert called the roll:

Present
Mr. Carl Berkowitz, President
Mrs. Rosa Boyd, Vice President
Ms. Barbara Kay, Treasurer
Mrs. Lois Ruckert, Secretary
Ms. Marlena Lange
Mrs. Tonia Crown
Mr. Richard C. Bell
Mr. Kevin J. Gallagher, Director

Absent
None

Visitors
None

II. Agenda
A. Roll Call                G. Treasurer's Report
B. Minutes                  H. Library Staff Reports
C. Visitor Comments         I. Committee Report
D. Correspondence           J. Old Business
E. President's Report       K. New Business
F. Director's Report        L. Adjournment

III. Discussion and Recommendation
A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led
the pledge to the flag.

B. Minutes
Ms. Lange moved for adoption of the minutes of the November 10, 2010
meeting. Ms. Kay seconded.
Ayes: Berkowitz, Lange, Kay, Bell, Boyd, Crown, Ruckert - 7
Noes: None
Motion declared approved. (12/08/10 - 86)

C. Visitor Comments
No comments.

D. Correspondence
A copy of all the correspondence sent to each Board member is attached
to the
official minutes.

Mr. Berkowitz read a letter from Assemblywoman Aileen Gunther in
response to the
Board's letter of 9/8/10. Assemblywoman Gunther said she was preparing
for the new
2011 session year and would bring the Board's concern to Albany.
(Letter attached to
official minutes)

Mr. Berkowitz read a letter from the SUNY New Paltz Foundation
thanking the Board for
their donation for Kevin's retirement.

E. President's Report
Mr. Berkowitz discussed the increases for the Retirement System over
the next several
years.

Mr. Berkowitz thanked Shelley Milburn and Donna Gady for organizing
the
retirement party for Kevin Gallagher.

F. Director's Report
(A copy of the Director's Report sent to each Board member is attached
to the official minutes.)

G. Treasurer's Report
Mr. Gallagher reported on the accounts and balances. (Attached to
official minutes)

H. Library Staff Reports
No report.

I. Committee Reports
Finance Committee: Mrs. Boyd moved that the Board of Trustees of
Middletown Thrall
Library amend the 2010 budget to be increased as follows:

BUDGET AMENDMENT #8
ADD
Revenue L2705 Gifts & Donations $ 25.00
two donations received $ 36.00
in memory of E. Isseks Barmann

L2705 Gifts & Donations $ 5.00
anonymous

ADD
Appropriations: L7410.8521.12.3810.5 Adult Books $ 66.00


Ms. Lange seconded.
Ayes: Berkowitz, Lange, Kay, Bell, Boyd, Crown, Ruckert - 7
Noes: None
Motion declared approved. (12/08/10 - 87)

Mrs. Boyd moved that the Board of Trustees of Middletown Thrall
Library accept the
following budget transfers:

BUDGET TRANSFER #5

To: L7410.8502.12.0000.5 Library & Office Supplies $ 625.00
L7410.8514.12.0000.5 A/V Supplies $ 175.00
From: L7410.8411.12.0000.0 Postage $800.00
to cover deficit
To: L7410.8422.12.0000.0 Judgement & Claims $18,000.00
From:L7410.8900.12.0000.0 Contingency $10,000.00
L7410.8420.12.0000.0 Insurance $ 4,000.00
L9760.8600.12.7410.0 Debt Service $ 4,000.00
to encumber available funds for 2011 Town of Wallkill tax assessment
refund

Ms. Kay seconded.
Ayes: Berkowitz, Lange, Kay, Bell, Boyd, Crown, Ruckert - 7
Noes: None
Motion declared approved. (12/08/10 - 88)


Mrs. Boyd moved that the regular monthly disbursements for November
2010 in the amount
of $82,474.61 having been audited by Lois Ruckert and found to be
correct, be approved.
Ms. Lange seconded.
Ayes: Berkowitz, Bell, Lange, Kay, Boyd, Crown, Ruckert - 7
Noes: None
Motion declared approved. (12/08/10 - 89)

Building & Grounds: The new digital video security system has been
delivered and Brad will install them before the end of the year.

Brad McGovern replaced one of the pneumatic door closers.

Tri-County Heating & Cooling will be adding anti-freeze to the HVAC
System.

Brad McGovern and Robert Tiess are working with Day Automation to get
remote access to the HVAC system.

Nominating Committee: Discussion was held on the slate of officers for
2011. Mrs. Crown and Mr. Bell would like to nominate the following
slate of officers for 2011:
Carl Berkowitz - President
Rosa Boyd - Vice President
Barbara Kay - Treasurer
Lois Ruckert - Secretary

This will be voted at on at the January meeting.

J. Old Business
Mr. Berkowitz discussed the painting from Prudence Morrison Gow.
Discussion followed.
The Board tabled this until the January meeting.

K. New Business
Discussion was held on the NYS Education Law, Section 262, Use of
Public Libraries.
(Attached to official minutes)

Ms. Lange moved that the Board of Trustees accept Kevin Gallagher's
proposal of
$150.00 for each half day worked with Matthew Pfisterer in January
2011 on transition
issues. Mrs. Ruckert seconded.
Ayes: Berkowitz, Bell, Crown, Kay, Boyd, Lange, Ruckert - 7
Noes: None
Motion declared approved. (12/08/10 - 90)


Ms. Lange moved to go into executive session at 8:18pm to discuss
personnel, attorney
matters and labor negotiations. Mrs. Ruckert seconded.
Ayes: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7
Noes: None
Motion declared approved. (12/08/10 - 91)

The Board returned from executive session at 9:21pm.

L. Adjournment
Ms. Lange moved to adjourn the meeting at 9:22pm. Mrs. Boyd seconded.

Ayes: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7
Noes: None
Motion declared approved. (12/08/10 - 92)


Respectfully submitted,



Lois Ruckert, Secretary




TABLE OF MOTIONS

(01/13/10 - 1) Accepted slate of officers
(01/13/10 - 2) Designated Middletown Times Herald Record as official
newspaper
(01/13/10 - 3) Designated the Orange County Trust Company as official
bank
(01/13/10 - 4) Reappointed Richard Guertin as Library District
Attorney
(01/13/10 - 5) Adjournment
(01/13/10 - 6) Approval of 12/09/09 minutes
(01/14/10 - 7) Approved BUDGET AMENDMENT #6 (12/31/09)
(01/13/10 - 8) Approved BUDGET AMENDMENT #1
(01/13/10 - 9) Accepted Insurance change from Chubb to Utica National
(01/13/10 - 10) Executive session
(01/13/10 - 11) Adjournment
(02/11/10 - 12) Approval of 1/13/10 organizational meeting minutes
(02/11/10 - 13) Approval of 1/13/10 minutes
(02/11/10 - 14) Approved monthly disbursement for December 2009
(02/11/10 - 15) Approved BUDGET TRANSFER #5 (12/31/2009)
(02/11/10 - 16) Approved resolution on library systems
(02/11/10 - 17) Executive session
(02/11/10 - 18) Adjournment
(03/10/10 - 19) Approval of 2/11/10 minutes
(03/10/10 - 20) Approved monthly disbursement for January 2010
(03/10/10 - 21) Approved monthly disbursement for February 2010
(03/10/10 - 22) Accepted NYS Annual Report
(03/10/10 - 23) Approved Stifel Nicolaus as investment firm
(03/10/10 - 24) Executive session
(03/10/10 - 25) Adjournment
(04/14/10 - 26) Approval of 3/10/10 minutes
(04/14/10 - 27) Approved BUDGET AMENDMENT #2
(04/14/10 - 28) Approved monthly disbursement for March 2010
(04/14/10 - 29) Accepted timetable for 10/5/10 election
(04/14/10 - 30) Executive session
(04/14/10 - 31) Resumed regular board meeting
(04/14/10 - 32) Adjournment
(05/12/10 - 33) Accepted auditor's report
(05/12/10 - 34) Approval of 4/14/10 minutes
(05/12/10 - 35) Approved monthly disbursement for April 2010
(05/12/10 - 36) Approved BUDGET AMENDMENT #3
(05/12/10 - 37) Approved BUDGET TRANSFER #1
(05/12/10 - 38) Approved donating old lounge chairs to Emergency
Housing
(05/12/10 - 39) Executive Session
(05/12/10 - 40) Resumed regular Board Meeting
(05/12/10 - 41) Adjournment
(06/09/10 - 42) Approval of 5/12/10 minutes
(06/09/10 - 43) Approved monthly disbursement for May 2010
(06/09/10 - 44) Approved Dress Code Policy
(06/09/10 - 45) Executive Session
(06/09/10 - 46) Adjournment
(07/14/10 - 47) Approval of 6/9/10 minutes
(07/14/10 - 48) Approved monthly disbursement for June 2010
(07/14/10 - 49) Approved BUDGET TRANSFER #2
(07/14/10 - 50) Approved BUDGET AMENDMENT #4
(07/14/10 - 51) Approved Proposed 2011 Budget
(07/14/10 - 52) Executive session
(07/14/10 - 53) Adjournment
(09/01/10 - 54) Approved amending the proposed 2011 budget
(09/01/10 - 55) Opened public hearing
(09/01/10 - 56) Approval of 7/14/10 minutes
(09/01/10 - 57) Approved BUDGET AMENDMENT #5
(09/01/10 - 58) Approved monthly disbursements for July 2010
(09/01/10 - 59) Approved BUDGET TRANSFER #3
(09/01/10 - 60) Accepted amended policy for Violence-Free Workplace
(09/01/10 - 61) Adopted proposed 2011 budget as amended
(09/01/10 - 62) Accepted amended meeting room policy
(09/01/10 - 63) Approved restricting Mount Hope cardholders
(09/01/10 - 64) Executive session
(09/01/10 - 65) Approved Director's salary
(09/01/10 - 66) Adjournment
(09/07/10 - 67) Executive session
(09/07/10 - 68) Provisional appointment of new Director
(09/07/10 - 69) Adjournment
(10/06/10 - 70) Approval of 9/1/10 minutes
(10/06/10 - 71) Approval of 9/7/10 special meeting minutes
(10/06/10 - 72) Approved monthly disbursements for August 2010
(10/06/10 - 73) Approved monthly disbursements for September 2010
(10/06/10 - 74) Approved BUDGET AMENDMENT #6
(10/06/10 - 75) Approved 10/5/10 election results
(10/06/10 - 76) Executive session
(10/06/10 - 77) Adjournment
(11/10/10 - 78) Approval of 10/6/10 minutes
(11/10/10 - 79) Approved BUDGET AMENDMENT #7
(11/10/10 - 80) Approved BUDGET TRANSFER #4
(11/10/10 - 81) Approved monthly disbursements for October 2010
(11/10/10 - 82) Approved to have painting examined by Main Frame
(11/10/10 - 83) Approved 2011 Board meeting schedule
(11/10/10 - 84) Executive session
(11/10/10 - 85) Adjournment
(12/08/10 - 86) Approval of 11/10/10 minutes
(12/08/10 - 87) Approved BUDGET AMENDMENT #8
(12/08/10 - 88) Approved BUDGET TRANSFER #5
(12/08/10 - 89) Approved monthly disbursements for November 2010
(12/08/10 - 90) Approved $150.00 for each half day for transition of
Director
(12/08/10 - 91) Executive session
(12/08-10 - 92) Adjournment