MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
December 8, 2021
I. Attendance
Ms. Lange called the roll.
Present
Mr. Richard C. Bell, President
Mrs. Marianne Sciucco, Vice President
Mrs. Tonia Crown, Financial Officer
Ms. Marlena Lange, Secretary
Mr. Carl Berkowitz
Ms. Frances Amelio
Bishop Robert Smith (Arrived at 5:02)
Mr. Matthew Pfisterer, Director
Absent
None
Visitors
None
II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report
III. Discussion and Recommendation
A. Mr. Bell, President, opened the meeting at 5:01pm and led the pledge
B. Minutes
Mr. Berkowitz moved for adoption of the minutes of the November 10, 2021 meeting. Ms.
Amelio seconded.
Ayes: Bell, Sciucco, Berkowitz, Lange, Amelio, Smith, Crown – (7)
Noes: None
Motion declared approved. (12/8/21 – 60)
C. Visitor Comments/Staff Report Con't.
None
D. Correspondence
A copy of any correspondence is sent to each Board member and is attached to the official
minutes.
E. President's Report
None
F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)
G. Financial Officer's Report
Ms. Lange moved that the regular monthly disbursements for November, 2021 in the
amount of $321,489.99 having been audited by Frances Amelio and found to be correct,
be approved. Mr. Berkowitz seconded.
Ayes: Bell, Sciucco, Berkowitz, Crown, Lange, Amelio, Smith – (7)
Noes: None
Motion declared approved. (12/8/21 – 61)
H. Committee Reports
Building & Grounds: The Library was without heat on two occasions this month.
Service calls were placed and it was discovered that lines that direct condensation away
from the boilers are improperly pitched and condensation is draining back into the system
which is causing shutdowns. Additionally, the chimneys sleeves have been displaced and
this is a contributing factor to the condensation buildup issue. I have received a proposal
from our HVAC service company for the necessary repairs. A company representative
told me that due to supply chain issues the materials needed to complete the repair will
take 8 to 12 weeks to obtain. In the interim the lines will have to be manually drained to
prevent further shut downs.
Proposals for HVAC system evaluation and recommendations.
Proposal to purchase furniture and equipment to reconfigure areas of the Library's first
floor.
Our exterminators have notified us that we are not currently experiencing any insect
infestation issues.
Mr. Berkowitz moved to go into executive session at 5:24pm to discuss correspondence,
personnel and arbitration. Mrs. Crown seconded.
Ayes: Bell, Sciucco, Berkowitz, Lange, Crown, Smith, Amelio – (7)
Noes: None
Motion declared approved. (12/8/21 – 62)
The Board returned from executive session at 6:10pm.
Ms. Sciucco moved to approve the Emergency HVAC repairs. Ms. Crown seconded.
Ayes: Bell, Sciucco, Berkowitz, Lange, Crown, Smith, Amelio – (7)
Noes: None
Motion declared approved. (12/8/21 – 63)
Mrs. Crown moved to approve the 2nd HVAC Engineering Inspection Proposal.
Bishop Smith seconded.
Ayes: Bell, Sciucco, Berkowitz, Lange, Crown, Smith, Amelio – (7)
Noes: None
Motion declared approved. (12/8/21 – 64)
Mr. Berkowitz moved to approve the allocation of $50,000, for Library Furniture, from
the 2021 Budget to improve user experience in Library on the first floor.
Ayes: Bell, Sciucco, Berkowitz, Lange, Crown, Smith, Amelio – (7)
Noes: None
Motion declared approved. (12/8/21 – 65)
I. Old Business
None
J. New Business
Discussions for the 2022 P/T and Administrative salaries put off until the January 2022
Board Meeting.
K. Adjournment
Ms. Amelio moved to adjourn the meeting at 6:17pm. Ms. Lange seconded.
Ayes: Bell, Sciucco, Lange, Berkowitz, Crown, Amelio, Smith – (7)
Noes: None
Motion declared approved. (12/8/21 – 66)
Respectfully submitted,
Marlena Lange, Secretary
TABLE OF MOTIONS
(01/13/21-1) Accepted slate of officers
(01/13/21-2) Designated Middletown Times Herald Record as official newspaper
(01/13/21-3) Designated the Orange Bank and Trust as official bank
(01/13/21-4) Appointed Alex Smith & Elizabeth Hunter as Library District's Attorney
(01/13/21-5) Designated Nugent & Haeussler, P.C. Audit Firm
(01/13/21-6) Adjournment
(01/13/21-7) Approval of adoption of the minutes of the 12/9/20 meeting
(01/13/21-8) Adjournment
(02/10/21-9) Approval of adoption of the reorganizational minutes of the 1/13/21 mtg.
(02/10/21-10) Approval of adoption of the regular minutes of the 1/13/21 mtg.
(02/10/21-11) Approved monthly disbursement for October
(02/10/21-12) Approved monthly disbursement for December
(02/10/21-13) Adjournment
(03/10/21-14) Approval of adoption of the minutes of the 2/10/21 meeting
(03/10/21-15) Adopted Public Employer Health Emergency Plan
(03/10/21-16) Accepted the 2020 Annual Report
(03/10/21-17) Adjournment
(04/14/21-18) Approved of adoption of the minutes of the 3/10/21 meeting
(04/14/21-19) Adopted the changes of By-Laws
(04/14/21-20) Approved Election Timetable for 10/5/21
(04/14/21-21) Adjournment
(05/12/21-22) Approved of adoption of the minutes of the 4/14/21 meeting
(05/12/21-23) Approved monthly disbursement for February 2021
(05/12/21-24) Adjournment
(06/09/21-25) Approved of adoption of the minutes of the 5/12/21 meeting
(06/09/21-26) Approved monthly disbursements for April 2021
(06/09/21-27) Approved monthly disbursements for May 2021
(06/09/21-28) Approved BUDGET TRANSFER #1
(06/09/21-29) Approval approximately $11,000 to complete necessary repairs for air handler
(06/09/21-30) Approved to extend Library Fines through 9/30/21
(06/09/21-31) Adjournment
(07/14/21-32) Approved of adoption of the minutes of the 6/9/21 meeting
(07/14/21-33) Approved NYS override Amendment
(07/14/21-34) Approved Preliminary 2020 budget
(07/14/21-35) Approved monthly disbursement for June 2021
(07/14/21-36) Approved Budget Amendment #1
(07/14/21-37) Approved $6,025.00 for camera's
(07/14/21-38) Adjournment
(09/14/21-39) Opened public hearing for 2022 hearing
(09/14/21/40) Approved of adoption of the minutes of the 7/14/21 meeting
(09/14/21/41) Approved monthly disbursement for July 2021
(09/14/21/42) Approved to no exceed $11,000 for Johnson Controls
(09/14/21/43) Closed Hearing
PAGE 2
(09/14/21-44) Approved the 2022 budget
(10/06/21-45) Approved of adoption of the minutes with correction of the 9/14/21
(10/06/21-46) Approved monthly disbursements for September 2021
(10/06/21-47) Approved to certify results of Library District 2022 Public Budget Vote
(10/06/21-48) Accepted the 2022 RCLS Budget
(10/06/21-49) Executive Session
(10/06/21-50) Adjournment
(11/10/21-51) Approval of adoption of the minutes of the 10/6/21
(11/10/21-52) Approved monthly disbursement for August 2021
(11/10/21-53) Approved monthly disbursement for October 2021
(11/10/21-54) Approved BUDGET TRANSFER #2
(11/10/21-55) Approved BUDGET TRANSFER #3
(11/10/21-56) Approved BUDGET TRANSFER #4
(11/10/21-57) Approved Board Meeting Dates for 2022
(11/10/21-58) Executive Session
(11/10/21-59) Adjournment
(12/08/21-60) Approved of adoption of the minutes with correction of the 11/10/21 meeting
(12/08/21-61) Approved monthly disbursement for November 2021
(12/08/21-62) Executive Session
(12/08/21-63) Approved the Emergency Repairs for Library HVAC
(12/08/21-64) Approved the 2nd HVAC Engineering Inspection Proposal
(12/08/21-65) Approved the allocation of $50,000 for Library Furniture
(12/08/21-66) Adjournment