MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


December 11, 2019



I.  Attendance
Ms. Martini called the roll.

Present
Mr. Carl Berkowitz, President       
Mrs. Marianne Sciucco, Vice President 
Ms. Linda Martini, Secretary 
Mrs. Tonia Crown, Financial Officer (arrived at 5:01pm)
Mrs. Rosa Boyd
Mr. Richard C. Bell  
Ms. Marlena Lange 
Mr. Matthew Pfisterer, Director 

Absent

Visitors
Tracy Barretta, Principal Account Clerk


II.   Agenda
A.  Roll Call                      G.  Financial Officer’s Report
B.  Minutes                        H.  Committee Report 
C.  Visitor Comments               I.   Old Business
D.  Correspondence                 J.   New Business
E.  President’s Report             K.   Adjournment
F.  Director’s Report			 


III. Discussion and Recommendation	
A.  Mr. Berkowitz, President, opened the meeting at 5:00pm and led the pledge.


B. Minutes
Ms. Lange moved for adoption of the minutes of the November 13, 2019 meeting.  Mr.
Bell seconded.  

Ayes:  Berkowitz, Bell, Lange, Martini, Boyd, Sciucco - 6
Noes:  None
Motion declared approved.  (12/11/19 - 90)


C.    Visitor Comments/Staff Report 
Tracy Barretta, Principal Account Clerk, reported on accounts and balances.

BUDGET TRANSFER #3
Mrs. Sciucco moved that the Board of Trustees of Middletown Thrall Public Library
accepts the following budget transfer, to cover shortage.

TO: L7410.8540.12.0000.5  Repairs & Maintenance		$30,000.00
L7410.8421.12.0000.0  Refund of prior Year’s Taxes	$  8,500.00

FROM: L7410.8900.12.0000.0  Contingency/Capital Reserve		$38,500.00

Mr. Bell seconded.
Ayes:  Berkowitz, Bell, Lange, Martini, Boyd, Sciucco, Crown - 7
Noes:  None
Motion declared approved.  (12/11/19 - 91)

BUDGET AMENDMENT #5
Mrs. Sciucco moved that the Board of Trustees of Middletown Thrall Public Library
Amend the 2019 budget to be increased as follows:

ADD:
  Revenue L2082	Library Charges		$5,000.00

ADD:
  Appropriations: L7410.8406.12.0000.0  Telephone/Internet Service  $2,200.00
    L7410.8425.12.0000.0   Programs-Adults            700.00
    L7410.8425.12.0001.0   Programs-Children          275.00
    L7410.8514.12.0000.5   A-V Supplies             1,825.00

Ms. Lange seconded.

Ayes:  Berkowitz, Bell, Lange, Martini, Boyd, Sciucco, Crown - 7
Noes:  None
Motion declared approved.  (12/11/19 - 92)

Ms. Martini moved that the regular monthly disbursements for November 2019 in the 
amount of $146,865.34 having been audited by Marianne Sciucco and found to be 
correct, be approved.  Mr. Bell seconded.
Ayes:  Berkowitz, Bell, Lange, Martini, Boyd, Sciucco, Crown - 7
Noes:  None
Motion declared approved.  (12/11/19 - 93)


Discussion was held on Danziger & Markhoff Actuarial Services and the fee for 2019.  
The services will be under $4,000.00.

Ms. Lange moved to accept Danziger & Markhoff Actuarial Services for $4,000.00.  Mrs.
Boyd seconded.

Ayes:  Berkowitz, Bell, Lange, Martini, Boyd, Sciucco, Crown - 7
Noes:  None
Motion declared approved.  (12/11/19 - 94)


D.    Correspondence 
A copy of any correspondence is sent to each Board member and is attached to the official
minutes.

Mr. Pfisterer received a Season Greeting card to Theresa Zacek, Gail Myker and himself
thanking them for the Home Deliveries.


E.     President’s Report  
Mr. Berkowitz reported that this is the last month for him on the RCLS Board.


F.    Director’s Report Con’t.
(A copy of the Director’s Report sent to each Board member is attached to the official
minutes.)


G.    Financial Officer’s Report
A copy of the accounts and balances are attached to the official minutes.


H.   Committee Reports
Building & Grounds: Installation of the software to control the boilers began on 
December 4.  I have been informed that the dedicated line that connected to our previous
boilers is no longer operational.  This required me to put in a service call to our 
telecommunications company to troubleshoot and/or install a new dedicated line.  A
technician will be here next week.

The library was closed for the snowstorm on December 1 and we had a delayed opening
at 10:00am on December 2.  When I arrived at the library on December 2, I discovered
that the loop connecting library parking to the Municipal parking lots was not cleared
sufficiently and the parking spaces on library property were not cleared of snow.  
Approximately two hours after I called our snow removal contractor, someone arrived to
clear the parking spaces.  I learned that our previous contractor is in the process of selling
this part of their operation to an independent contractor.  I spoke to the independent
contractor and told him that he needs to make our removal needs a priority and that his 
arrival time was unacceptable.  He apologized and said it will not happen again.  A call
was placed to DPW to plow the access loop and they arrived later that day.  On 
Wednesday, December 3rd  when I arrived at work, I responded to a patron complaint
about snow in the parking lot which led to another call to DPW to complete snow
removal in front of the library.  I will continue to monitor both situations closely.

On December 9, 2019 following a leak in the ceiling in reference area, I placed a call to 
our roofing contractor who will come and make an inspection next week.

The exterminators have informed the library that there are currently no infestation issues 
in the building.	  


I.   Old Business 
No report.


J.   New Business   
Mrs. Sciucco moved to approve the 2020 Board Meeting Dates as attached.  Ms. Martini 
seconded. 	
Ayes:  Berkowitz, Bell, Lange, Martini, Crown, Sciucco, Boyd - 7
Noes:  None
 Motion declared approved.  (12/11/19 - 95)   

Mr. Bell would like to see a change to the By-Laws.  For the January meeting we should 
look into officers remaining in the position until the next meeting.


K.  Adjournment
Mrs. Boyd moved to adjourn the meeting at 5:31pm.  Ms. Lange seconded.
Ayes:  Berkowitz, Bell, Martini, Crown, Lange, Sciucco, Boyd - 57
Noes:  None		
Motion declared approved.  (12/11/19 - 96)	 
						

																			Respectfully submitted,
			Linda Martini, Secretary