MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES December 10, 2008 I. Attendance Mrs. Hutchinson called the roll: Present Ms. Marlena Lange, President Mr. Carl Berkowitz, Vice President Mrs. Joan Hutchinson, Secretary Ms. Barbara Kay, Treasurer Mr. Richard C. Bell, Mrs. Lois Ruckert Mr. Kevin J. Gallagher, Director Absent Mrs. Rosa Boyd, excused Visitors None II. Agenda A. Roll Call G. Treasurer's Report B. Minutes H. Library Staff Reports C. Visitor Comments I. Committee Report D. Correspondence J. Old Business E. President's Report K. New Business F. Director's Report L. Adjournment III. Discussion and Recommendation A. Ms. Marlena Lange, President, opened the meeting at 7:00pm and led the pledge to the flag. B. Minutes Ms. Kay moved for adoption of the minutes of the November 12, 2008 meeting. Mr. Berkowitz seconded. Ayes: Lange, Bell, Berkowitz, Ruckert, Hutchinson, Kay - 6 Noes: None Motion declared approved. (12/10/08 - 79) C. Visitor Comments No visitors. D. Correspondence A copy of all the correspondence sent to each Board member is attached to the official minutes. E. President's Report Ms. Lange reported that flowers were sent to Fran Douglas from the Board. Discussion was held on the letter sent to Police Chief Matthew Byrne from the Board concerning security issues. There has been more patrols stopping and walking through the building. Ms. Lange and Mr. Gallagher attended a meeting at the BID office and spoke about security issues. The BID office is going to write a letter also on the library's behalf. Mr. Berkowitz reported that Brian Fucci attended and was approved by the Eagle Board of Review. F. Director's Report (A copy of the Director's Report sent to each Board member is attached to the official minutes.) G. Treasurer's Report Mr. Gallagher reported on the accounts and balances. Discussion followed. (Report attached to official minutes) H. Library Staff Reports No report. I. Committee Reports Finance Committee: Mrs. Ruckert moved that the regular monthly disbursements for November 2008 in the amount of $67,748.92 having been audited by Rosa Boyd and found to be correct, be approved. Mr. Bell seconded. Ayes: Lange, Berkowitz, Hutchinson, Bell, Ruckert, Kay - 6 Noes: None Motion declared approved. (12/10/08 - 80) Mrs. Ruckert moved that the Board of Trustees of Middletown Thrall Library amend the 2008 budget to be increased as follows: BUDGET AMENDMENT #10 ADD Revenue L2705 Donations $369.51 Received from MHS Class of 1951 ADD Appropriations: L7410.8521.12.3813.5 Children's Books $369.51 (Per request to enable ordering of new (current) & replacement titles) Mr. Berkowitz seconded. Ayes: Lange, Berkowitz, Bell, Hutchinson, Ruckert, Kay - 6 Noes: None Motion declared approved. (12/10/08 - 81) Mrs. Ruckert moved that the Board of Trustees of Middletown Thrall Library accept the following budget transfers: BUDGET TRANSFER #7 TO: L7410.85222.12.3904.5 Spanish Media $ 24.00 FROM: L7410.8521.12.3817.5 Spanish Books $ 24.00 To cover shipping fee Mrs. Hutchinson seconded. Ayes: Lange, Berkowitz, Hutchinson, Bell, Ruckert, Kay - 6 Noes: None Motion declared approved. (12/10/08 - 82) Building & Grounds: Warwick Valley Telephone has installed the new telephone system. Discussion followed. Robert Tiess is working with the custodial staff with recycling old computer equipment. Brad McGovern has ordered a new deadbolt lock to be installed on the technical services door. J. Old Business Mrs. Ruckert announced the 2009 proposed slate of officers. President - Marlena Lange Vice President - Carl Berkowitz Secretary - Joan Hutchinson Treasurer - Barbara Kay K. New Business Mrs. Hutchinson moved to accept the change for the April 2009 meeting to Tuesday, April 7th and the November 2009 meeting to Wednesday, November 4th. Mr. Berkowitz seconded. Ayes: Lange, Berkowitz, Bell, Hutchinson, Ruckert, Kay - 6 Noes: None Motion declared approved. (12/10/08 - 83) Mr. Berkowitz moved to donate the existing chairs in the Reading Room to an area non- profit organization. Ms. Kay seconded. Ayes: Lange, Bell, Berkowitz, Hutchinson, Ruckert, Kay - 6 Noes: None Motion declared approved. (12/10/08 - 84) Mr. Berkowitz moved to go into executive session at 8:05pm to discuss labor negotiations. Mrs. Ruckert seconded. Ayes: Lange, Bell, Berkowitz, Hutchinson, Ruckert, Kay - 6 Noes: None Motion declared approved. (12/10/08 - 85) The Board returned from executive session at 8:12pm. L. Adjournment Mr. Berkowitz moved to adjourn the meeting at 8:13 pm. Mrs. Ruckert seconded. Ayes: Lange, Berkowitz, Bell, Hutchinson, Ruckert, Kay - 6 Noes: None Motion declared approved. (12/10//08 - 86) Respectfully submitted, Joan Hutchinson, Secretary TABLE OF MOTIONS (01/09/08 - 1) Accepted slate of officers (01/09/08 - 2) Designated Middletown Times Herald Record as official newspaper (01/09/08 - 3) Designated the Orange County Trust Company as official bank (01/09/08 - 4) Reappointed Richard Guertin as Library District Attorney (01/09/08 - 5) Adjournment (01/09/08 - 6) Approval of 12/12/07 minutes (01/09/08 - 7) Executive Session (01/09/08 - 8) Adjournment (02/20/08 - 9) Approval of 1/9/08 reorganization and regular minutes (02/20/08 - 10) Approved DVD collection of foreign film be the Gertrude Mokotoff Collection (02/20/08 - 11) Approved monthly disbursements for December 2007 (02/20/08 - 12) Approve monthly disbursements for January 2008 (02/20/08 - 13) Approved BUDGET TRANSFER #1 (02/20/08 - 14) Approved BUDGET TRANSFER #5 - final transfers for year 2007 (02/20/08 - 15) Approved BUDGET AMENDMENT #9 - purchases made by FOMTL 1/1- 12/31/07 (02/20/08 - 16) Approval of $7250.00 for purchase of piano (02/20/08 - 17) Approved ANSER contract (02/20/08 - 18) Executive session (02/20/08 - 19) Approve for R. Guertin to proceed with change of status for library employee (02/20/08 - 20) Appointed Lois Ruckert to vacant Board seat (02/20/08 - 21) Adjournment (03/12/08 - 22) Approval of 2/20/08 minutes (03/12/08 - 23) Approved monthly disbursements for February 2008 (03/12/08 - 24) Approved BUDGET AMENDMENT #1 (03/12/08 - 25) Approved language change in by-laws under Article III; Section 6 (03/12/08 - 26) Adjournment (04/09/08 - 27) Approval of 3/12/08 minutes (04/09/08 - 28) Approved BUDGET TRANSFER #2 (04/09/08 - 29) Approved monthly disbursements for March 2008 (04/09/08 - 30) Approved Tri-County's bid for compressor (04/09/08 - 31) Approved 2008 election timetable (04/09/08 - 32) Adjournment (05/21/08 - 33) Approval of 4/9/08 minutes (05/21/08 - 34) Approved monthly disbursements for April 2008 (05/21/08 - 35) Approved BUDGET AMENDMENT #2 (05/21/08 - 36) Approved BUDGET TRANSFER #3 (05/21/08 - 37) Approved monthly disbursements for May 2008 (05/21/08 - 38) Approved maternity leave for B. Manigo (05/21/08 - 39) Adjournment (06/11/08 - 40) Approval of 5/21/08 minutes (06/11/08 - 41) Approved BUDGET AMENDMENT #3 (06/11/08 - 42) Approved closing Summitfield Children's Resource Center 7/4/08 (06/11/08 - 43) Adjournment (07/09/08 - 44) Approval of 6/11/08 minutes (07/09/08 - 45) Approved BUDGET AMENDMENT #4 (07/09/08 - 46) Approved proposed 2009 budget (07/09/08 - 47) Executive session (07/09/08 - 48) Adjournment (09/10/08 - 49) Approval of 7/9/08 minutes (09/10/08 - 50) Approved monthly disbursements for June 2008 (09/10/08 - 51) Approved monthly disbursements for July 2008 (09/10/08 - 52) Approved monthly disbursements for August 2008 (09/10/08 - 53) Approved BUDGET TRANSFER #4 (09/20/08 - 54) Approved BUDGET AMENDMENT #5 (09/10/08 - 55) Approved BUDGET AMENDMENT #6 (09/10/08 - 56) Accepted 2009 proposed library budget (09/20/08 - 57) Nominated Carl Berkowitz for vacant seat on RCLS Board (09/10/08 - 58) Executive session (09/10/08 - 59) Disciplinary action for full-time employee (09/10/08 - 60) Adjournment (10/08/08 - 61) Approval of 9/10/08 minutes (10/08/08 - 62) Approved BUDGET AMENDMENT #8 (10/08/08 - 63) Approved monthly disbursements for September 2008 (10/08/08 - 64) Approved BUDGET TRANSFER #5 (10/08/08 - 65) Approved BUDGET AMENDMENT #7 (10/08/08 - 66) Approved 2009 Library Tax Rates (10/08/08 - 67) Approved results from Budget/Trustee Vote 10/7/08 (10/08/08 - 68) Executive session (10/08/08 - 69) Adjournment (11/12/08 - 70) Approval of 10/8/08 minutes (11/12/08 - 71) Approved monthly disbursements for October 2008 (11/12/08 - 72) Approved BUDGET TRANSFER #6 (11/12/08 - 73) Approved BUDGET AMENDMENT #9 (11/12/08 - 74) Approved estimate for moving Union News Stand (11/12/08 - 75) Approved 3% raise for part-time employees for 2009 (11/12/08 - 76) Executive session (11/12/08 - 77) Approved Director & Administrative Asst. 2009 salary (11/12/08 - 78) Adjournment (12/10/08 - 79) Approval of 11/12/08 minutes (12/10/08 - 80) Approved monthly disbursements for November 2008 (12/10/08 - 81) Approved BUDGET AMENDMENT #10 (12/10/08 - 82) Approved BUDGET TRANSFER #7 (12/10/08 - 83) Approved 2009 meeting schedule (12/10/08 - 84) Approved donating chairs to non-profit organization (12/10/08 - 85) Executive session (12/10/08 - 86) Adjournment