MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
                        				

December 14, 2016


  I.  Attendance
      Mr. Berkowitz called the roll.

      Present
      Mrs. Tonia Crown, President   (arrived at 5:09pm)
      Mr. Richard C. Bell, Vice President 
      Mr. Carl Berkowitz, Secretary 
      Mrs. Rosa Boyd   
      Mrs. Lois Ruckert 
      Ms. Marlena Lange 
      Mr. Matthew Pfisterer, Director 
     
      Absent
      None

      Visitors
      Bridget Manigo, full-time Librarian - Children's Department
      Luquinas Lorick, full-time Clerk - Children's Department
      Mrs. Marianne Sciucco
      Ms. Linda Martini


II.   Agenda
       A.  Roll Call                 G.  Financial Officer's Report
       B.  Minutes                   H.  Committee Report 
       C.  Visitor Comments          I.   Old Business
       D.  Correspondence            J.   New Business
       E.  President's Report        K.   Adjournment
       F.  Director's Report			 


III.  Discussion and Recommendation	

A.	 Mr. Richard Bell, President, opened the meeting at 5:05pm and led the pledge. 


B.  Minutes
     Ms. Lange moved for adoption of the minutes of the November 9, 2016 meeting.  Mrs. 
     Ruckert seconded.  
		Ayes:  Bell, Berkowitz, Boyd, Lange, Ruckert - 5
		Noes:  None
	Motion declared approved.  (12/14/16 - 85)


C.    Visitor Comments/Staff Report
	   Bridget Manigo, Children's Department Head and Luquinas Lorick, full-time Clerk in the 
             Children's Department, discussed scheduled activities in the children's room. 


D.    Correspondence 
	   A copy of all correspondence sent to each Board member is attached to the official
               minutes.

	Mrs. Crown read a letter thanking the Trustees and staff for the donation in memory of     
	Bobbie Kay.


E.    President's Report  
	   No report.
	

F.    Director's Report Con't.
	   (A copy of the Director's Report sent to each Board member is attached to the official 	 	    minutes.)

	    Mr. Pfisterer thanked Mrs. Ruckert for her time on the Board of Trustees. 


G.    Financial Officer's Report
	    Mr. Pfisterer reported on the accounts and balances.


H.   Committee Reports

	Finance Committee: Mr. Berkowitz moved that the regular monthly disbursements for 
	November, 2016 in the amount of $91,398.08 having been audited by Lois Ruckert and 
	found to be correct, be approved.  Ms. Lange seconded.
	Ayes:  Bell, Berkowitz, Lange, Boyd, Ruckert, Crown - 6
	Noes:  None
	Motion declared approved.  (12/14/16 - 86)

	Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Library accepts 
	the following budget transfer to cover shortages:

	BUDGET TRANSFER #6     
	TO: L7410.8521.12.3810.5      Adult Books	          $6,500.00
	L7410.8521.12.3814.5      Young Adult Books    $1,000.00

	FROM: L7410.8462.12.0000.0       Service Contracts		          $7,500.00

	Mrs. Boyd seconded.
	Ayes:  Bell, Berkowitz, Lange, Boyd, Ruckert, Crown - 6
	Noes:  None
	Motion declared approved.  (12/14/16-87)

	Building & Grounds: Ms. Lange reported on Building & Grounds.
	We expect the replacement lamp posts to arrive in the near future and will call an 
	electrician to have them installed.

	Work will begin before the end of the month for the installation of the new surveillance 
	equipment.  We expect the work to be completed by the end of the month.

	Our Head Custodian used a power tool to remove the spray paint graffiti that was located 
	on the bricks outside of the original library entrance.  He will complete the repair work 
	with grout when the weather warms this spring.

	Our exterminator has reported that we are currently not experiencing any infestation 
	anywhere in the building.

	Ms. Lange reported that Mr. Bell, Mr. Pfisterer and Ms. Lange met and discussed ways 
	to recognize volunteers.  They included having the Friends of the Library choose two 
	people and the library Board would choose two people and then swap names and each 
	group would choose a name.  The Friends are not interested because they already have 
	their own system for rewarding achievement to volunteers.  Ms. Lange said we could do
	it in house.  Discussion followed.

	  Nominating Committee:  Mr. Berkowitz was appointed as the Nominating Committee.



I.   Old Business
	    No report.
  

J.   New Business   
	    Ms. Lange moved to go into executive session at 5:55pm to discuss the employment 
	    history of particular individuals.  
		Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Ruckert - 6
		Noes: None
		Motion declared approved.  (12/14/16 - 88)

	    The Board returned from executive session at 6:13pm. 
			     
	    Mrs. Ruckert moved to accept the agreed upon calculations for administrative salaries for 
	    the 2017 year.
		Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Ruckert - 6
		Noes: None
		Motion declared approved.  (12/14/16 - 89)
		

L.  Adjournment
                Mrs. Boyd moved to adjourn the meeting at 6:20pm.  Mr. Berkowitz seconded.
		Ayes:  Bell, Berkowitz, Crown, Lange, Boyd, Ruckert - 6
		Noes:  None
		Motion declared approved.  (12/14/16 - 901)	

							Respectfully submitted,
							Carl S. Berkowitz, Secretary




TABLE OF MOTIONS

(01/20/16 - 1)	Accepted slate of officers 
(01/20/16 - 2)	Designated Middletown Times Herald Record as official newspaper  
(01/20/16 - 3)	Designated the Orange County Trust Company as official bank
(01/20/16 - 4)	Designated Stifel-Nicholas as Investment Firm
(01/20/16 - 5)	Appointed Robert Isseks as Library District's Attorney
(01/20/16 - 6)	Adjournment
(01/20/16 - 7)	Approval of 12/09/15 minutes
(01/20/16 - 8)	Approval of 12/29/15 Special Meeting minutes
(01/20/16 - 9)	Executive Session
(01/20/16-10)		Approved monthly disbursements for December 2015
(01/20/16-11)		Approved .50 per item - per day for 3 months
(01/20/16-12)		Approved to extend Long Range Plan through 2016
(01/20/16-13)		Approved to extend for one month the change of signatory parties
(01/20/16-14)		Adjournment 
(02/10/16-15)		Approval of 1/20/16 reorganizational minutes
(02/10/16 -16)	Approval of 1/20/16 minutes
(02/10/16-17)		Adjournment
(03/09/16-18)		Approval of 2/10/16 minutes
(03/09/16-19)		Executive Session
(03/09/16-20)		Approved monthly disbursements for January & February 2016
(03/09/16-21)		Approved repairs for backflow valves
(03/09/16-22)		Accepted the NYS Annual Report for 2015
(03/09/16-23)		Adjournment
(04/13/16-24)		Approval of 3/9/16 minutes
(04/13/16-25)		Executive session
(04/13/16-26)		Approved monthly disbursements for March 2016
(04/13/16-27)		Executive session
(04/13/16-28)		Approved 2016 Timetable for budget vote
(04/13/16-29)		Approved RCLS Direct Access Plan for 2017-2021
(04/13/16-30)		Adjournment
(05/11/16-31)		Approval of 4/13/16 minutes
(05/11/16-32)		Approved monthly disbursements for April 2016
(05/11/16-33)		Approved BUDGET AMENDMENT #1
(05/11/16-34)		Executive session
(05/11/16-35)		Approved sending letter re: Town of Wallkill Dial-A-Bus
(05/11/16-36)		Adjournment
(06/08/16-37)		Approval of 5/11/16 minutes
(06/08/16-38)		Approved monthly disbursements for May 2016
(06/08/16-39)		Approved BUDGET TRANSFER #1
(06/08/16-40)		Approved BUDGET AMENDMENT #2
(06/08/16-41)		Accepted 403(b) Plan
(06/06/16-42)		Accepted Credit Card Policy
(06/08/16-43)		Accepted Dress Code Policy
(06/08/16-44)		Adjournment
(06/28/16-45)		Executive session
(06/28/16-46)		Approved to enter into conciliatory negotiations
(06/28/16-47)		Adjourn
(07/13/16-48)		Approval of 6/8/16 minutes
(07/13/16-49)		Approval of 6/28/16 Special Mtg. Minutes
(07/13/16-50)		Approved Application for Library Construction Grant
(07/13/16-51)		Approved monthly disbursements for June 2016
(07/13/16-52)		Approved NYS Override Amendment
(07/13/16-53)		Accepted Proposed 2017 Preliminary Budget
(07/13/16-54)		Executive session
(07/13/16-55)		Adjournment 
(09/07/16-56)		Opened Public Hearing for 2017 Budget
(09/07/16-57)		Approval of 7/13/16 minutes
(09/07/16-58)		Approved BUDGET TRANSFER #2
(09/07/16-59)		Approved BUDGET AMENDMENT #3
(09/07/16-60)		Approved monthly disbursements for July 2016
(09/07/16-61)		Closed Public Hearing
(09/07/16-62)		Approved proposed 2017 Budget
(09/07/16-63)		Executive session
(09/07/16-64)		Approved nominations Anita Bauman for RCLS Bd.
(09/07/16-65)		Adjournment
(10/05/16-66)		Approval of 9/7/16 minutes
(10/05/16-67)		Approved monthly disbursements for September 2016
(10/05/16-68)		Approved monthly disbursements for August 2016
(10/05/16-69)		Approved BUDGET TRANSFER #3
(10/05/16-70)		Approved to rescind Tax Cap Override
(10/05/16-71)		Certified Election
(10/05/16-72)		Executive session
(10/05/16-73)		Adjournment
(11/09/16-74)		Approval of 10/5/16 minutes
(11/09/16-75)		Approved BUDGET TRANSFER #4
(11/09/16-76)		Approved BUDGET TRANSFER #5
(11/09/16-77)		Approved BUDGET AMENDMENT #4
(11/09/16-78)		Approved BUDGET AMENDMENT #5
(11/09/16-79)		Approved REVENUE TRANSFER #1
(11/09/16-80)		Approved monthly disbursements for October 2016
(11/09/16-81)		Approved up to $12,000 for camera's
(11/09/16-82)		Motion failed to accept RCLS Budget for 2017
(11/09/16-83)		Approved NYS Deferred Comp Plan
(11/09/16-84)		Adjournment
(12/14/16-85)		Approval of 11/9/16 minutes
(12/14/16-86)		Approved monthly disbursements for November 2016
(12/14/16-87)		Approved BUDGET TRANSFER #6
(12/14/16-88)		Executive Session
(12/14/16-89)		Accept Administrative Salary for 2017