MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES December 9, 2020 I. Attendance Ms. Martini called the roll. Present Mr. Carl Berkowitz, President Mrs. Marianne Sciucco, Vice President Ms. Linda Martini, Secretary Mrs. Tonia Crown, Financial Officer (arrived at 5:15pm) Mr. Richard C. Bell Ms. Marlena Lange Mr. Matthew Pfisterer, Director Absent Visitors Frances Amelio Mary Susan Climes II. Agenda A. Roll Call G. Financial Officer's Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President's Report K. Adjournment F. Director's Report III. Discussion and Recommendation A. Mr. Berkowitz, President, opened the meeting at 5:00pm. B. Minutes Ms. Lange moved for adoption of the minutes of the November 4, 2020 meeting. Mr. Bell seconded. Ayes: Berkowitz, Bell, Lange, Martini, Sciucco - 5 Noes: None Motion declared approved. (12/9/20 - 71) C. Visitor Comments/Staff Report Mr. Pfisterer announced that Mary Susan Climes, Head of Reference, will be retiring effective December 31, 2020. D. Correspondence A copy of any correspondence is sent to each Board member and is attached to the official minutes. Mr. Berkowitz received a card from Grace Riario from RCLS. E. President's Report No report. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) Mr. Pfisterer reported that the Vice President has to sign the Administration Memorandum and the Financial Officer will sign the Full-Time Employees. G. Financial Officer's Report Ms. Lange moved that the regular monthly disbursements for November, 2020 in the amount of $74,941.54 having been audited by Marianne Sciucco and found to be correct, be approved. Ms. Martini seconded. Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6 Noes: None Motion declared approved. (12/9/20 - 72) H. Committee Reports Building & Grounds: We are awaiting a date for the necessary repairs to the sprinkler system to be completed. We are awaiting a date for the necessary repairs to the library's roof to be completed. We are awaiting receipt of our HVAC contractor's evaluation of our review of the engineering design for our HVAC system repairs. Following the retirement of our Head of Reference and in order to comply with COVID 19 safety protocols, several full time clerical and professional staff members will be shifting office space over the coming months. This will require some light construction of space separators in office spaces. Our exterminators have notified us that we are not currently experiencing any insect infestation issues. Ms. Lange moved to that our Security Camera's addition to cover blind spots in building and grounds, we expend $4650 to cover that expense. Mrs. Sciucco seconded. Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6 Noes: None Motion declared approved. (12/9/20 - 73) Mr. Pfisterer reported about a crack on the drain on the second floor. A plumber was notified and will repair it. Nominating Committee: Mrs. Crown announced that Mrs. Sciucco will stay on for one more year to be Vice President, Mr. Bell will be President, Ms. Lange as Secretary and Mrs. Crown as Financial Officer. I. Old Business Mr. Pfisterer reported that Mr. Berkowitz alerted him that United Way of Orange & Ulster will address an issue surrounding creating a pandemic response plan. Mr. Pfisterer will review that. J. New Business Mr. Bell moved that the part-time salaries be increased by the same as the schedule full time rate for 2021. Mrs. Crown seconded. Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6 Noes: None Motion declared approved. (12/9/20 - 74) Mr. Bell moved to accept the recommendation of the executive committee for administrative salaries for 2021. Mrs. Crown seconded. Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6 Noes: None Motion declared approved. (12/9/20 - 75) Ms. Lange moved to approve the Board of Trustee Board Meeting dates for 2021. Mrs. Crown seconded. Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6 Noes: None Motion declared approved. (12/9/20 - 76) Mr. Bell moved that the current officers will be in their position until January 13, 2021 and that the Board move next year to correct the By-Laws to resolve this problem. Ms. Lange seconded. Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6 Noes: None Motion declared approved. (12/9/20 - 77) Mrs. Crown moved to approve Marianne Sciucco as to replace one year term on the Board to replace Mrs. Boyd. Ms. Lange seconded. Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6 Noes: None Motion declared approved. (12/9/20 - 78) K. Adjournment Mr. Bell moved to adjourn the meeting at 5:55pm. Mr. Bell seconded. Ayes: Berkowitz, Bell, Martini, Crown, Lange, Sciucco - 6 Noes: None Motion declared approved. (12/9/20 - 79) Respectfully submitted, Linda Martini, Secretary