MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
December 13, 2023
I. Attendance
Ms. Milburn, called the roll
Present
Ms. Marlena Lange, President
Ms. Frances Amelio, Vice President
Mrs. Tonia Crown, Financial Officer (Arrived at 5:17pm)
Ms. Shelley Milburn, Secretary
Bishop Robert Smith
Mrs. Susan Wyman
Mr. Matthew Pfisterer, Director
Absent
Ms. Evelyn Ortega (Excused)
Visitors
None
II. Pledge of Allegiance
III. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report
IV. Discussion and Recommendation
A. Ms. Marlena Lange, called the meeting at 5:00pm.
B. Minutes
Ms. Amelio moved for the adoption of the regular November, 2023 minutes. Mrs. Wyman seconded.
Ayes: Lange, Amelio, Bishop Smith, Milburn, Wyman- 5
Noes: None
Motion declared approved. (12/13/23-70)
C. Visitor Comments/Staff Report
None
D. Correspondence
None
E. President's Report
Ms. Lange thanked the Board for completing their yearly required Trustee training.
F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.) Mr. Pfisterer mentioned if any of the Board members are interested in
watching any of the Mid-Hudson Trainings they can contact him to make an appointment.
He also mentioned the Senator Skoufis "Stuffed Animal Giveaway" scheduled for
Tuesday, December 19th. He also spoke about the success of "Operation Warm" and
"Sean's Dream", that was held on Saturday, December 2nd.
G. Financial Officer's Report:
No Financial Report for the month of December. It will be discussed in the next Board
Meeting scheduled on January 10th, 2024.
H. Committee Report
Building & Grounds: The conversion of the flagpole in front of the Library has been
completed.
Repairs to the elevator have been completed.
Our Head Custodian has installed a new sink in the family bathroom in the children's area
of the Library.
The new microfilm readers have been installed and are available for staff and public use.
Our exterminating contractor has notified us that we are not experiencing any infestation
problems at this time.
I. Old Business
Discussion on how the Long Range Plan Community Survey is going. They currently have
60 surveys. Next meeting will be held in January 2024.
J. New Business
Ms. Wyman moved to accept the 2024 Slate of Officers as follows:
Ms. Marlena Lange-President
Ms. Frances Amelio-Vice President
Mrs. Tonia Crown- Financial Officer
Ms. Milburn- Secretary
Bishop Smith seconded.
Ayes: Lange, Amelio, Bishop Smith, Crown, Milburn, Wyman-6
Noes: None
Motion declared approved. (12/13/23-71)
Mrs. Wyman moved BE IT RESOLVED that the Library hereby AGREES with the
Directors Association of the Ramapo Catskill Library System and votes IN FAVOR of
switching Integrated Library System providers from SirsiDynix to ByWater Solutions.
Ms. Milburn seconded.
Ayes: Lange, Amelio, Bishop Smith, Crown, Milburn, Wyman-6
Noes: None
Motion declared approved. (12/13/23-72)
Ms. Amelio moved to go into Executive Session at 5:24pm to discuss contracts.
Bishop Smith seconded.
Ayes: Lange, Amelio, Bishop Smith, Crown, Milburn, Wyman-6
Noes: None
Motion declared approved. (12/13/23-73)
Out of Executive Session at 5:26pm.
Ms. Milburn moved to accept the Part Time salaries for 2024 in accordance to the terms
discussed in Executive Session. Mrs. Wyman seconded.
Ayes: Lange, Amelio, Bishop Smith, Crown, Milburn, Wyman-6
Noes: None
Motion declared approved. (12/13/23-74)
K. Adjournment
Mrs. Wyman moved to adjourn the meeting at 5:27pm. Ms. Amelio seconded.
Ayes: Lange, Amelio, Bishop Smith, Crown, Milburn, Wyman-6
Noes: None
Motion declared approved. (12/13/23-75)
Respectfully Submitted,
Shelley Milburn, Secretary
TABLE OF MOTIONS
(01/11/23-1) Designated Middletown Times Herald Record Digital Edition official newspaper
(01/11/23-2) Designated Orange Bank and Trust as official bank.
(01/11/23-3) Appointment of Ben Gailey as the HR Personnel Library Attorney & Alex Smith as the Library's General Attorney.
(01/11/23-4) Adjournment
(01/11/23-5) Approval of adoption of the minutes of the 12/14/2022 minutes
(01/11/23-6) Approval of extension of no fines until 6/30/2023
(01/11/23-7) Approved monthly disbursement for December, 2022
(01/11/23-8) Adjournment
(02/15/23-9) Approval of adoption of the minutes for the 1/11/2023 Organizational Meeting
(02/15/23-10) Approval of adoption of the minutes of the 1/11/23 minutes with amendment
(02/15/23-11) Approved monthly disbursement for January, 2023
(02/15/23-12) Motion for extension of the Plan of Service through 2023
(02/15/23-13) Appointment of Nugent & Haeussler as Library District Financial Auditor
(02/15/23-14) Adjournment
(03/08/23-15) Approval of adoption of the minutes of the 2/15/2023 minutes
(03/08/23-16) Approved monthly disbursement for February, 2023
(03/08/23-17) Approved the RCLS Agreement for Integrated Library System
(03/08/23-18) Executive Session
(03/08/23-19) Approval to accept the proposal as outlined from LAN Associates for the HVAC
(03/08/23-20) Adjournment
(04/12/23-21) Approval of the minutes of the 3/8/2023 minutes
(04/12/23-22) Approval of the Library's 2022 Annual/Community Report
(04/12/23-23) Approved 2023 Budget Transfer #1
(04/12/23-24) Approved 2022 Budget Transfer #6
(04/12/23-25) Approved monthly disbursement for March, 2023
(04/12/23-26) Adjournment
(05/10/23-27) Approval of adoption of the minutes for 4/12/2023 minutes
(05/10/23-28) Approved monthly disbursement for April, 2023
(05/10/23-29) Approved proposal for repair to damaged Library parking spaces
(05/10/23-30) Approval of 2024 Election Timeline
(05/10/23-31) Adjournment
(06/14/23-32) Approval of the minutes of the 5/10/23 minutes
(06/14/23-33) Approved monthly disbursement for May, 2023
(06/14/23-34) Approved 2023 Budget Transfer #2
(06/14/23-35) Approved 2023 Budget Transfer #3
(06/14/23-36) Executive Session
(06/14/23-37) Approval for recommendation for Attorney, Ms. Amy Levine
(07/12/23-38) Adjournment
(07/12/23-39) Approval of the minutes for the 6/14/23 meeting
(07/12/23-40) Approved monthly disbursement for June, 2023
(07/12/23-41) Approval of the proposal for yearly roof repairs
TABLE OF MOTIONS
(07/12/23-42) Approval of the proposal for repair to the AHU#1
(07/12/23-43) Approval of the Tax Cap Increase
(07/12/23-44) Approval of the Proposed 2024 Library Budget
(07/12/23-45) Adjournment
(09/13/23-46) Motion to open the Public Budget Meeting
(09/13/23-47) Approval of the minutes for the 7/12/23 Board Meeting
(09/13/23-48) Motion to close the Public Budget Meeting
(09/13/23-49) Approval of The Library District's 2024 Budget
(09/13/23-50) Approval of the Financial Audit of 2022
(09/13/23-51) Approved monthly disbursement for July, 2023
(09/13/23-52) Approved monthly disbursement for August, 2023
(09/13/23-53) Approved Budget Amendment #1
(09/13/23-54) Approved 2023 Budget Transfer #4
(09/13/23-55) Approved 2023 Budget Transfer #5
(09/13/23-56) Executive Session
(09/13/23-57) Approval of bid for repairs to fire alarm system
(09/13/23-58) Adjournment
(10/11/23-59) Approval of the minutes for the 9/13/23 meeting
(10/11/23-60) Approved monthly disbursement for September, 2023
(10/11/23-61) Approved Certification of the Results of the Public Budget Vote And Trustee Election of October 10, 2023.
(10/11/23-62) Approval of proposal for new Reading Room Furniture
(10/11/23-63) Adjournment
(11/08/23-64) Approval of the minutes for the 10/11/23 meeting
(11/08/23-65) Approved Budget Amendment #2
(11/08/23-66) Approved Budget Transfer #6
(11/08/23-67) Executive Session
(11/08/23-68) Approved 2024 Administrative Salaries
(11/08/23-69) Adjournment
(12/13/23-70) Approval of the minutes for the 11/8/23 meeting
(12/13/23-71) Approval of the 2024 Slate of Officers
(12/13/23-72) Approval of RCLS ILS Vendor Proposal
(12/13/23-73) Executive Session
(12/13/23-74) Approval of Part Timers 2024 salaries
(12/13/23-75) Adjournment