MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES December 9, 2009 I. Attendance Mrs. Hutchinson called the roll: Present Ms. Marlena Lange, President Mr. Carl Berkowitz, Vice President Mrs. Joan Hutchinson, Secretary Ms. Barbara Kay, Treasurer Mr. Richard C. Bell Mrs. Lois Ruckert Mrs. Rosa Boyd Mr. Kevin J. Gallagher, Director Absent None Visitors Barbara Chumard, Librarian II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Ms. Marlena Lange, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Ms. Kay moved for adoption of the minutes of the November 4, 2009 meeting with the following corrections: Page 4; line one – change “her” to “she” Page 5; line 3 – delete Mrs. Boyd seconded Mr. Berkowitz seconded. Ayes: Lange, Bell, Berkowitz, Hutchinson, Boyd, Kay, Ruckert – 7 Noes: None Motion declared approved. (12/09/09 – 74) PAGE 2 C. Visitor Comments No comments. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. E. President’s Report Mr. Bell reported on the November meeting at RCLS. Discussion followed. F. Director’s Report (A copy of the Director’s Report sent to each Board member is attached to the official minutes.) Mr. Gallagher reported that the new Tier 5 could apply to the new hire for the Children’s Room. G. Treasurer’s Report Mr. Gallagher reported on the accounts and balances. H. Library Staff Reports Mrs. Barbara Chumard, Librarian, reported on adult library programs. I. Committee Reports Finance Committee: Mrs. Boyd moved that the regular monthly disbursements for November 2009 in the amount of $93,180.75 having been audited by Carl Berkowitz and found to be correct, be approved. Mrs. Hutchinson seconded. Ayes: Lange, Bell, Hutchinson, Berkowitz, Kay, Boyd, Ruckert – 7 Noes: None Motion declared approved. (12/09/09 – 75) PAGE 3 I. Committee Reports Con’t. Building & Grounds: Ms. Lange reported that we have received half of the ballasts for the exterior of the building. The custodians said they need to replace broken tiles in the handicapped exit ramp in front of the building. J. Old Business Mrs. Boyd and Mrs. Ruckert would like to nominate the following slate of officers for 2010: Carl Berkowitz President Rosa Boyd Vice President Barbara Kay Treasurer Lois Ruckert Secretary K. New Business Ms. Kay moved to accept the following list of Board meeting dates for 2010. January 13 July 14 February 10 (No meeting scheduled in August) March 10 September 1 April 14 October 6 May 12 November 10 June 9 December 8 Mrs. Boyd seconded. Ayes: Lange, Bell, Boyd, Hutchinson, Berkowitz, Kay, Ruckert – 7 Noes: None Motion declared approved. (12/09/09 – 76) Mrs. Ruckert moved to go into executive session at 8:19pm to discuss labor negotiations. Mr. Berkowitz seconded. Ayes: Lange, Bell, Boyd, Hutchinson, Berkowitz, Kay, Ruckert – 7 Noes: None Motion declared approved. (12/09/09 – 77) The Board returned from executive session at 9:00pm. The Board presented Joan Hutchinson with a gift to thank her for her time on the Board. PAGE 4 L. Adjournment Mr. Berkowitz moved to adjourn the meeting at 9:02pm. Mr. Bell seconded. Ayes: Lange, Bell, Hutchinson, Berkowitz, Boyd, Kay, Ruckert – 7 Noes: None Motion declared approved. (12/09//09 – 78) Respectfully submitted, Joan Hutchinson, Secretary TABLE OF MOTIONS (01/14/09 - 1) Accepted slate of officers (01/14/09 - 2) Designated Middletown Times Herald Record as official newspaper (01/14/09 - 3) Designated the Orange County Trust Company as official bank (01/14/09 - 4) Reappointed Richard Guertin as Library District Attorney (01/14/09 - 5) Adjournment (01/14/09 - 6) Approval of 12/10/08 minutes (01/14/09 - 7) Adjournment (02/11/09 – 8) Approval of 1/14/09 reorganizational minutes (02/11/09 – 9) Approval of 1/14/09 minutes (02/11/09 – 10) Approved monthly disbursements for December 2008 (02/11/09 – 11) Approved monthly disbursements for January 2009 (02/11/09 – 12) Approved BUDGET TRANSFER #8 – final transfers for 2008 (02/11/09 – 13) Approved BUDGET AMENDMENT #11 – received from Friends for 2008 (02/11/09 – 14) Approved increased hourly salaries for P.T. Librarians (02/11/09 – 15) Executive session (02/11/09 – 16) Adjournment (03/11/09 – 17) Approval of 2/11/09 minutes (03/11/09 – 18) Approved monthly disbursements for February 2009 (03/11/09 – 19) Executive session (03/11/09 – 20) Adjournment (04/07/09 – 21) Approval of 3/11/09 minutes (04/07/09 – 22) Approved monthly disbursements for March 2009 (04/07/09 – 23) Approved BUDGET AMENDMENT #1 (04/07/09 – 24) Approved February Treasurer’s Report (04/07/09 – 25) Approved March Treasurer’s Report (04/07/09 – 26) Approved October 6, 2009 election timetable (04/07/09 – 27) Approved increases for Election Inspectors (04/07/09 – 28) Accepted the establishment 0f 8/31 for setting final assessed values from Library District communities (04/07/09 – 29) Executive session (04/07/09 – 30) Adjournment (05/13/09 – 31) Approval of 4/7/09 minutes (05/13/09 – 32) Approved ¼ page ad for RCLS Journal (05/13/09 – 33) Approved monthly disbursements for April 2009 (05/13/09 – 34) Approved BUDGET TRANSFER #9 – due to Audit adjustments for 2008 (05/13/09 – 35) Approved the Gift Acceptance Policies & Guidelines (05/13/09 – 36) Executive session (05/13/09 – 37) Adjournment (06/10/09 – 38) Approval of 5/13/09 minutes (06/10/09 – 39) Approved BUDGET TRANSFER #1 (06/10/09 – 40) Approved monthly disbursements for May 2009 (06/10/09 – 41) Accepted 2008 Audit Report (06/10/09 – 42) Adjournment (07/08/09 – 43) Approval of 6/10/09 minutes (07/08/09 – 44) Approved monthly disbursements for June 2009 (07/08/09 – 45) Approved BUDGET AMENDMENT #2 (07/08/09 – 46) Approved $11,000 increase to proposed 2010 budget (07/08/09 – 47) Approved to nominate C. Berkowitz to RCLS Board (07/08/09 – 48) Executive session (07/08/09 – 49) Adjournment (09/09/09 – 50) Approval of 7/9/09 minutes (09/09/09 – 51) Approved monthly disbursements for July 2009 (09/09/09 – 52) Approved monthly disbursements for August 2009 (09/09/09 – 53) Approved BUDGET TRANSFER #2 (09/09/09 – 54) Approved BUDGET AMENDMENT #3 (09/09/09 – 55) Approved proposed 2010 budget (09/09/09 – 56) Approved new ANSER fee schedule (09/09/09 – 57) Executive session (09/09/09 – 58) Adjournment (10/07/09 – 59) Approval of 9/9/09 minutes (10/07/09 – 60) Approved monthly disbursements for September 2009 (10/07/09 – 61) Approved BUDGET AMENDMENT #4 (10/07/09 – 62) Approved BUDGET TRANSFER #3 (10/07/09 – 63) Accepted certification of 10/6/09 budget & trustee results (10/07/09 – 64) Approved to send dollar amount of tax levy to municipalities (10/07/09 – 65) Executive session (10/07/09 – 66) Adjournment (11/04/09 – 67) Approval of 10/7/09 minutes (11/04/09 – 68) Approved monthly disbursements for October 2009 (11/04/09 – 69) Approved BUDGET TRANSFER #4 (11/04/09 – 70) Approved BUDGET AMENDMENT #5 (11/04/09 – 71) Accepted Gift & Acceptance Policies & Guidelines (11/04/09 – 72) Executive Session (11/04/09 – 73) Adjournment (12/09/09 – 74) Approval of 11/4/09 minutes (12/09/09 – 75) Approved monthly disbursements for November 2009 (12/09/09 – 76) Accepted the 2010 Board meeting dates (12/09/09 – 77) Executive session (12/09/09 – 78) Adjournment