MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF
TRUSTEES

December 14, 2011




I. Attendance
Mrs. Ruckert called the roll:

Present
Mr. Carl Berkowitz, President
Mrs. Rosa Boyd, Vice President
Mrs. Lois Ruckert, Secretary
Ms. Marlena Lange
Mr. Richard C. Bell
Mr. Matthew Pfisterer, Director

Absent
Mrs. Tonia Crown, excused
Ms. Barbara Kay, Treasurer, excused

Visitors
None

II. Agenda
A. Roll Call              G. Treasurer's Report
B. Minutes                H. Library Staff Reports
C. Visitor Comments       I. Committee Report
D. Correspondence         J. Old Business
E. President's Report     K. New Business
F. Director's Report      L. Adjournment

III. Discussion and Recommendation
A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led
the pledge to the
flag.

B. Minutes
Ms. Lange moved for adoption of the minutes of the November 9, 2011
meeting. Mrs. Ruckert seconded.
Ayes: Berkowitz, Bell, Boyd, Ruckert, Lange – 5
Noes: None
Motion declared approved. (12/14/11 – 87)

C. Visitor Comments
No comments.

D. Correspondence
A copy of all correspondence sent to each Board member is attached to
the official
minutes.

E. President's Report
Mr. Berkowitz thanked everyone for their contributions to the bowling
team for the Bowl-
a-thon.

F. Director's Report
(A copy of the Director's Report sent to each Board member is attached
to the official minutes.)

Mr. Pfisterer wanted to acknowledge the generosity of the Friends who
sent a lovely gift
basket to the staff at Thrall Library.

G. Treasurer's Report
Discussion was held on accounts and balances.

Mrs. Jill Fiumano, Principal Account Clerk, reported on the finances
from the Business
Office.

H. Library Staff Reports
No report.



I. Committee Reports
Finance Committee: No report.

Building & Grounds: Ms. Lange reported on Building & Grounds.

Brad McGovern has made further necessary repairs to the exterior
entrance door. The
repairs consist of placing large bolts through the damaged section of
door. This repair has
held and should suffice until the replacement doors arrive and are
installed sometime in
mid January of 2012.

A toilet in the second floor women's room was backed up on the
afternoon of Saturday,
December 10th. Brad was unable to clear the blockage with a snake and
was forced to
remove the toilet bowl to investigate. He discovered a toy and a
considerable amount of
paper towels were lodged in the trap. The items were removed and the
wax toilet seal was
replaced.

I have contacted the art department at Partners in recognition
regarding the donor
recognition plaque which we have placed on order. They are currently
reviewing sample
pictures of the Library building and will develop a proof of the
plaque based on the images
of the library provided.

Nominating Committee: Mrs. Ruckert and Mrs. Boyd reported on the 2012
slate of
officers. The proposed slate of officers is as follows:
Rosa Boyd President
Lois Ruckert Vice President
Tonia Crown Secretary

At the January meeting the Board will hold any discussion and ask if
there are any other
nominations and then vote on the slate of officers for 2012.

J. Old Business
No report.

K. New Business
Ms. Lange reported on the Heritage Rail Trail.

Mrs. Boyd moved that the Board become a supporter of the Heritage Rail
Trail. Mrs.
Ruckert seconded.
Ayes: Berkowitz, Bell, Boyd, Lange, Ruckert - 5
Noes: None
Motion declared approved. (12/14/11 – 88)



Discussion was held on Dean Connell owning Maretta Thrall's home. He
would like
permission to take a photograph of Maretta Thrall's picture. Mr.
Pfisterer said there would
be no problem with him coming in a taking a photograph of it.
.
L. Adjournment
Ms. Lange moved to adjourn the meeting at 8:05pm. Mrs. Boyd seconded.
Ayes: Berkowitz, Bell, Boyd, Lange, Ruckert – 5
Noes: None
Motion declared approved. (11/9/11 – 89)


Respectfully submitted,



Lois Ruckert, Secretary





TABLE OF MOTIONS

(01/19/11 - 1) Accepted slate of officers
(01/19/11 - 2) Designated Middletown Times Herald Record as official
newspaper
(01/19/11 - 3) Designated the Orange County Trust Company as official
bank
(01/19/11 - 4) Appointed Richard Guertin as Library District Attorney
for Jan. & Feb.
(01/19/11 - 5) Adjournment
(01/19/11 - 6) Approval of 12/08/10 minutes
(01/19/11 - 7) Approved monthly disbursements for December 2010
(01/19/11 – 8) Approved that monies be appropriated from fund balance
for Town of Wallkill tax case bill
(01/19/11 – 9) Approved BUDGET AMENDMENT #1
(01/19/11 – 10) Approved Cert. Copy of Resolution to open & Maintain
Bank Account
(01/19/11 – 11) Approved waiver of the By-Laws
(01/19/11 – 12) Adjournment
(02/09/11 – 13) Approval of 1/19/11 minutes
(02/09/11 – 14) Approval of 1/19/11 re-organizational minutes
(02/09/11 – 15) Approved using term “a patron” not names
(02/09/11 – 16) Approved monthly disbursements for January 2011
(02/09/11 – 17) Approved BUDGET AMENDMENT #9 FINAL
(02/09/11 – 18) Approved BUDGET TRANSFER #6 2010
(02/09/11 – 19) Appointed R. Guertin as Library District Attorney for
March and April
(02/09/11 – 20) Executive session
(02/09/11 – 21) Request that auditors attend May mtg. to give report
(02/09/11 – 22) Adjournment
(03/09/11 – 23) Approval of 2/9/11 minutes
(03/09/11 – 24) Approved monthly disbursements for February 2011
(03/09/11 – 25) Approved BUDGET TRANSFER #7 2010
(03/09/11 – 26) Appointed R. Guertin to finish negotiations & R.
Isseks as Library District Attorney
(03/09/11 – 27) Executive session
(03/09/11 - 28) Accepted NYS Annual Report for 2010
(03/09/11 – 29) Adjournment
(04/27/11 – 30) Approval of 3/9/11 minutes
(04/27/11 – 31) Temporarily adopted camera policy
(04/27/11 – 32) Approved BUDGET AMENDMENT #2
(04/27/11 – 33) Approved monthly disbursements for March 2011
(04/27/11 – 34) Executive session
(04/27/11 – 35) Approved 2011 Election Timetable
(04/27/11 – 36) Approved Stifel Nicolaus & Co. resolution to change
name of library director on account
(04/27/11 – 37) Adjournment
(05/18/11 – 38) Approval of 4/27/11/ minutes
(05/18/11 – 39) Approved BUDGET AMENDMENT #3
(05/18/11 – 40) Approved monthly disbursements for April 2011
(05/18/11 – 41) Approved BUDGET TRANSFER #7 Audit Final Transfers
(05/18/11 – 42) Executive session
(05/18/11 – 43) Adjournment
(06/08/11 – 44) Approval of 5/18/11 minutes
(06/08/11 – 45) Approved three yr. contract with Cengage Learning
(Gale)
(06/08/11 – 46) Approved BUDGET AMENDMENT #4
(06/08/11 – 47) Approved monthly disbursements for May 2011
(06/08/11 – 48) Executive session
(06/08/11 – 49) Adjournment
(07/13/11 – 50) Approval of 6/8/11 minutes
(07/13/11 – 51) Approved BUDGET AMENDMENT #5
(07/13/11 – 52) Approved monthly disbursements for June 2011
(07/13/11 – 53) Permanently adopted Camera Policy from Motion #31
(07/13/11 – 54) Accepted the Long Range Plan
(07/13/11 – 55) Approved C. Berkowitz to sign resolution for
Application of Library Registration
(07/13/11 – 56) Executive Session
(07/13/11 – 57) Adjournment
(08/10/11 – 58) Accepted preliminary budget for 2012
(08/10/11 – 59) Executive Session
(08/10/11 – 60) Adjournment
(09/07/11 – 61) Approval of 7/13/11 minutes
(09/07/11 – 62) Approval of 8/10/11 special meeting minutes
(09/07/11 – 63) Approved BUDGET AMENDMENT#6 & BUDGET TRANSFER #1
(09/07/11 – 64) Approved monthly disbursements for August
(09/07/11 – 65) Approved 2012 Library District Budget
(09/07/11 – 66) Executive session
(09/07/11 – 67) Adjournment
(10/05/11 – 68) Approval of 9/7/11 minutes
(10/05/11 – 69) Approved monthly disbursements for September 2011
(10/05/11 – 70) Approved to move forward on commemorative plaque
(10/05/11 – 71) Approved 2011 Election results
(10/05/11 – 72) Board abstained from voting on 2012 RCLS Preliminary
Budget
(10/05/11 – 73) Rejected Direct Access Plan for 2012-2016
(10/05/11 – 74) Executive session
(10/05/11 – 75) Accepted Librarian & Clerical contract with amendments
(10/05/11 – 76) Executive session
(10/05/11 – 77) Approved part-time salaries based on signing of union
contracts
(10/05/11 – 78) Adjourned
(11/09/11 – 79) Approval of 10/5/11 minutes
(11/09/11 – 80) Approved BUDGET AMENDMENT # 7 & TRANSFER #2
(11/09/11 – 81) Approved monthly disbursements for October 2011
(11/09/11 – 82) Approved 2012 Board Meeting Schedule
(11/09/11 – 83) Executive session
(11/09/11 – 84) Approved salary increases for Director &
Administrative Asst.
(11/09/11 – 85) Approved Librarians & Clerical/Custodians contracts
(11/09/11 – 86) Adjournment
(12/14/11 – 87) Approval of 11/9/11 minutes
(12/14/11 – 88) Approved to become a supporter of Heritage Rail trail
(12/14/11 – 89) Adjournment