MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES
December 11, 2013
I. Attendance
Mrs. Crown called the roll.
Present
Mrs. Rosa Boyd, President
Mrs. Lois Ruckert, Vice President
Mrs. Tonia Crown, Secretary
Ms. Barbara Kay, Treasurer
Mr. Richard C. Bell
Mr. Carl Berkowitz
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director
Absent
None
Visitors
None
II. Agenda
A. Roll Call G. Treasurer's Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President's Report K. New Business
F. Director's Report L. Adjournment
III. Discussion and Recommendation
Mrs. Rosa Boyd, President, opened the meeting at 7:00pm and led the pledge to the
flag.
B. Minutes
Ms. Kay moved for adoption of the minutes of the November 13, 2013 meeting.
Mr. Berkowitz seconded.
Ayes: Bell, Boyd, Berkowitz, Crown, Kay, Lange, Ruckert – 7
Noes: None
Motion declared approved. (12/11/13 – 73)
C. Visitor Comments
No comments.
D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.
E. President's Report
Mrs. Boyd thanked the Board for a wonderful experience as President.
The starting time for the January 8, 2014 Board meeting has been changed to 5:30pm.
Mr. Berkowitz discussed an article from American Libraries on the Toy Library. This is
for children who has disabilities. Mr. Berkowitz wants the Board to think about Thrall
Library hosting a toy library that would be available for people to bring their children from
Sullivan and Orange Counties. Discussion followed. Mr. Pfisterer will put this on the
January agenda under New Business.
F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)
Mr. Pfisterer thanked Barbara Kay and the Friends for coming to the rescue when the
refrigerator in the meeting room died.
G. Treasurer's Report
Mr. Pfisterer reported on the accounts and balances. (attached to official minutes)
H. Library Staff Reports
No report.
I. Committee Reports
Finance Committee: BUDGET AMENDMENT #9
Ms. Kay moved that the Board of Trustees of Middletown Thrall Library amend the 2013
budget to be increased as follows:
ADD
Revenue L2705 Donations
IMO F. Pfeffer $40.00
ADD
Appropriations: L.7410.8521.12.3810.5 Adult Books $40.00
Resolved, that the regular monthly disbursements for November 2013 in the amount of
$80,074.61 having been audited by Lois Ruckert and found to be correct, be approved.
BUDGET TRANSFER #4
TO: L7410.8502.12.0000.5 Office & Library Supplies $1,400.00
FROM: L7410.8450.12.0000.0 Building Utilities $1,400.00
TO: L7410.8425.12.0000.0 Programs $ 900.00
FROM: L7410.8449.12.0000.00 Election $ 900.00
To cover the overdrawn
Mr. Bell seconded.
Ayes: Bell, Boyd, Berkowitz, Crown, Kay, Lange, Ruckert – 7
Noes: None
Motion declared approved. (12/11/13 – 74)
Mrs. Crown moved to authorize Matt Pfisterer to accept the Marshall & Sterling
Insurance proposal for 2014 if it should be the lower of the bids received for insurance in
2014. Ms. Kay seconded.
Ayes: Bell, Boyd, Berkowitz, Crown, Kay, Lange, Ruckert – 7
Noes: None
Motion declared approved. (12/11/13 – 75)
Building & Grounds: Ms. Lange reported on Building & Grounds.
Mr. Pfisterer spoke with the Library District's exterminator and he has informed him that
following his last inspection there is no evidence of roach infestation anywhere in the
building. He has informed Mr. Pfisterer that we have a minor issue with ants and he is
treating the area.
Mr. Pfisterer spoke with the Library's locksmith who informed him that he knows of no
way to make the current interior doors of the Board Room to function as both a locked
door and also as an emergency exit.
An anonymous vehicle caused minor damage to the laminate garbage corral on the staff
parking side of the building. The corral is still operational.
Mr. Pfisterer e-mailed pictures of the park bench area of the Library to the Board in
advance of the 12/11/13 meeting.
J. Old Business
Discussion was held on the park bench and garden area policies.
K. New Business
Ms. Lange moved to revise our ILL Policy as stated in the Director's Report. Ms. Kay
seconded.
Ayes: Bell, Boyd, Berkowitz, Crown, Kay, Lange, Ruckert – 7
Noes: None
Motion declared approved. (12/11/13 – 76)
Discussion was held on the circulation statistics for 2013.
L. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 8:08pm. Mrs. Ruckert seconded.
Ayes: Bell, Crown, Boyd, Berkowitz, Kay, Lange, Ruckert – 7
Noes: None
Motion declared approved. (12/11/13 – 77)
Respectfully submitted,
Tonia Crown, Secretary
TABLE OF MOTIONS
(01/09/13 – 1) Accepted slate of officers
(01/09/13 – 2) Designated Middletown Times Herald Record as official newspaper
(01/09/13 – 3) Designated the Orange County Trust Company as official bank
(01/09/13 – 4) Designated Stifel-Nicholas as Investment Firm
(01/09/13 – 5) Appointed Robert Isseks as Library District's Attorney
(01/09/13 – 6) Adjournment
(01/09/13 – 7) Approval of 12/12/12 minutes
(01/09/13 – 8) Approved BUDGET AMENDMENT 1
(01/09/13 – 9) Executive session
(01/09/13 – 10) Adjournment
(02/13/13 – 11) Approval of 1/9/13 re-organizational minutes
(02/13/13 – 12) Approval of 1/9/13 minutes
(02/13/13 – 13) Approved BUDGET TRANSFER #4 (12/31/12)
(02/13/13 – 14) Approved monthly disbursement for December 2012
(02/13/13 – 15) Approved BUDGET AMENDMENT #6 (12/31/12)
(02/13/13 – 16) Approved BUDGET TRANSFER #1
(02/13/13 – 17) Approved BUDGET AMENDMENT #2
(02/13/13 – 18) Approved monthly disbursement for January 2013
(02/13/13 – 19) Approved Simplex Grinnell proposal
(02/13/13 – 20) Executive session
(02/13/13 – 21) Adjournment
(03/13/13 – 22) Approval of 2/13/13/minutes
(03/13/13 – 23) Approved BUDGET AMENDMENT #3
(03/13/13 – 24) Approved monthly disbursement for February 2013
(03/13/13 – 25) Adjournment
(04/10/13 – 26) Approval of 3/13/13 minutes
(04/10/13 – 27) Approved BUDGET TRANSFER #2
(04/10/13 – 28) Approved monthly disbursements for March 2013
(04/10/13 – 29) Accepted NYS Annual Report for 2012
(04/10/13 – 30) Approved timetable for October 2, 2013 election
(04/10/13 – 31) Adopted the District Policy on Tutoring
(04/10/13 – 32) Adjournment
(05/08/13 – 33) Approval of 4/10/13 minutes
(05/08/13 – 34) Approved adding budget line item for MTA payroll tax
(05/08/13 – 35) Approved BUDGET AMENDMENT #4
(05/08/13 – 36) Approved BUDGET TRANSFER #3
(05/08/13 – 37) Approved monthly disbursements for April 2013
(05/08/13 – 38) Adjournment
(06/12/13 – 39) Approval of 5/8/13 minutes
(06/12/13 – 40) Approved BUDGET AMENDMENT #5
(06/12/13 – 41) Approved monthly disbursements for May 2013
(06/12/13 – 42) Accepted Tri-State est. to repair one air-conditioning unit
(06/12/13 – 43) Adjournment
(07/31/13 – 44) Approval of 6/12/13 minutes
(07/31/13 – 45) Approved BUDGET AMENDMENT #6 & monthly disbursements for June 2013
(07/31/13 – 46) Approved BUDGET TRANSFER #5 (2012)
(07/31/13 – 47) Approved NYS Tax Override Amendment
(07/31/13 – 48) Accepted proposed 2014 preliminary budget
(07/31/13 – 49) Adjournment
(09/11/13 – 50) Opened Public Hearing
(09/11/13 – 51) Approval of 7/31/13 minutes
(09/11/13 – 52) Adopted Draft letter with revisions to Direct Access Committee
(09/11/13 – 53) Approved BUDGET AMENDMENT #7; monthly disbursements for July & August
(09/11/13 – 54) Closed Public Hearing
(09/11/13 – 55) Accepted 2012 audit
(09/11/13 – 56) Accepted Evacuation Plan
(09/11/13 – 57) Approved 2014 Budget
(09/11/13 – 58) Adjournment
(10/02/13 – 59) Approval of 9/11/13 minutes
(10/02/13 – 60) Approved monthly disbursements for September 2013
(10/02/13 – 61) Accepted Whistleblower Policy
(10/02/13 – 62) Accepted 2013 Election Results
(10/02/13 – 63) Adjournment
(11/13/13 – 64) Approval of 10/2/13
(11/13/13 – 65) Approved BUDGET AMENDMENT #8
(11/13/13 – 66) Approved monthly disbursements for October 2013
(11/13/13 – 67) Approved RCLS Budget
(11/13/13 – 68) Approved additional raise for part-time under $14.00
(11/13/13 – 69) Accepted 2014 Board Meeting dates
(11/13/13 – 70) Executive session
(11/13/13 – 71) Approved 2014 salaries for administration
(11/13/13 – 72) Adjournment
(12/11/13 – 73) Approval of 11/13/13 minutes
(12/11/13 – 74) Approved BUDGET AMENDMENT #9; monthly disbursements for November 2013; BUDGET TRANSFER #4
(12/11/13 – 75) Approved Marshall & Sterling proposal if lowest bid for insurance for 2014
(12/11/13 – 76) Approved to revise ILL policy as stated in Director's Report
(12/11/13 – 77) Adjournment