MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES

December 12, 2007


I. Attendance
Mrs. Hutchinson called the roll:

Present
Mr. Richard C. Bell, President
Ms. Marlena Lange, Vice President
Mrs. Joan Hutchinson, Secretary
Mrs. Rosa Boyd
Ms. Barbara Kay
Mr. Carl Berkowitz
Mr. Kevin J. Gallagher, Director

Absent
Ms. Eileen Connolly

Visitors
No visitors

II. Agenda
A. Roll Call G. Treasurer's Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President's Report K. New Business
F. Director's Report L. Adjournment

III. Discussion and Recommendation
A. Mr. Richard Bell, President, opened the meeting at 7:08pm and led the pledge to the flag.

B. Minutes
Ms. Lange moved for adoption of the minutes of the November 14, 2007 meeting. Mrs.
Boyd seconded.

Ayes: Bell, Berkowitz, Hutchinson, Lange, Boyd, Kay – 6
Noes: None
Motion declared approved. (12/12/07 – 82)




C. Visitor Comments
No comments.

D. Correspondence
A copy of all the correspondence sent to each Board member is attached to the official minutes.

E. President's Report
Mr. Bell reported on the letter from Dennis Barnett, Ramapo Catskill Library System's
Board President, that the RCLS Board approved rescinding the service fee and returning all
fees collected. (Letter attached to official minutes)

Mr. Bell reported that there was a mathematical mistake is figuring the Director's salary so
the Board will have to have a brief executive meeting to resolve this issue at the end of the
meeting.

Mr. Bell reported that he and Kevin met with Mark from the Middletown School District
television channel and are moving ahead with programming.

F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)

Mr. Gallagher reported that Joanne Greig is not going to be starting as a part-time librarian because she was offered and accepted a full-time position at the Cornwall Library.

G. Treasurer's Report
Mr. Gallagher reported on the accounts and balances. Discussion followed. (Report attached to official minutes.)

H. Library Staff Reports
Mrs. Jill Fiumano, Principal Account Clerk, Business Office, reported to the Board on Accounts payable and receivable.

I. Committee Reports
Nominating Committee: Mr. Berkowitz reported the following slate of officers for January 2008. The Board will vote on these officers at the January meeting.
President: Marlena Lange
Vice President: Carl Berkowitz
Treasurer: Barbara Kay
Secretary: Joan Hutchinson


I. Committee Reports Con't.
Building & Grounds Committee: Ms. Lange reported that the water heater needed to be replaced.

The Middletown Department of Public Works was called because they hadn't plowed the parking lots.

The library received the globes but not the poles for the light poles we ordered for the front of the building. The company is looking into the problem.

Discussion was held on the heating problem in the building.

Ms. Lange reported that the library is receiving proposals for the space problems.

Finance Committee:
Mrs. Boyd moved that the regular monthly disbursements for November, 2007 in the
amount of $68,575.00 having been audited by Marlena Lange and found to be correct, be
approved.

Mr. Berkowitz seconded.

Ayes: Bell, Hutchinson, Lange, Boyd, Berkowitz, Kay – 6
Noes: None
Motion declared approved. (12/12/07 – 83)

BUDGET TRANSFER #4
Ms. Boyd moved that the Board of Trustees of Middletown Thrall Library accept the
following budget transfers:

TO: L7410.8540.12.0000.5 Repairs & Maintenance $500.00
FROM: L7410.8422.12.0000.0 Judgements & Claims $500.00
(This transfer is due to the unexpected replacement of water heater and 2 exit signs.

Ayes: Bell, Hutchinson, Lange, Boyd, Berkowitz, Kay – 6
Noes: None
Motion declared approved. (12/12/07 – 84)






J. Old Business
Mr. Berkowitz reported on the eagle scout project.

K. New Business
Ms. Kay discussed the review of the monthly bank statements. It has been decided that the Board treasurer be the person to review the monthly reports.

Discussion was held on the proposed Board meeting dates for 2008.

Ms. Lange moved to approve the meeting calendar for 2008 as amended with May 21st instead of the 14th and October 8th beginning at 4:30pm. The rest of the dates are ok as presented. Mr. Berkowitz seconded.

Ayes: Bell, Lange, Hutchinson, Berkowitz, Boyd, Kay – 6
Noes: None
Motion declared approved. (12/12/07 – 85)

Mr. Berkowitz moved to accept with regret the resignation of Board member Eileen Connolly. Ms. Kay seconded.

Ayes: Bell, Lange, Hutchinson, Berkowitz, Boyd, Kay – 6
Noes: None
Motion declared approved. (12/12/07 – 86)

Ms. Lange moved to go into executive session at 8:12pm for discussion of a personnel matter. Mrs. Hutchinson seconded.

Ayes: Bell, Lange, Hutchinson, Boyd, Berkowitz, Kay - 6
Noes: None
Motion declared approved. (12/12/07 – 87)

The Board returned from executive session at 8:17p.m.

Ms. Lange moved to approve the adjusted salary of the Director as discussed in executive session. Mrs. Boyd seconded.

Ayes: Bell, Hutchinson, Lange, Boyd, Berkowitz, Kay – 6
Noes: None
Motion declared approved. (12/12/07 – 88)



L. Adjournment
Ms. Lange moved to adjourn the meeting at 8:18 pm. Mrs. Hutchinson seconded.

Ayes: Bell, Hutchinson, Lange, Boyd, Berkowitz, Kay – 6
Noes: None
Motion declared approved. (12/12/07 – 89)

Respectfully submitted,



Joan Hutchinson, Secretary































TABLE OF MOTIONS

(01/10/07 - 1) Accepted slate of officers
(01/10/07 - 2) Designated Middletown Times Herald Record as official newspaper
(01/10/07 - 3) Designated the Orange County Trust Company as official bank
(01/10/07 - 4) Reappointed Richard Guertin as Library District Attorney
(01/10/07 - 5) Adjournment
(01/10/07 - 6) Approval of 12/13/06 minutes
(01/10/07 - 7) Executive Session
(01/10/07 - 8) Approved part-time salaries for 2007
(01/10/07 - 9) Approved Director & Administrative Assistant salaries for 2007
(01/10/07 - 10) Approved the contract for librarians
(01/10/07 – 11) Approval of disbursements for December 2006
(01/10/07 – 12) Approved revised leave request for D. Libassi
(01/10/07 – 13) Adjournment
(02/07/07 – 14) Approval of 1/10/07 reorganizational minutes
(02/07/07 – 15) Approval of 1/10/07 minutes
(02/07/07 – 16) Approved disbursements for January 2007
(02/07/07 – 17) Approved the contract for clerical unit
(02/07/07 – 18) Adjournment
(03/14/07 – 19) Approval of 2/7/07 minutes
(03/14/07 – 20) Approval of disbursements for January & February 2007
(03/14/07 – 21) Approval of Budget Amendment #7 for 2006 budget
(03/14/07 – 22) Approval of Budget Amendment #1 for 2007 budget
(03/14/07 – 23) Approved NYS Statistical Report
(03/14/07 – 24) Approved policy to follow Fed Govt. System weekend holiday & Wednesday before Thanksgiving closing at 6:00pm
(03/14/07 – 25) Approved new retainer agreement with Richard Guertin
(03/14/07 – 26) Approved amendment to labor contracts to permit carrying over up to 10 days vacation for use in 2008
(03/14/07 – 27) Adjournment
(04/11/07 – 28) Approval of 3/14/07 minutes
(04/11/07 – 29) Approval of disbursements for January and March 2007
(04/11/07 – 30) Approval of Budget Amendment #2
(04/11/07 – 31) Adjournment
(05/09/07 – 32) Approval of 4/11/07 minutes
(05/09/07 – 33) Approval of disbursements for April 2007
(05/11/07 – 34) Approval of Budget Amendment #3
(05/11/07 – 35) Reject payment for RCLS fee
(05/11/07 – 36) Adjournment
(06/13/07 – 37) Approval of 5/9/07 minutes
(06/13/07 – 38) Approved Eagle Scout Project
(06/13/07 – 39) Approved 2007 budget/trustee election schedule
(06/13/07 – 40) Approved donation of 40 plastic chairs to Children's Museum
(06/13/07 – 41) Approval of Budget Amendment #4
(06/13/07 – 42) Approval of Budget Transfer #1



(06/13/07 – 43) Approval of disbursements for May 2007
(06/13/07 – 44) Adjournment
(07/11/07 – 45) Approval of 6/13/07 minutes
(07/11/07 – 46) Approval of Budget Amendment #5
(07/11/07 – 47) Approval of disbursements for June 2007
(07/11/07 – 48) Approved proposed 2008 budget
(07/11/07 – 49) Approval of 2006 audit report
(07/11/07 – 50) Approved patron challenge of library material policy
(07/11/07 – 51) Executive session
(07/11/07 – 52) Approved action of council on personnel matter
(07/11/07 – 53) Adjournment
(09/05/07 – 54) Approval of 7/11/07 minutes
(09/05/07 – 55) Executive session
(09/05/07 – 56) Nominated Carl Berkowitz for RCLS Board
(09/05/07 – 57) Approval of additional monthly disbursement for June 2007
(09/05/07 – 58) Approval of disbursements for July 2007
(09/05/07 – 59) Approval for disbursements for August 2007
(09/05/07 – 60) Approval of Budget Amendment #6
(09/05/07 – 61) Adopted proposed 2008 Library District Budget
(09/05/07 – 62) Adjournment
(10/03/07 – 63) Approval of 9/5/07 minutes
(10/03/07 – 64) Executive session
(10/03/07 – 65) Approval of Budget Transfer #2
(10/03/07 – 66) Approval of Budget Amendment #7
(10/03/07 – 67) Approval of disbursements for August 2007 & September 2007
(10/03/07 – 68) Motion failed to pay RCLS service fee
(10/03/07 – 69) Accepted October 2, 2007 election results
(10/03/07 – 70) Approved proposed tax rates
(10/03/07 – 71) Adjournment
(11/14/07 – 72) Approval of 10/3/07 minutes
(11/14/07 – 73) Approval of additional monthly disbursements for Sept. 2007
(11/14/07 – 74) Approval of monthly disbursements for October 2007
(11/14/07 – 75) Approval of Budget Amendment #8
(11/14/07 – 76) Approval of Budget Transfer #3
(11/14/07 – 77) Approved Computer Usage Policy
(11/14/07 – 78) Approved Workplace Violence Protection Act Policy
(11/14/07 – 79) Executive session
(11/14/07 – 80) Approved salaried for Director & Administrative Assistant
(11/14/07 – 81) Adjournment
(12/12/07 – 82) Approval of 11/14/07 minutes
(12/12/07 – 83) Approval of monthly disbursements for November 2007
(12/12/07 – 84) Approval of Budget Transfer #4
(12/12/07 – 85) Approved 2008 Board Meeting schedule



(12/12/07 – 86) Accepted resignation of Eileen Connolly
(12/12/07 – 87) Executive session
(12/12/07 – 88) Approved Director's salary
(12/12/07 – 89) Adjournment)