MINUTES OF THE MEETING THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES December 11, 2019 I. Attendance Ms. Martini called the roll. Present Mr. Carl Berkowitz, President Mrs. Marianne Sciucco, Vice President Ms. Linda Martini, Secretary Mrs. Tonia Crown, Financial Officer (arrived at 5:01pm) Mrs. Rosa Boyd Mr. Richard C. Bell Ms. Marlena Lange Mr. Matthew Pfisterer, Director Absent Visitors Tracy Barretta, Principal Account Clerk II. Agenda A. Roll Call G. Financial Officer’s Report B. Minutes H. Committee Report C. Visitor Comments I. Old Business D. Correspondence J. New Business E. President’s Report K. Adjournment F. Director’s Report III. Discussion and Recommendation A. Mr. Berkowitz, President, opened the meeting at 5:00pm and led the pledge. B. Minutes Ms. Lange moved for adoption of the minutes of the November 13, 2019 meeting. Mr. Bell seconded. Ayes: Berkowitz, Bell, Lange, Martini, Boyd, Sciucco - 6 Noes: None Motion declared approved. (12/11/19 - 90) C. Visitor Comments/Staff Report Tracy Barretta, Principal Account Clerk, reported on accounts and balances. BUDGET TRANSFER #3 Mrs. Sciucco moved that the Board of Trustees of Middletown Thrall Public Library accepts the following budget transfer, to cover shortage. TO: L7410.8540.12.0000.5 Repairs & Maintenance $30,000.00 L7410.8421.12.0000.0 Refund of prior Year’s Taxes $ 8,500.00 FROM: L7410.8900.12.0000.0 Contingency/Capital Reserve $38,500.00 Mr. Bell seconded. Ayes: Berkowitz, Bell, Lange, Martini, Boyd, Sciucco, Crown - 7 Noes: None Motion declared approved. (12/11/19 - 91) BUDGET AMENDMENT #5 Mrs. Sciucco moved that the Board of Trustees of Middletown Thrall Public Library Amend the 2019 budget to be increased as follows: ADD: Revenue L2082 Library Charges $5,000.00 ADD: Appropriations: L7410.8406.12.0000.0 Telephone/Internet Service $2,200.00 L7410.8425.12.0000.0 Programs-Adults 700.00 L7410.8425.12.0001.0 Programs-Children 275.00 L7410.8514.12.0000.5 A-V Supplies 1,825.00 Ms. Lange seconded. Ayes: Berkowitz, Bell, Lange, Martini, Boyd, Sciucco, Crown - 7 Noes: None Motion declared approved. (12/11/19 - 92) Ms. Martini moved that the regular monthly disbursements for November 2019 in the amount of $146,865.34 having been audited by Marianne Sciucco and found to be correct, be approved. Mr. Bell seconded. Ayes: Berkowitz, Bell, Lange, Martini, Boyd, Sciucco, Crown - 7 Noes: None Motion declared approved. (12/11/19 - 93) Discussion was held on Danziger & Markhoff Actuarial Services and the fee for 2019. The services will be under $4,000.00. Ms. Lange moved to accept Danziger & Markhoff Actuarial Services for $4,000.00. Mrs. Boyd seconded. Ayes: Berkowitz, Bell, Lange, Martini, Boyd, Sciucco, Crown - 7 Noes: None Motion declared approved. (12/11/19 - 94) D. Correspondence A copy of any correspondence is sent to each Board member and is attached to the official minutes. Mr. Pfisterer received a Season Greeting card to Theresa Zacek, Gail Myker and himself thanking them for the Home Deliveries. E. President’s Report Mr. Berkowitz reported that this is the last month for him on the RCLS Board. F. Director’s Report Con’t. (A copy of the Director’s Report sent to each Board member is attached to the official minutes.) G. Financial Officer’s Report A copy of the accounts and balances are attached to the official minutes. H. Committee Reports Building & Grounds: Installation of the software to control the boilers began on December 4. I have been informed that the dedicated line that connected to our previous boilers is no longer operational. This required me to put in a service call to our telecommunications company to troubleshoot and/or install a new dedicated line. A technician will be here next week. The library was closed for the snowstorm on December 1 and we had a delayed opening at 10:00am on December 2. When I arrived at the library on December 2, I discovered that the loop connecting library parking to the Municipal parking lots was not cleared sufficiently and the parking spaces on library property were not cleared of snow. Approximately two hours after I called our snow removal contractor, someone arrived to clear the parking spaces. I learned that our previous contractor is in the process of selling this part of their operation to an independent contractor. I spoke to the independent contractor and told him that he needs to make our removal needs a priority and that his arrival time was unacceptable. He apologized and said it will not happen again. A call was placed to DPW to plow the access loop and they arrived later that day. On Wednesday, December 3rd when I arrived at work, I responded to a patron complaint about snow in the parking lot which led to another call to DPW to complete snow removal in front of the library. I will continue to monitor both situations closely. On December 9, 2019 following a leak in the ceiling in reference area, I placed a call to our roofing contractor who will come and make an inspection next week. The exterminators have informed the library that there are currently no infestation issues in the building. I. Old Business No report. J. New Business Mrs. Sciucco moved to approve the 2020 Board Meeting Dates as attached. Ms. Martini seconded. Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco, Boyd - 7 Noes: None Motion declared approved. (12/11/19 - 95) Mr. Bell would like to see a change to the By-Laws. For the January meeting we should look into officers remaining in the position until the next meeting. K. Adjournment Mrs. Boyd moved to adjourn the meeting at 5:31pm. Ms. Lange seconded. Ayes: Berkowitz, Bell, Martini, Crown, Lange, Sciucco, Boyd - 57 Noes: None Motion declared approved. (12/11/19 - 96) Respectfully submitted, Linda Martini, Secretary